Whitepapers

<p><a href="http://www.officeproductnews.net/files/20100417_164925.jpg"><img title="2010-04-17_164925" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-04-17_164925" src="http://www.officeproductnews.net/files/20100417_164925_thumb.jpg" width="190" align="left" border="0" /></a> <strong>Change is inevitable.</strong> </p> <p>HP MFPs give you the tools you need to thrive in the midst of it. Whether it’s a business of 10 or 10,000 employees, success is measured in terms of productivity, efficiency, and return on information technology investment. Businesses today may find it challenging to match the productivity gains achieved during the past two decades through the introduction of hardware and software technologies. However, smart organizations can ratchet up productivity and increase efficiency in response to change by investing in — and strategically deploying — the right technologies. HP is well equipped to help businesses large and small hone their competitive edge. </p> <p>HP innovation has always focused on providing ready access to reliable, easy-to-use tools designed around how people work. Laser and inkjet printing, network connectivity, the distributed printer model, and device management are examples of HP’s success. HP multifunction products simply are the latest iteration of that time-honored tradition. </p> <p><strong>HP multifunction products are a real plus for small and medium-sized businesses.</strong> </p> <p>For small businesses and medium-sized businesses that demand more for less, HP multifunction products are a perfect solution. Combining printing, copying, faxing, scanning and digital sending in one reliable, easy-to-use device can give businesses improved performance and greater availability while reducing service and support costs. Say “farewell” to those costly copier contracts and that vast inventory of miscellaneous spare parts. Moreover, HP’s practical networking know-how can help make information sharing and remote management easy, saving both time and money. What a plus.</p>

<p><img title="2010-04-07_202642" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-04-07_202642" src="http://www.officeproductnews.net/files/20100407_202642_0.jpg" width="190" align="left" border="0" /> The HP Universal Print Driver for Windows is the single driver that gives users instant access to virtually any HP LaserJet printer or MFP, without downloading separate drivers.</p> <p>Anything but generic The HP Universal Print Driver is more than a onesize-fits-all print solution. The sophisticated yet simple print driver communicates directly with each HP device, gathers configuration information, then customizes the user interface to show the device’s unique, available features.</p> <p>While some multi-device print drivers only enable the most basic functions, the HP Universal Print Driver enables most available features—no matter how advanced—from two-sided printing and stapling to watermark printing on all of the devices it supports. Users are never held up or held back.</p> <p>While the user interface is customized for each device, users enjoy a familiar experience regardless of device. Speaks your language—and your printer’s language. </p> <p>It’s just as important for print drivers to communicate with people as with printers. That’s why the HP Universal Print Driver is available in 26 different languages. This multilingual driver also supports multiple printer languages, including PCL5, PCL6, and HP postscript 2 and 3 emulation and is compatible with a range of Windows® environments, including Windows Vista™. <br /></p> <p>This means the HP Universal Print Driver is compatible with more HP print devices than ever, including most color and black-and-white printers, <br />MFPs, and digital copiers.</p>

<p><img title="2010-03-29_214006" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-03-29_214006" src="http://www.officeproductnews.net/files/20100329_214006.jpg" width="190" align="left" border="0" /> Digital Technology <br />Multifunction products (MFPs) converge print/copy/scan/fax functionality into a single networked device. Blurring the once rigid lines between printers and copiers, MFPs create the opportunity for unified management of the printing and imaging environment. What’s more, like a virtual Swiss Army knife MFPs provide access to a handy assortment of advanced document distribution and management capabilities that can be deployed to increase productivity and reduce costs.</p> <p>MFPs let you capture, share and store documents digitally, which can lead to significant document handling savings and help you comply with the new regulatory requirements created by legislation such as the Sarbanes-Oxley Act.</p> <p>• A company spends an average of $8,200 per person per year on file management activities (searching, verification, organization, back-up, security).5 </p> <p>• An average filing cabinet takes up approximately 11.25 square feet of office space. In 2003, office space in New York City went for $38.50 per square foot, making the real estate costs associated with a single cabinet $411.53.6</p> <p>• To effectively comply with the Sarbanes-Oxley Act organizations must control the way they process, distribute, retain and access key financial information and supporting information in day-to-day operations. MFPs optimize the processing of sensitive financial information, the storage and archiving of financial <br />information and related content (including supporting documents and internal and external communications), the access and retrieval of archived information, and the disposition of information in accordance with sound records management practices.</p>

There’s more to running an efficient and cost-effective printing and imaging environment than just buying new devices. A well planned, strategic approach to managing printing and imaging can reduce costs and increase productivity through the entire
lifecycle of the devices in your state or local government agency. HP Total Print Management (TPM) can help by bringing together balanced deployment, optimized utilization and industry-leading networked technology to optimize operations.
Think about it: Evaluate your current needs, resources and costs.

Act on it: Plan strategic improvements and put them into place.

Work with it: Manage your optimized environment on an ongoing basis.

Get help with it: Learn more about how Hewlett-Packard can help.

Think about it
You can’t begin to reduce costs or increase productivity until you know how much time and money your
organization is currently devoting to meeting printing and imaging needs. That’s why the first step in a strategic
approach to management is a thorough assessment of your needs, existing resources and present costs. The questionnaire on the next page, while by no means exhaustive, can serve as a starting point for helping you establish a solid foundation for planning.