Whitepapers

HP Digital Sending And Document Capture

<p><a href="http://www.officeproductnews.net/files/HPdigitalsendinganddocumentcaptur... title="2009-12-30_203007" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2009-12-30_203007" src="http://www.officeproductnews.net/files/20091230_203007_0.gif" width="190" align="left" border="0" /></a> Far too often office workflow processes are inefficient, manual, and expensive. The Association for Information and Image Management estimates upwards of 90% of all business information is still held on paper. And according to IDC, business professionals spend 60% of their time handling paper-based documents, plus more than 40% of internal office communication is still handled via hardcopy. IDC also reports producing, distributing, and storing documents accounts for up to 40% of an organization’s labor costs and 15% of its revenue. With U.S.-based businesses spending up to $100 billion per year processing paper, according to IDC estimates, the paperless office so sought after in the 1990s remains an elusive myth for the vast majority of organizations. <br /></p> <p>While you may never be able to eliminate paper entirely from the equation, innovative HP digital-sending and document-capture technology lets you incorporate hardcopy documents into an electronic infrastructure that streamlines decentralized, paper-intense business processes and workflows to help you: </p> <p>• Reduce operational costs – Automating manual paperwork processes can significantly reduce costs since users are able to share electronic copies of documents quickly without relying on interoffice mail, couriers, or regular mail. The scan-to-email functionality inherent in every HP MFP, scanner, and digital sender also eliminates the need for standalone fax machines, for which the dedicated phone lines alone typically cost $30-50 each per month. In addition, HP digital-sending and document-capture solutions free up increasingly valuable real estate currently dedicated to storing and archiving paper documents.</p>

Document Delivery & Management System

<p><a href="http://www.officeproductnews.net/files/fYmtDfaccuroutebrochure.pdf"><img title="2009-12-28_185810" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="223" alt="2009-12-28_185810" src="http://www.officeproductnews.net/files/20091228_185810_0.gif" width="174" align="left" border="0" /></a> Control and Management of Business Documents Made Easy. Document-based information enters a company in a multitude of ways; by mail or courier, fax and e-mail, either digital or paper formats. The various processes used to manage this information contained on paper or in faxes, e-mails and application files are often de-centralized, making it difficult for employees to access and exchange the knowledge assets buried in company files, on individual computers, on networks. Now imagine all those processes compiled into one centrally organized and managed system where information can be simultaneously directed to multiple destinations REGARDLESS of format. AccuRoute captures and moves information from one format to another, from one location to others, efficiently and cost-effectively.</p> <p>What is AccuRoute? AccuRoute is a modular, scalable enterprise document delivery and management application consisting of a core server and desktop software with a robust feature set that serves as both a paper on-ramp and a messaging based digital document exchange system. Optional system components add world class enterprise fax and document security features to an already robust platform. Why purchase, install and maintain separate fax, scan-to-archive or secure mail systems? AccuRoute provides all of the functionality you need, in a single Windows Server based, MMC managed system.</p>

Success Story: HP LaserJet 1200N and Capella Technologies –The Perfect New Treatment for Grove Hill Medical Center’ Printing Ailments

<p><a href="http://www.officeproductnews.net/files/FormPortWhitePaper.pdf"><img title="2009-12-23_192417" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2009-12-23_192417" src="http://www.officeproductnews.net/files/20091223_192417_0.gif" width="190" align="left" border="0" /></a> “Our focus has always been on providing the very best treatment for our patients,” commented Carl Labbadia, Grove Hill’s Director of Information Systems (IS). “At times this has meant that our energies have not always been directed at remaining on the leading edge of information technology. For the last 12 years, with attention being paid to other areas of optimizing patient care, we’ve ran the same legacy billing and appointment management system.” <br /></p> <p>He continued, “Each of our eight locations were connected using a proprietary local area transport protocol and we had over 100 dot-matrix printers, distributed across all of the offices to print patients’ Encounter forms. These forms cover standard information, such as name, date of birth, physician’s name, and lists of common procedures with associated diagnoses for medical staff to check-off and were printed on two-part, pre-printed stationary.“ <br /></p> <p>Encounter forms were created for every patient visit – totaling over 5,000 forms each day. “There were multiple disadvantages with the old infrastructure,” recalled Labbadia. “The technology had become costly to manage and maintain. Fifteen percent of my technicians’ time was spent supporting and repairing the old dot-matrix printers.</p>

