Whitepapers

Document Marking & Printing for Paper-Based and PDF Workflows

<p><a href="http://www.officeproductnews.net/files/webform/ESC_whitepaper_0109.pdf">... title="Document Marking and Printing" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="235" alt="Document Marking and Printing" src="http://www.officeproductnews.net/files/DocumentMarkingandPrinting.gif" width="187" align="left" border="0" /></a></p> <p>Purpose and Scope </p> <p>This white paper is intended to explore the process of secure and efficient paper-based document marking and printing using Microsoft Word. At the same time it will explore the savings that can be realized by implementing an automated solution. It is also intend to provide information that will assist those who are responsible for generating paper-based workflows as well as those responsible for corporate accountability, compliance and risk management.</p> <p>For years, experts have predicted a move toward a paperless office. To that end, the use of electronic documents has increased substantially in recent years to the extent that paper consumption has plateaued. However, paper consumption steadily increased until 2008. 1 According to an IDC study in 2005, more than half of the information that companies exchanged with their customers was in the form of paper documents. Estimates predicted increases of 20% per year in paper consumption in spite of green initiatives.2 Further confirmation of this trend is the earnings of Iron Mountain (IRlvl-NYSE) [Information Protection and Storage Services] that have more than doubled in the last five years. Despite productivity advances, the duplication and assembly of smaller-quantity print-</p>

Color in the Office - It makes business sense

Page 1

Xerox Color

Color. Nothing is more effective when your business-critical documents absolutely must make a compelling first impression — and in today’s ultra-competitive business climate, first impressions mean everything. Now, thanks to Xerox, there’s never been a better time to seize the competitive advantage of color with the cost controls you need, without sacrificing the black-and-white capabilities you rely on.

 

Outstanding Xerox Image Quality

Xerox leads the color printing industry, delivering unrivaled print quality, reliability, speed and productivity through more than 20 years of technology innovations. Xerox color printers and MFPs provide all the benefits of black-and-white performance, plus the competitive advantage of color when your work demands it.

Smart Technology

• Total ease-of-use. Simple and consistently engineered device user interfaces and print drivers deliver the most frequently used features and functions on the first screen, making both basic and complex jobs easy to complete.
• Xerox Extensible Interface Platform (EIP) allows for the customization of Xerox MFP touchscreens, making the devices easier to use. Users can log on to the system and access third-party software applications that are tailored to meet their business needs.
• Superior real-world printing. Xerox color printers and MFPs deliver superior productivity when printing real-world office applications3. Plus, true MFP multitasking avoids device bottlenecks.

The Business Case for Managed Print Services and Variations Thereof: Solutions to the Corporate Junk Drawer

<p><a href="http://www.officeproductnews.net/files/image.png"><img title="image" style="border-top-width: 0px; display: inline; border-left-width: 0px; border-bottom-width: 0px; margin: 0px 10px 0px 0px; border-right-width: 0px" height="241" alt="image" src="http://www.officeproductnews.net/files/image_thumb_4.png" width="190" align="left" border="0" /></a>Over the past several years small organizations have compiled dozens, medium-sized organizations hundreds, and large organizations thousands of printers, copiers, multifunctional devices, faxes and scanners to produce documents. These same organizations have contracted with courier services to distribute documents and invested in software applications to help manage them. Many also outsource document production and even destruction.</p> <p>As of 2006, Hewlett Packard has placed over 100 million laser printers in North America. Copier manufactures have installed over eight million copiers and multifunctional devices. Even with the surge of attaching documents to e-mail for distribution, faxing documents is still very popular. Two years ago FedEx bought Kinko’s. What does this marriage tell us about the connection between document production and distribution? They are a perfect match. At the time of this writing FedEx® stock is $116 per share reflecting a bullish outlook on corporate America’s appetite for outsourcing document production and distribution.</p>

Harnessing IT Infrastructure & Emerging Document Technology to Maximize ROI & Productivity

<p><a href="/files/DocuVision_8 5x11 (2).pdf"><img title="docuvision 1" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="241" alt="docuvision 1" src="http://www.officeproductnews.net/files/docuvision1.jpg" width="190" align="left" border="0" /></a> </p> <p>Over the past few recessionary years, with corporate earnings down and budgets under attack, organizations have been expanding investigations into areas they can reduce costs and increase <br />personal and workgroup productivity. The mantra from the board room to divisions, departments, workgroups and people at workstations has been, “Do more with less.”</p> <p>The obvious cost centers under scrutiny have included; labor and related health care costs, travel, technology spending, advertising, and expansion plans to name a few.</p> <p>Also, over the past three to five years, organizations have invested millions of dollars in IT infrastructure, networks and intranets, internet strategy, bandwidth and security with the <br />outcome of delivering information throughout their enterprise of knowledge workers, customers and vendors.</p>

Brother® and emFAST Inc. Feature Joint Hardware/Software Solution to Enhance the Fax Capabilities of Brother MFC and DCP Family Devices

