Whitepapers

MegaTrack® Monitor and Manage Your Printing Costs

<p><a href="http://www.officeproductnews.net/files/Megatrack_w.pdf"><img title="2010-02-08_191407" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-02-08_191407" src="http://www.officeproductnews.net/files/20100208_191407_0.gif" width="190" align="left" border="0" /></a> Every month, companies pour a substantial amount of money into consumables like paper and toner. Their printers endure hundreds of hours of wear and tear, resulting in high maintenance and replacement costs. Yet these same companies have no way of knowing or measuring how their printers are being used, who is using them or even how this print activity is a!ecting their bottom line. </p> <p>MegaTrack was designed to help companies take control of their printing resources. It is a critical tool for any company looking to reduce consumable expenses and total cost of ownership while increasing accountability. It can help companies forecast device replacement needs and consumable purchases, and maximize their return on investment when planning future printer installations.</p> <p>Optimize Your Printing Resources <br />As its name implies, MegaTrack can be used to track numerous aspects of your company’s printer usage. MegaTrack monitors printer activity on local and remote print-servers to provide you with comprehensive, real-time data. This printer usage data can be sorted by department, cost-center, project – even by individual employees or individual printers. And that’s just the beginning. MegaTrack o!ers advanced page cost management tools to track media expenses, printer depreciation, and more. This data can then be used to target waste, allocate printer usage and optimize your company’s printer investment.</p>

IQ MFP...The Electronic Filing Solution That Makes You More Efficient And More Profitable.

<p><a href="http://www.officeproductnews.net/files/IQMFPbrochure.pdf"><img title="2010-02-04_193051" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-02-04_193051" src="http://www.officeproductnews.net/files/20100204_193051_0.gif" width="190" align="left" border="0" /></a> Independent studies by major auditing firms indicate that most businesses lose one out of every twenty documents they create or receive. The costs associated with lost or simply misfiled documents mount quickly.</p> <p>In partnership with HP, Informa Software delivers a solution that eliminates the time wasted looking for documents and the cost of making unnecessary copies.</p> <p>Simply scan from the front panel of an HP mfp and file your document with a few keywords. Unlike copier-based mfps, IQmfp allows the input of index keywords from your desktop. All document types and search fields are custom-definable. IQmfp will also capture documents from MS Office applications or any Windows file type through the native Windows “Send to” feature with a few keystrokes.</p> <p>Security at the document type, user and group levels insure that only authorized users gain access to documents.</p> <p>Using an intuitive browser-based search, IQmfp can find documents by keywords or data ranges. Documents are displayed in the industry-standard Adobe® PDF Reader, allowing you to save, print, e-mail or even fax as necessary. IQmfp saves you money by dramatically reducing labor and other operational costs. Fewer trips to the filing cabinet and copier mean more employee productivity. Finding information quicker means being more responsive to customers, which translates directly into a competitive advantage.</p>

HP LaserJet 4345mfp Series for Distributed Capture

<p><a href="http://www.officeproductnews.net/files/hp_4345_paper.pdf"><img title="2010-02-01_215057" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-02-01_215057" src="http://www.officeproductnews.net/files/20100201_215057_0.gif" width="190" align="left" border="0" /></a> While many organizations have invested heavily in enterprise content management (ECM) solutions, many have difficulty in bringing the benefits of those investments down to the individual workgroup level. Many small departments and distributed workgroups are still plagued by manual paper handling and routing processes that create huge inefficiencies and potentially costly errors. Moreover, few workgroups have an easy way to get their business documents into the content management system or into a business process quickly enough to improve their operational efficiency. </p> <p>To address the document capture and processing needs of workgroups and distributed environments, HP provides the HP LaserJet 4345mfp series. These multi-function products (MFPs) are available with two software options (Digital Sending Software 4.0 and HP AutoStore) that allow workgroups to easily capture documents, extract relevant data, index the documents, and distribute them to multiple destinations (including fax, e-mail, shared network folders, directories, and content management systems). In addition, the HP LaserJet 4345mfp series provides workgroups with all the benefits of an MFP, including printing, copying, scanning, faxing, and digital sending capabilities – all from a single device. </p>