HP LaserJet MFP End-to-End Security

<p><a href="http://www.officeproductnews.net/files/EndToEndSecurity.pdf"><img title="2009-12-21_181303" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2009-12-21_181303" src="http://www.officeproductnews.net/files/20091221_181303_0.gif" width="190" align="left" border="0" /></a> Despite the critical roles networked imaging and printing resources play in the processes and workflows of large and small organizations alike, IT professionals frequently ignore security threats to the imaging and printing infrastructure and often leave it entirely unsecured. Imaging and printing environments aren’t currently a primary target for network attacks, but this will likely change as hackers find traditional servers more difficult to exploit and look for other targets.</p> <p>If IT fails to safeguard these valuable resources beforehand, attacks against unsecured network communications can endanger data confidentiality, which can increase litigation exposure and compromise compliance with government and industry regulations like</p> <p> the Health Insurance Portability and Accountability Act (HIPAA), the Sarbanes-Oxley Act of 2002, the Patriot Act, the California Database Protection Act of 2001, the Gramm-Leach-Bliley Act (GLB), the Basel II Accord, the IPv6 Mandate, and SEC rules.1 For example, print and digital-send jobs sent via traditional 802.11x networking can be intercepted, compromising the confidentiality and integrity of the information.</p> <p>Imaging and printing security threats will undoubtedly increase. For instance, the Computer Security Institute reported in its 2005 CSI/FBI Computer Crime and Security Survey that unauthorized access rose dramatically in the last year and replaced denial of service as the second most significant contributor to computer crime losses. And recent publications by hacker groups have raised the awareness that imaging and printing devices are more than simple appliances and that these devices have capabilities beyond printing and scanning. Unauthorized data access isn’t the only problem, either — denial-of-service strikes against networked MFPs and printers can diminish productivity, and unauthorized device usage can deplete consumables stocks and increase supplies costs.</p>

eCopy ScanStation OP

<p><a href="http://www.officeproductnews.net/files/ecopyscanstationdatasheet.pdf"><img title="2009-12-17_203552" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2009-12-17_203552" src="http://www.officeproductnews.net/files/20091217_203552_0.gif" width="190" align="left" border="0" /></a> eCopy ScanStation OP connects your color or black &amp; white digital copier or document scanner to your company's e-mail and other networked applications for low-cost, easy, instantaneous distribution and management of scanned documents. eCopy provides a simple, easy to use solution for extending the use of these devices while leveraging the investment in your corporate network infrastructure and applications.</p> <p>Product Detail </p> <p><strong>eCopy ScanStation OP</strong> <br />&gt; Comprised of an integrated, free standing touch panel, keyboard, and PC &gt; Connects easily to any scan-capable digital copier or document scanner &gt; Supports both color and black and white scanning &gt; To make an eCopy, simply place the paper document in the copier's paper tray <br />and choose one of several &quot;send&quot; options <br />&gt; Destination options are shown as easy to read icons on the eCopy ScanStation OP touch screen and may include: Scan and Mail, Scan and Fax, Scan to Desktop, Scan to Printer, and Scan to Document Management System</p> <p><strong>eCopy ShareScan OP <br /></strong>&gt; eCopy ShareScan OP is the software that drives the eCopy ScanStation OP <br />&gt; eCopy ShareScan OP integrates seamlessly with Microsoft Windows and Novell Netware networks &gt; eCopy ShareScan OP consists of three components: the eCopy ShareScan OP Client, <br />eCopy ShareScan OP Admin Console, and eCopy ShareScan OP Services Manager <br />&gt; Administrators can manage connector profiles for multiple eCopy ScanStations from <br />an administrative workstation anywhere on the network. Additionally, eCopy ShareScan OP enables connections into fax, e-mail, and document management applications (add-on connectors only) from the device. <br />&gt; Custom &quot;Scan to&quot; buttons can also be created using the eCopy Quick Connect feature <br />&gt; Color documents are scanned with eCopy Xpert Compression Technology which reduces file size by more than 99% of the original size <br />&gt; Files can be easily transmitted across a network, digitally stored, and printed with superb text and image quality</p>

Quality and Cost Savings: It Pays to Buy Remanufactured!

