Whitepapers

Focus On Security Xerox Remote Services Security White Paper

<p><img style="border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; display: inline; border-top: 0px; border-right: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_19.jpg" width="192" height="243" /> Introduction <br />NOTE: This document refers to Remote Services as a collection of tools used on various Xerox products. The features and information contained in this document refer to the Production Remote Services, prInteract and SMart eSolutions tools.</p> <p>Xerox is responsive to the security concerns of our customers. Xerox Remote Services are designed to avoid making networks more susceptible to viruses. Remote Services transactions always originate from the device, based on&#160; authorizations made by the customer. Remote Services can only communicate with a secure server at Xerox that conforms to the stringent requirements of the internal Xerox Corporation information management infrastructure. Customers do not need to make any changes to Internet firewalls, proxy servers, or other security infrastructure.</p> <p>Xerox systems are designed to integrate within customer workflows. They connect to the network and push machine data to Xerox Communication servers where the information can be reviewed and analyzed to be used to evaluate service issues as well as to automate billing and supplies replenishment. This built-in knowledge-sharing feature of Xerox systems is what makes Xerox Remote Services viable and its approach unique.</p> <p>Xerox Remote Services helps differentiate Xerox machine performance and support from other equipment suppliers. While other vendors may remotely monitor some of their machines, Xerox has developed integrated systems and remote tools, and coupled them with highly skilled Xerox support teams who are tasked with working to make Xerox customers more productive and satisfied. This combination creates a high value Remote Services capability that provides proactive problem resolution, and a robust underlying knowledge of the customer’s needs.</p>

Data Protection for Businesses with Remote Offices Across Multiple Locations

<p><img style="border-right-width: 0px; margin: 0px 10px 10px 0px; display: inline; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_18.jpg" width="192" height="263" /> In today’s information age, protecting critical data of an organization’s branch offices, across multiple locations, should be standard practice. However, delivering a robust data protection strategy in environments with limited resources and often untrained personnel, can prove challenging. IDC quantified the size of this challenge: one-fifth of large companies have over 50% of their data in remote offices1, and another one-third of large companies have 20-50% of data in their remote offices. Very often, business-critical data at remote or branch office (ROBO) locations is inadequately protected, exposing the business to greater risk of lost data and lost productivity.</p> <p>Introduction <br />A study conducted by industry analyst Enterprise Strategy Group found that the top three IT priorities for remote office / branch office (ROBO) locations were driven by business priorities: to improve information security, ensure regulatory compliance, and enhance disaster recovery2. However, the many choices in data protection technologies and approaches, coupled with a wide range of vendors to choose from, can make data protection planning a daunting endeavor.</p> <p>This white paper drills deeper into these challenges and the considerations for a better way to approach data protection. It also explains how the HP data protection portfolio can help businesses overcome their data protection challenges, and drive better business outcomes. The white paper includes a glossary, defining terms used to expand data protection approaches, and where customers can find further information on HP data protection offerings.</p>

Short-Run Book Production: Opportunities for Digital Printing

<p><img style="border-right-width: 0px; margin: 0px 10px 10px 0px; display: inline; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px" title="Cap" border="0" alt="Cap" align="left" src="http://www.officeproductnews.net/files/Cap.jpg" width="192" height="242" /> Background </p> <p>The Digital Book and Manual Printing Opportunity: Market Analysis and Forecast (INTERQUEST, 2005) was based on an in-depth survey of leading North American and European book and manual printers and publishers. Its purpose was to review and assess the overall state of the market for digital book and manual printing and examine related technology developments. The study identified three key segments where digital printing was having the greatest impact: trade, education, and professional books. Over the past few years, with advances in color technology, a fourth segment (photo books) has emerged as a high-growth segment for digital printing. This study focuses on these, the largest and fastest growing sectors of the book market for digital printing.</p> <p>Currently most front-list titles are still produced conventionally due to the run lengths involved. The economics of digital printing instead steer the choice in the direction of back-list titles and other instances which clearly call for on-demand or short-run production. Digital printing is, however, finding relevancy for some front-list books—usually for relatively low-volume titles which are not subject to excessive price constraints, which describes many of the books we examine in this study.</p> <p>Methodology</p> <p>In addressing these and other questions, the study focuses on digital book printing for trade, education, professional, and photo books, including developing trends and issues that are influencing the adoption and use of digital printing systems. The study is based on in-depth interviews with 60 printers and publishers conducted in 2007.</p>