Integrating Color Into Your Printing Strategy

<p><a href="http://www.officeproductnews.net/files/IntegratingColorwithyourPrintingS... title="2010-01-28_170325" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="223" alt="2010-01-28_170325" src="http://www.officeproductnews.net/files/20100128_170325_0.gif" width="174" align="left" border="0" /></a> As color printing becomes increasingly accessible and affordable, more organizations than ever are making it a standard part of the office printing environment. To get the most value from an investment in color printing, it’s critical to incorporate color into the environment in a planned, informed way. That means making decisions about how to invest in, deploy and use color printing that are based on solid information about what documents need to be printed in color and which users will be involved—just as you would for other printers and devices in the environment. Integrating color printing into an overall printing strategy in this way makes it possible to “manage the device to manage the cost” and thereby maximize the return on an investment in color printing.</p> <p>The value of color Successfully incorporating color into your printing strategy begins with recognizing the strategic value that color brings to organizational communications. As Don Jones points out in The Definitive Guide to Color Office Printing, “Color communications can improve comprehension by 75 percent over black-and-white communications. Readership of color documents can be 40 percent higher. Training materials can accelerate learning from a rate of 55 percent to a rate of 75 percent.”* This impact creates strategic value through its potential to positively affect revenue and&#160; productivity.</p> <p>Revenue impact</p> <p>For example, in the financial-services industry, advisors who counsel individuals on their financial future must often present complex information about investment options in the form of charts and graphs that may be inherently difficult to understand due to the amount and type of data contained in them. Color can help customers understand this information better by drawing attention to key figures and conclusions, making it easier for them to get the information they need to make appropriate investment choices. This in turn creates the potential for positive revenue impact for the financial-services provider that is presenting various investment options to the customer.</p>

The Benefits of HP “Instant On” Technology

<p><a href="http://www.officeproductnews.net/files/InstantOn_Infotrends.pdf"><img title="2010-01-25_201659" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-01-25_201659" src="http://www.officeproductnews.net/files/20100125_201659_0.gif" width="190" align="left" border="0" /></a> Abstract <br />HP offers “Instant on” technology in most LaserJet printers. This document presents information on the benefits of this technology that is based on data from a survey of 1,305 office workers, testing conducted by QualityLogic that quantifies the benefits of “Instant on” enabled printers, and our review of the technology and its applicability. Also taken into account is testing conducted by HP regarding the power consumption of monochrome and color printers from a variety of manufacturers, as well as other relevant InfoTrends research.</p> <p>Executive Summary <br />When purchasing monochrome or color printers, most buyers base their decision on two primary factors: speed—or the number of pages per minute (PPM) a device is rated for—and price. They balance these two factors to meet a specific set of needs. Rarely do buyers consider printer productivity on a per-job basis (i.e. for an average print job, how long does it take for the first page to print, and how long does it take for the entire job to print). As this research will show, the actual printer productivity can be a more telling measure of the cost-effectiveness of a printer than its rated PPM. <br />When office workers print a job, they usually send it to a device that is in sleep mode. The printer has to “wake up” before printing the job. The result, in many cases, is that it takes longer to complete the print job than one would expect based on the rated speed of the device.</p>

Introducing the HP Color LaserJet 4730mfp

<p><a href="http://www.officeproductnews.net/files/HPCLJ4730mfp_InnovativeTechnology... title="2010-01-19_215843" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-01-19_215843" src="http://www.officeproductnews.net/files/20100119_215843_0.gif" width="190" align="left" border="0" /></a> Access to color imaging and printing resources is becoming increasingly mission critical. According to a recent survey by InfoTrends/CAP Ventures, 78% of the IT and facilities managers, CEOs, business owners, and other technology decision makers who responded consider color printing at least “moderately important” to their organizations. Nearly half, — 46% — said color printing is “very important” or even “critical,” and 90% plan to buy color devices in the future. While the future of color in the office appears bright, research found that only half of the workers within these organizations currently have access to color devices, and that lingering fears about increased costs from these devices have prevented them from becoming ubiquitous.</p> <p>Thanks to innovative HP technology, organizations can worry a lot less about the impact that color access will have on document output costs. The new HP Color LaserJet 4730mfp is affordable enough to let you deploy the full gamut of imaging and printing capabilities — including industry-leading color — closer to end-users for the same or less money than competing solutions, plus it offers the same supplies costs for black-and-white printing and copying as most leading workgroup laser printers and helps you control access to color to ensure output costs don’t get out of hand.</p>

HP Document Capture Solutions

<p><a href="http://www.officeproductnews.net/files/hpc_document_capture.pdf"><img title="2010-01-14_232022" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="190" alt="2010-01-14_232022" src="http://www.officeproductnews.net/files/20100114_232022_0.gif" width="239" align="left" border="0" /></a> Streamline your business,share information and maintain regulatory compliance with HP’s document capture solutions.</p> <p>HP Scanjet 7800 Scanner <br />Fast, powerful sheet-fed scanner for workgroup document management. <br />•25 ppm, 50 ipm <br />•50-page ADF plus card slot <br />•Up to 1200 dpi <br />•Complete document management software suite <br />&#160;&#160;&#160;&#160; –HP Smart Document Scan Software <br />&#160;&#160;&#160;&#160; –EMC Captiva ISIS and TWAIN drivers <br />&#160;&#160;&#160;&#160; –Kofax SVRS image improvement software <br />&#160;&#160;&#160;&#160; –ScanSoft PaperPort document management software <br />&#160;&#160;&#160;&#160; –New Soft Biz card reader <br />&#160;&#160;&#160;&#160; –IRIS ReadIRIS OCR software <br />&#160;&#160;&#160;&#160; –Adobe Photoshop Elements</p> <p>HP Scanjet 8350/8390 Scanner <br />Fast, powerful flatbed scanners, plus transparent media adapter for additional media-scanning flexibility. <br />•25 ppm/50 ipm—HP Scanjet 8350 <br />•35 ppm/70 ipm—HP Scanjet 8390 <br />•100-page ADF <br />•Complete document management software suite <br />&#160;&#160;&#160;&#160; –HP Smart Document Scan Software <br />&#160;&#160;&#160;&#160; –EMC Captiva ISIS and TWAIN drivers <br />&#160;&#160;&#160;&#160; –Kofax SVRS image improvement software <br />&#160;&#160;&#160;&#160; –ScanSoft PaperPort document management software <br />&#160;&#160;&#160;&#160; –New Soft Presto! PageManager document management software for Mac users <br />&#160;&#160;&#160;&#160; – IRIS ReadIRIS OCR software <br />&#160;&#160;&#160;&#160; – Adobe Photoshop Elements <br />• Integrated 4x9-inch TMA <br />• Up to 4800 dpi</p>