<p><a href="Quality and Cost Savings:"><img title="2009-12-14_205418" style="border-top-width: 0px; display: inline; border-left-width: 0px; border-bottom-width: 0px; margin: 0px 10px 10px 0px; border-right-width: 0px" height="249" alt="2009-12-14_205418" src="http://www.officeproductnews.net/files/20091214_205418_0.gif" width="190" align="left" border="0" /></a> In trying economic times, smart companies are taking a hard look at the costs of producing hard copies. Dollar-savvy purchasers are turning to the cost-efficient and environmentally friendly alternative of compatible and remanufactured cartridges.</p> <p>Eckelkamp Retirement Planning, a small business offering independent financial advising services, is one company that saves time and money by ordering remanufactured cartridges. “We’ve been using remanufactured cartridges for years, and have <br />had a great experience with them,” said Susan Snyder, operations manager for Eckelkamp.</p> <p>“We deal with mutual funds, stocks, bonds, annuities, etc. We offer financial planning, 401K rollovers, investment planning and <br />tax reduction strategies,” so it is important that the printouts look good so that clients will trust us with their money, she said. “We prepare important financial portfolio reviews and put together financial statements for customers on a regular basis. We print those from our office printer, and they have to look good.</p>

Turning a Copier Refresh Into a Strategic Opportunity

<p><a href="http://www.officeproductnews.net/files/CopierRefresh_1.pdf"><img title="2009-12-10_191120" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="223" alt="2009-12-10_191120" src="http://www.officeproductnews.net/files/20091210_191120_0.gif" width="174" align="left" border="0" /></a> Understanding Utilization <br />Copier manufacturers may introduce devices that offer more power and more features at or below previous costs from year to year. This strategy creates a powerful incentive for organizations to replace older devices with technology that is similar, yet newer and somewhat enhanced. As a result, organizations may acquire ever-increasing amounts of power without really understanding the true cost associated with their technology decisions.</p> <p>To fully grasp the price organizations actually pay for the promise of more speed at less cost, it helps to know a bit about how output devices are sold. The fact is that copier manufacturers actually define market segments based on page-per-minute speed. (See Copier Segment Key below.)</p> <p>According to IDC, Segment 3 and Segment 4 copiers account for about 30 percent of general black-and white office copier placements in the US.1 While these copiers typically support a normal output range of 15,000 to 45,000 pages per month, recent HP data suggests that the average copier in the US actually produces fewer than 8,000 pages per month. In other words, many organizations today may have between two to six times more copying capacity than they actually need.</p>

Head to Head Comparison: Color Versus Black-and-White Printing

<p><a href="http://www.officeproductnews.net/files/colorvsbw.pdf"><img title="2009-12-07_222146" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2009-12-07_222146" src="http://www.officeproductnews.net/files/20091207_222146_0.gif" width="190" align="left" border="0" /></a> Apples and oranges? Not necessarily. As you will see in the comparison of HP technology below, color and black-and-white printing build on similar printing technologies, deliver comparable performance and are equally manageable as networked devices. See page3 for a surprising look at the ever-narrowing gap in the cost and value of color and black-and-white printing—especially when you bring color printing in-house.</p>

Color Printing: Just What You Need

<p><a href="http://www.officeproductnews.net/files/ColorPlanner.pdf"><img title="2009-12-03_203036" style="border-right: 0px; border-top: 0px; display: inline; margin: 10px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2009-12-03_203036" src="http://www.officeproductnews.net/files/20091203_203036_0.gif" width="190" align="left" border="0" /></a> Color printing has been around for years, but until recently, it was not that widely used in everyday office environments. <br />According to industry observers at CAP Ventures, this may be because color printers have traditionally been perceived as too <br />expensive and complex to be of much value for everyday usage.1 However, now that color devices are becoming more affordable and functional, that’s changing. Even so, it’s still entirely possible to spend too much on color—by failing to carefully match needs to capabilities. As Don Jones points out in The Definitive Guide to Office Color Printing, many organizations don’t understand the range of options available to them for using color; as a result, they “often implement overly expensive solutions for everyday use.”2 This planner is designed to help you align printing requirements with devices in order to get just what you need in color printing—no more, and no less. </p> <p>Think about it: Consider the ways in which you want to use color printing for everyday office document. </p> <p>Act on it: Determine the criteria to apply to be sure that the devices you buy are appropriate for your needs. </p> <p>Work with it: Evaluate how well the devices you are considering match your selection criteria.</p>

Summarizing Color Workgroup Printer Reliability Testing Performed By QualityLogic

<p><a href="http://www.officeproductnews.net/files/ColorLJ4700_QualityLogic_PQreliab... title="2009-11-30_190831" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="148" alt="2009-11-30_190831" src="http://www.officeproductnews.net/files/20091130_190831_0.gif" width="190" align="left" border="0" /></a> QualityLogic reliability/user experience testing commissioned by HP. The February 2007 tests included three printers of each model and involved printing 100,000 images on each printer during testing. During testing QualityLogic monitored and documented all interactions and issues with the printers. After the tests were completed, an analysis of the print quality was implemented on a sample of the output from each printer. Visit <a href="http://www.qualitylogic.com/News/Instant-on_PerformanceReport.htmlfor">h... more details.</p>

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