Whitepapers

<p><a href="http://www.officeproductnews.net/files/20100517_195631.gif"><img title="2010-05-17_195631" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="241" alt="2010-05-17_195631" src="http://www.officeproductnews.net/files/20100517_195631_thumb.gif" width="190" align="left" border="0" /></a> Over the past several years small organizations have compiled dozens, medium-sized organizations hundreds, and large organizations thousands of printers, copiers, multifunctional devices, faxes and scanners to produce documents. These same organizations have contracted with courier services to distribute documents and invested in software applications to help manage them. Many also outsource document production and even destruction. As of 2006, Hewlett Packard has placed over 100 million laser printers in North America. Copier manufactures have installed over eight million copiers and multifunctional devices. Even with the surge of attaching documents to e-mail for distribution, faxing documents is still very popular. Two years ago FedEx bought Kinko’s. What does this marriage tell us about the connection between document production and distribution? They are a perfect match. At the time of this writing FedEx® stock is $116 per share reflecting a bullish outlook on corporate America’s appetite for outsourcing document production and distribution.</p> <p>Even with the massive investments and dependence on document technology and related services, the print space in most organizations can be likened to corporate America’s junk drawer. Just like the junk drawers in our homes, print spaces are rarely managed effectively and even less rarely cleaned out and reorganized.</p>

<p><img title="2010-05-10_212618" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="239" alt="2010-05-10_212618" src="http://www.officeproductnews.net/files/20100510_212618.gif" width="190" align="left" border="0" /> I. Executive Summary <br />The Sarbanes-Oxley Act (SOX) of 2002 has had significant effects on the business community. The impact of initial cost and compliance have been been felt by financial management, and top management, in general. Of the many SOX compliance requirements, Section 404 seems to be the area companies view as the most difficult to implement and comply with: </p> <p>Section 404 – Management Assessment of Internal Controls requires that, annually, management assess the internal controls in place for financial reporting and include this internal control assessment in the annual report.</p> <p>As the total costs of SOX compliance become more visible, companies are turning to their IT organization to help identify and implement technology solutions that can help address the internal financial control challenges more effectively and economically.</p> <p>Canon provides a unified document solution connecting imaging to distribution and management to publishing and printing. This, along with its underlying security and connectivity to the network and software systems, may play a substantial role in the implementation of a superior internal control structure for financial reporting.</p> <p>Financial reporting depends on vast information that originates on paper and makes its way into the significant accounts transactions that are the basis for the financial reports. This paper-based information has to be converted and fed into the financial reporting process in a timely manner so accountants and analysts have more time to analyze and prepare financial reports and documentation.</p> <p>Controls need to be set and monitored along this process in order to pronounce the internal controls system sound and effective. Canon Office Systems technologies are ubiquitous and the central point through which information is captured, converted from paper to digital, sent, stored, managed, and printed/reproduced throughout the financial reporting business process. Therefore, it is important to understand how companies can take advantage of the available features from Canon that can help them place controls around these “transformation points” to improve internal controls, secure and move information faster, reduce manual human intervention and errors, reduce the cost of compliance, and improve operating efficiency.</p> <p>This paper explains the variety of Canon products and features available so companies can make intelligent decisions about how to deploy Canon Office Systems products strategically. Strategic deployment can help a company leap beyond just achieving an incremental improvement in its internal control structure for financial reporting; it can actually achieve efficiencies, lower costs, and improve information security.</p>

<p><a href="http://www.officeproductnews.net/files/20100503_222715.jpg"><img title="2010-05-03_222715" style="border-top-width: 0px; display: inline; border-left-width: 0px; border-bottom-width: 0px; margin: 0px 10px 10px 0px; border-right-width: 0px" height="225" alt="2010-05-03_222715" src="http://www.officeproductnews.net/files/20100503_222715_thumb.jpg" width="174" align="left" border="0" /></a> This document outlines architectural and functional aspects of Fiery Network Controllers with respect to device security. The purpose of this document is to provide a general overview of the Fiery Network Controller so that end users may research security features from which they can benefit and potential vulnerabilities they may encounter. This&#160; document outlines the current System 6, 6e, 5.5, 5.5e, 5.1e, and 5 models of the Fiery Network Controller generally from the perspective of its hardware architecture, software&#160; configuration, security features, and document information flow.</p> <p>1.1 Electronics For Imaging Security Philosophy </p> <p>For end users, Fiery network controllers have brought tremendous value to otherwise standalone devices. EFI recommends installation of network devices such as a Fiery network controller is done in accordance with existing security paradigms. EFI’s goal is to lead the printing industry in the level of security of our devices and their data. To this end, EFI has incorporated security features into its line of Fiery network controllers. To create a more secure network environment, end-users will need to combine the Fiery security features with other security safeguards. </p> <p>EFI places a high priority on producing a product with strong security features. EFI has worked with all our OEM partners to determine the requirements of the digital printing community. EFI has also created a cross-functional team whose primary focus is to deal with present and future security issues. EFI hopes that the end users will be able to independently evaluate the information provided in this overview to develop their own chosen system of security. Only by choosing measures designed to enhance security such as secure password procedures and strong physical security procedures, can the end user realize a system with security features.</p>

<p><a href="http://www.officeproductnews.net/files/20100426_223748_0.jpg"><img title="2010-04-26_223748" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 10px 0px; border-left: 0px; border-bottom: 0px" height="225" alt="2010-04-26_223748" src="http://www.officeproductnews.net/files/20100426_223748_thumb.jpg" width="174" align="left" border="0" /></a> Introduction <br />NOTE: This document refers to Remote Services as a collection of tools used on various Xerox products. The features and information contained in this document refer to the Production Remote Services, prInteract and SMart eSolutions tools.</p> <p>Xerox is responsive to the security concerns of our customers. Xerox Remote Services are designed to avoid making networks more susceptible to viruses. Remote Services transactions always originate from the device, based on authorizations made by the customer. Remote Services can only&#160; communicate with a secure server at Xerox that conforms to the stringent requirements of the internal Xerox Corporation information management&#160; infrastructure. Customers do not need to make any changes to Internet firewalls, proxy servers, or other security infrastructure.</p> <p>Xerox systems are designed to integrate within customer workflows. They connect to the network and push machine data to Xerox Communication servers where the information can be reviewed and analyzed to be used to evaluate service issues as well as to automate billing and supplies replenishment. This built-in knowledge-sharing feature of Xerox systems is what makes Xerox Remote Services viable and its approach unique.</p> <p>Xerox Remote Services helps differentiate Xerox machine performance and support from other equipment suppliers. While other vendors may remotely <br />monitor some of their machines, Xerox has developed integrated systems and remote tools, and coupled them with highly skilled Xerox support teams who <br />are tasked with working to make Xerox customers more productive and satisfied. This combination creates a high value Remote Services capability that <br />provides proactive problem resolution, and a robust underlying knowledge of the customer’s needs.</p>