The Océ VarioPrint 6250 The Keys to Breakthrough Print Performance

<p><img style="border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; display: inline; border-top: 0px; border-right: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_16.jpg" width="192" height="243" /> Executive Summary <br />Intense competition. Demand for immediate results. The steady growth of digital media. The print industry is in a state of flux and has been for some time. But even as market consolidation continues and customers use ink on paper in concert with alternate channels like email and the Internet, print is an important medium that is here to stay. With increasing competition for printed pages, how do commercial print shops and in-plants compete, survive, or even thrive in the new world of print?</p> <p>Clearly, print providers can no longer rely on the same old solutions to handle the rising tide of new expectations and requests for increasingly complex jobs. Personalization is becoming a requirement in more documents <br />as business shifts from a market-centric to a customer-centric model. Integrated marketing components are finding their way into traditionally transactional documents. And customers are looking for instant turnaround on everything from quotes and proofs to production, reprints, and delivery.</p> <p>Efficiency and productivity have taken center stage as critical requirements for success, and modern print providers must look beyond traditional tools, services, and cost-cutting measures to ensure their place in the future.</p>

GreenSolutions Launches New LinkedIn Group: Aftermarket Imaging Supplies Growth Strategies

<p><img style="border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; display: inline; border-top: 0px; border-right: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_15.jpg" width="192" height="242" /> Encino, CA - GreenSolutions, a multidisciplinary consulting company focusing on sales growth, creative marketing strategies, business development and branding strategies for the imaging supplies industry launches new LinkedIn Group: <a href="http://www.linkedin.com/groups?gid=3304761&amp;trk=myg_ugrp_ovr">Afterma... Imaging Supplies Growth Strategies</a>.</p> <p>“I created the <a href="http://www.linkedin.com/groups?gid=3304761&amp;trk=myg_ugrp_ovr">Afterma... Imaging Supplies Growth Strategies</a> Group on LinkedIn to create a community solely focused on OEM conversions, creative sales strategies and business development ideas” Says Craig Faczan, President of GreenSolutions. There needs to be a FREE community where we can all share success stories and have an open forum to discuss challenges we all face.” The Green Solutions mission is to help every dealer effectively sell more products and obtain and retain more clientele. Whether you are looking to enter the compatible supplies industry or simply grow your existing business, we have the knowledge and practical applications to help you.”</p> <p>Craig Faczan is a 15 year veteran of the imaging supplies industry and has held various executive and management roles with both wholesale and retail customers across the US. He is a frequent contributor to industry publications and speaker at industry events. He established GreenSolutions to assist with sales, marketing, branding and business development for industry companies looking to grow. For more information and Craig Faczan can be reached at <a href="mailto:Craig@GreenSolutionsUSA.com">Craig@GreenSolutionsUSA.com</a> or 818.661.7191</p>

Can You Trust the Cloud? A Practical Guide to the Opportunities and Challenges Involved in Cloud Computing.

<p><img style="border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; display: inline; border-top: 0px; border-right: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_14.jpg" width="192" height="241" /> Executive Summary <br />Cloud computing is one of the hot topics of our day. And it deserves all the attention, because it has the potential to deliver a wide range of innovative services for the management of infrastructure, development platforms, software applications, and complex business processes more efficiently and cost-effectively than ever before.</p> <p>It will also speed up the development of intelligent, proactive “next gen” documents that will improve the productivity of Knowledge Workers around the world, But several challenges lie in the way before the cloud becomes a widely accepted paradigm for computing. There are concerns about security. And there is considerable confusion about the relative merits of public, private and hybrid clouds.</p> <p>Nevertheless, cloud computing is fast-becoming a dynamic force in the business <br />world. And forward-thinking clients have discovered that the right approach to <br />cloud-based services can help them improve performance and create a <br />competitive advantage today. For more information, please read on...</p>

FREE MPS Whitepapers Now Available from One Print Solutions

<p><img style="border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; display: inline; border-top: 0px; border-right: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_10.jpg" width="192" height="244" /> Seattle, WA – August 27, 2010 - One Print Solutions, Inc. now offers two FREE whitepapers to companies looking to either enter the managed print market or for companies looking for an economical solution that is scalable.</p> <p>One Print Solutions, Inc. has created a comprehensive, turnkey solution that allows dealers to kick start their own managed print business with no capital outlay, no training curve for internal resources and is essentially a complete “business in a box”. As part of its MPS business kit, One Print Solutions offers remote monitoring, high quality compatible cartridges, nationwide delivery within 24-48 hours, leasing programs, help desk support, and nationwide printer service. They also offer a comprehensive training program, marketing solutions, and a fully outsourced administrative support team. This last piece is the true differentiator from other programs and is the backbone of our whitepapers.</p> <p>According to Gary Halperin, CEO “I have been involved with managed print since 2002 and I have seen what works and what doesn’t. In managing the infrastructure for a $50 million business, I would’ve taken advantage of the ability to grow my business without all of the risks and costs associated with delivering the entire solution set like One Print Solutions has. In this model, you sell a page and buy a page as well as lock in your infrastructure costs.”</p>