<p><a href="/files/"><img title="whitepaper" style="border-top-width: 0px; display: inline; border-left-width: 0px; border-bottom-width: 0px; margin: 0px 10px 0px 0px; border-right-width: 0px" height="240" alt="whitepaper" src="http://www.officeproductnews.net/files/whitepaper_0.jpg" width="190" align="left" border="0" /></a> </p> <p>BRIDGEWATER, NJ (March 30, 2009) - Brother International Corporation and emFAST Inc. are pleased to announce a new business solution that enables users of Brother hardware to integrate their devices with FACSys® Fax Messaging Gateway version 5.1.</p> <p>Brother and emFAST Inc. have tested and approved this solution to be simple, low-cost, and reliable. The capabilities of the Brother Multi-Function Center® (MFC) machines are enhanced by allowing the scanning of content from the device directly into the FACSys application and facilitating compliance by archiving outbound messages. Business benefits include enhanced productivity through more efficient&#160; workflow and reduced hardware and services costs. </p> <p>“The Brother/emFAST Workflow solution is particularly relevant for companies such as those in finance and healthcare who must adhere to the requirements of Sarbanes-Oxley, HIPPA and other compliance regulations,” said Henry Ortega, National Sales Manager, Brother International. “Sending faxes via the FACSys desktop system enables users to keep a full account of all their transmissions.” </p>

<div class="wlWriterEditableSmartContent" id="scid:8eb9d37f-1541-4f29-b6f4-1eea890d4876:5a09b63f-ea1a-4ab8-8140-bb702ef902fb" style="padding-right: 0px; display: inline; padding-left: 0px; float: none; padding-bottom: 0px; margin: 0px; padding-top: 0px"><p><div>Download the full case study:<a href="http://www.officeproductnews.net/files/BrotherandemFastPressRelease_FINA... target="_blank">Brother and emFast Press Release</a></div></p></div>

Meeting Compliance and Privacy Requirements: Distributing paper documents electronically in an age of increased regulatory pressures

privacy thumbnail By electing to deploy a scanning solution, you recognize the unique return on
investment an integrated scanning solution can offer. You understand that the
office copier has emerged as a networked device with many functions: copy,
print, fax, and scan. The benefits of scanning are not as obvious as copy, print,
and fax, but can have the greatest impact on productivity by enabling you to
integrate paper into your digital enterprise applications. Not only will your
company realize an immediate increase in productivity but, you will also directly,
positively impact your bottom line.

Product overview Distributed document scanning and the case for electronic distribution Electronic scanning, distribution, and storage of paper documents
offers enormous opportunities for cost savings, productivity improvements, and increased business effectiveness.

Tips for Evaluating Scanning Solutions Before You Buy: A White Paper For Purchasing A Scanning Solution For Your Digital Copier or Scanner

<p><a href="http://www.officeproductnews.net/files/scanningthumbnail.jpg"><img title="scanning thumbnail" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="243" alt="scanning thumbnail" src="http://www.officeproductnews.net/files/scanningthumbnail_thumb.jpg" width="190" align="left" border="0" /></a> Total cost of ownership (TCO) attempts to quantify the costs associated with a specific product implementation over the lifecycle of the product. This type of analysis is essential to financial decision makers who must take a long-term view of IT spending above and beyond the initial acquisition costs. Office copiers and scanners must now be looked at in the same way.</p> <ul> <li>The goal is to answer questions such as: <br />“How much will it cost us to use this technology over the next five years (or the term of the copier lease)?” </li> <li>“How much can our organization save by implementing <br />Vendor A’s solution compared to Vendor B’s?”</li> </ul> <p>On any IT project, initial acquisition costs typically represent only a small percentage of the total cost of ownership. Much more significant are the “hidden costs” associated with a particular solution.</p>

Addressing security issues: The eCopy™ solution for document imaging

<p><a href="http://www.officeproductnews.net/files/addressingsercuritythumbnail.jpg"... title="addressingsercurity thumbnail" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="242" alt="addressingsercurity thumbnail" src="http://www.officeproductnews.net/files/addressingsercuritythumbnail_thum... width="190" align="left" border="0" /></a> </p> <p>eCopy ™ document imaging solutions integrate paper documents with your existing business applications — e-mail, fax, document management systems, and workflow management applications — and provide key features that make eCopy products the most secure document integration solutions available today.</p> <p>eCopy solutions link office devices to mission-critical business applications. Whenever shared office scanners and copiers connect to your network, security is a prime concern. Additionally, since paper-based documents frequently contain information that is confidential or sensitive in nature, the privacy of scanned documents must be assured. At the same time, if organizations are to realize the huge cost savings that electronic document imaging makes possible, employees must readily adopt the technology-based process. It must be simple and easy to use—very easy to use. Our solutions work with standard digital copiers and office scanners, and provide a simple touch-screen interface that makes scanning as easy as copying.</p>

Integrating Paper Documents Into Digital Workflows

integratingpaper thumbnail

In today’s Internet-driven, knowledge-based economy, quick access to important information is critical to day-to-day business functions.

Document and content management systems now handle
a wide variety of information assets, including electronic
documents, audio, video, etc., and make them available
to anyone with access rights, regardless of their physical
location. Largely missing from this picture, however, is the
ability to share paper-based information. Except for specific
vertical applications (forms processing, records management,
etc.), knowledge that exists on paper tends to stay on paper.

Pages