Head To Head Comparison: Color Versus Black-and-White Printing

<p><a href="http://www.officeproductnews.net/files/hpc2447wpcolorvsbwgov.pdf"><img title="2010-01-11_211709" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-01-11_211709" src="http://www.officeproductnews.net/files/20100111_211709_0.gif" width="190" align="left" border="0" /></a> Printing Savings Opportunity <br />The temptation to save money by purchasing a black-and-white printer makes sense for anyone who is sensitive to the need to make the most prudent use of public dollars. Yet, when you consider additional cost factors, such as the price you’ll pay an outside vendor to handle your color printing needs, that black-and-white printer may not be such a bargain as the following example shows. In this case we are assuming: <br />a. Both printers have similar features and speed for black-and-white printing. <br />b. Assumed volume: 100 black-and-white pages per day, 5 days per week, 52 weeks per year for 3 years. Total: 78,000 pages. <br />c. All color pages are printed on both sides. <br />d. The organization will print 200 color pages per month over the lifetime of the printer (approximately three years) for a total of 7,200 <br />lifetime pages.</p>

New Frontiers In Color Printing

<p><a href="http://www.officeproductnews.net/files/HPC2447NewFrontiers.pdf"><img title="2010-01-08_144644" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-01-08_144644" src="http://www.officeproductnews.net/files/20100108_144644_0.gif" width="190" align="left" border="0" /></a> Innovations from Hewlett-Packard have had a tremendous impact on color printing. Now, the company’s long history of innovation is taking another significant turn with the introduction of HP Edgeline Technology.</p> <p><u>The Advantages of HP Edgeline Technology</u></p> <p>HP Edgeline Technology is an ink-based printing engine designed with printheads that span the width of a page. Basically, this means that instead of the printheads having to move across the paper, the paper itself moves. This results in several important benefits for color printing users.</p> <p><u>Increased speed.</u> </p> <p>Because ink is dispersed across the entire width of the page as the paper passes beneath the printheads, printer speeds are among the fastest in their class.</p> <p><u>Print-shop-quality output</u>.</p> <p>The use of large, stationary printheads enables more accurate ink-drop placement, which in turn, enables extremely crisp color output. The printheads have 10,560 nozzles each for precise ink delivery.</p>

HP Security Solutions FAQ

<p><a href="http://www.officeproductnews.net/files/hp_secsolutions.pdf"><img title="2010-01-05_162214" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-01-05_162214" src="http://www.officeproductnews.net/files/20100105_162214_0.gif" width="190" align="left" border="0" /></a> The U.S. National Institute of Standards and Technology has instituted a security checklist program. Checklists can be developed not only by IT vendors, but also by consortia,&#160; cademia, industry, federal agencies and other governmental organizations, as well as other entities in the public and private sectors. A security configuration checklist (sometimes referred to as a lockdown guide, hardening guide or benchmark configuration) is essentially a document that contains instructions or procedures for configuring an IT product to a baseline level of security. Many technology devices have approved security checklists. However, HP is the first printer/MFP manufacturer to have a security checklist approved and published by NIST. Unlike other certifications, which often certify only certain features, the checklist program locks down or secures the entire MFP solution.</p> <p>HP considers security checklists as a means to significantly improve the security capabilities' ease of configuration for imaging and printing products. HP submitted a security checklist for the HP LaserJet 4345 and 4370 printers in September 2006. At the time of submission, HP was the only hardcopy manufacturer to submit a checklist for review. HP plans to develop additional checklists for hardcopy devices in the future. <br />A checklist might include any of the following: <br />• Configuration files that automatically set various security settings (e.g., executables, security templates that modify settings, scripts) <br />• Documentation (e.g., text file) that guides the checklist user to manually configure software <br />• Documents that explain the recommended methods to securely install and configure a device <br />• Policy documents that set forth guidelines for such things as auditing, authentication security (e.g., passwords), and perimeter security</p>

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