Canon imagePROGRAF Disk Erase Version

<p><img style="border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; display: inline; border-top: 0px; border-right: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_9.jpg" width="192" height="263" /> Introduction</p> <p>The Canon imagePROGRAF series is equipped with a disk erase feature that erases print jobs sent to the printer from the printer's hard disk. This feature completely erases data sent to the printer, such as classified data and private information, so that it is not leaked to third parties.</p> <p>Generally, data written to hard disks on computers or printers is not completely erased when the memory is deleted or initialized in the usual way. You can use data recovery software to recover deleted data and retrieve information. This is precisely why preventing data recovery and completely deleting data is so important.</p> <p>Disk Erase Features</p> <p>The disk erase feature included with the Canon imagePROGRAF series responds to the need for an increased level of security.</p> <p>The disk erase feature included with the Canon imagePROGRAF has the following 3 modes.</p> <p> Secure Erase Mode</p> <p>This is the highest level of erasure. It meets to U.S. Department of Defense requirements (DoD 5220-22.M) for the erasure of disk media.</p> <p>Data stored on the printer's hard disk is overwritten multiple times and then checked after the final overwrite. This makes hard disk analysis used during disk recovery impossible, preventing data recovery. For more information, see &quot;5 How Secure Erasure Mode Works&quot;.</p> <p> Secure Quick Erase Mode</p> <p>In this mode, data stored on the printer's hard disk is overwritten once with random data. This prevents data from being recovered using software. This mode erases data quicker than Secure Erase Mode.</p> <p> High-speed Erase Mode</p> <p>In this mode, the file management information for the data stored on the printer's hard disk is initialized. Because only the file management information is initialized, the data still remains on the hard disk.</p>

Secure Competitive Trade-in Program for MFPs

<p><img style="border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; display: inline; border-top: 0px; border-right: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_8.jpg" width="190" height="239" /> What You Need to Know to Protect Your Data.</p> <p>A CBS news story recently detailed the unfortunate compromise of customer data stored on the hard drive of several multi-function printers (MFPs). Since this story aired, several Xerox customers have been understandably concerned. They want to know what features and functions are available on their current MFP equipment to ensure that their data is not compromised. And most importantly, they want to know how to dependably remove customer data from their machine at the end of its useful life. The solutions to this challenge are many. Some systems have disk encryption or 3-pass disk overwrite software available on the machine. These systems are fully protected against data compromise if the features are utilized. However, most in-place systems at customer sites do not have these features on the systems. In these instances, customers are generally advised to either upgrade themachine with a security kit or to pay to have the hard disk removed prior to leaving the customer’s facility. In either case, it’s an expensive and time consuming process that customers have not incorporated into their budgets.</p> <p>A Competitive Trade-in Option to Address MFP Security Concerns.</p> <p>If a customer trades their competitive equipment with Xerox as part of a new MFP implementation, Xerox will crush the equipment making any residual customer data inaccessible. The Xerox process will involve crushing the hard drive to prevent retrieval of any residual data on the machine. The Xerox process includes pick-up of the competitive equipment from the customer site and maintaining custody of the unit until it is dropped off at the destruction facility. Xerox tracks the equipment while it’s under our control to ensure the integrity of the process until the unit is crushed. This process will give our customers “ peace of mind” that their data is protected if their current non-Xerox equipment is traded for new Xerox equipment. Additionally, virtually all new Xerox MFP equipment comes standard with 128-bit AES disk encryption as well as 3-pass disk overwrite features to ensure that our customer’s data is protected from day one on their new equipment.</p>

An Overview of the Issues, Concepts, and Solutions to Secure Today’s Digital Document Workflow

<p><img style="border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; display: inline; border-top: 0px; border-right: 0px" title="Capture" border="0" alt="Capture" align="left" src="http://www.officeproductnews.net/files/Capture_6.jpg" width="190" height="261" /> The purpose of this white paper is to provide guidance on the fundamental issues and concepts of information security, as well as present solutions designed to protect information assets. While this paper is general in nature, those tasked with management of Information Technology (IT) security will gain a better understanding of how to identify and address vulnerabilities that threaten information security. While the type of information that is at risk, <br />and the document workflow itself, are unique to every organization, there is one constant, the need to secure each layer – from document creation through distribution and output.</p> <p>Central to the document workflow is the network infrastructure and the connected digital office systems – copiers, printers, scanners, facsimile systems, and multifunctional products (MFPs) – that facilitate the generation and sharing of both digital files and paper documents. Today’s sophisticated digital office systems play a vital role in that process.</p> <p>Having transformed the office landscape, digital technology brings with it new challenges. Specifically, how do you address inherent vulnerabilities that network-connected devices pose? First, assess the vulnerabilities and threats, establish security objectives, and then take appropriate countermeasures. Doing so will mitigate the risk of potentially serious security breaches, and at the same time assist you in meeting strict security compliance requirements.</p> <p>Whether your organization is comprised of 10 or 10,000 employees, information security should be a top priority. Once that commitment is made, steps can be taken to prevent your business interests from being undermined by inside or outside forces. This is called “risk management,” the principle that assets should be protected through the adoption of appropriate safeguards.</p>

Pages