Xerox FreeFlow Print Server with Adobe PDF Print Engine

Executive Summary

The print industry is changing rapidly. Customers are developing increasingly complex documents and are consistently demanding shorter turnaround times and greater output consistency. Personalized marketing communications and higher volumes of shorter print runs increase the need for files to come into the print shop ready to print with minimal operator intervention. Both Xerox and Adobe are evolving our solutions to help our customers stay ahead of the crowd and address their emerging production requirements.

Xerox and Adobe have partnered to integrate the Adobe PDF Print Engine into the FreeFlow Digital Workflow Collection including the FreeFlow Print Server. This addresses the needs of today’s print professional by enabling a true end-to-end native Adobe PDF workflow. The FreeFlow Print Server with the new Adobe PDF Print Engine and JDF support drives workflow consistency and flexibility in a number of ways. First, it processes native PDF files without conversion to PostScript, maintaining design integrity without any compromise. It also ensures reliable, consistent printing while keeping the PDF documents themselves device-independent. Because the Adobe PDF Print Engine uses a common renderer for previewing and final output, printers and designers alike can count on reliable soft proofs.

Current Workflow Challenges

There are a number of challenges facing designers and printers today. At the top of the list is ensuring that the designer’s creative intent is easily and reliably produced on a printer. Jobs can include design elements such as transparencies, mixed color spaces and layers, Customer demands for fast turnaround times and an increased number of short run jobs add further complexity to managing the print production process. There is a need for designers as well as printers to have flexibility in their workflow, allowing jobs to be sent to any number of printers as well as make last minute changes to a print file without having to go back to the source application.

Printer Usage and Cost Management Strategies for the Australian Mid-Market, An Unrealised Opportunity

Sydney, Australia – February 2010 – Research commissioned by Kyocera Mita, one of the world's leading document imaging companies, has revealed that the Total Cost of Ownership (TCO) of a printer fleet for a typical Australian mid-market business is between $151,000 and $286,969 over a three-year period.

The study, conducted by Longhaus, also identified that the typical print fleet for a mid-sized Australian business consists of 32% A4 desktop single function devices, 30% A4 free standing multifunction devices and 22% A4 desktop multifunction devices. The most typical printer brands include HP, Canon, Kyocera Mita, Fuji Xerox and Lexmark.

“The GFC has shed light on the true cost of operation that the print-on-demand culture is costing Australian organisations,” said David Finn, Managing Director, Kyocera Mita Australia and New Zealand.

“The reality is that the Australian mid-market spends between 8-9% of its annual ICT budget on the acquisition of print devices, and a further 6% on ongoing operational costs for a typical print fleet. Totaling around 15% of the total ICT budget, this places print devices on par with telecommunications expenses as a single, identifiable expense.”

“Disturbingly, most businesses are missing out on opportunities to cut print costs by as much as 35%, simply because they are unaware of their real printing costs and therefore aren’t optimising their printer fleets. It’s a case of not being able to manage what you can’t measure.”

Xerox Next Generation Security: Partnering with McAfee White Paper


Today’s MFPs are complex embedded systems. They contain, among other things, full scale operating systems, embedded web servers, support for multiple protocol stacks, external hardware and software interfaces, and application programming interfaces (APIs) to interact with enterprise systems. Because of the broad capabilities and power of these MFP devices, they potentially represent a serious risk to your network and enterprise systems if they are not adequately protected. MFP vendors have significantly increased their engineering efforts to tighten up the security controls in these devices by introducing protection improvements including:

  • Disk encryption and disk overwrite to protect end user data
  • Enablement of encrypted protocols such as Secure Sockets Layer (SSL), Internet Protocol Security (IPsec), and Simple Network Management Protocol Version 3 (SNMPv3) to protect any data transmitted to and from the device
  • User authentication for most tasks
  • Access control through the addition of firewalls and roles based on Active Directory (AD) groups
  • Audit logs for traceability
  • Security evaluation programs such as Common Criteria Certification

Are the MFPS embedded systems or open systems? Do these multiple function devices need an additional layer of security? If so, what is the right solution for protecting the servers, desktops, and networks against current and future threats? This is a question experts in the security communities are constantly trying to answer. 

A New Business Model for Color Printing: A Color Cost per Page That Rivals a Black-and-White Cost per Page Lifts the Final Barrier to Color Adoption and Usage


IDC believes that the use of color in documents can be a very effective communication tool. Compared with black-and-white-only output, color output offers significant benefits that can drive potential business opportunities. However, many potential users either are restricted from using color or are significantly limited from using it as much as they would like. The primary reason for this restriction/limitation comes from the traditionally higher costs associated with putting color on a page versus settling for monochrome output. As long as there is a significant delta between the color cost per page and black-and-white cost per page, the color market opportunity, while attractive, will be hampered by this cost obstacle. Unfortunately, this all-too-common scenario serves to limit companies' ability to capitalize on the numerous benefits available in adding color to general business documents.

Xerox, in an attempt to address the significant differential between color and black page costs, has created a new printer model for its product portfolio. The new Phaser 8860 printer incorporates a unique pricing model so that a larger share of the total costs is applied up front to the acquisition price.

This new printer has substantially lower-cost color consumables - to the point where its color output costs rival black-and-white-only output costs on most standard laser printers. This achieves three primary objectives:

  1. Typical workgroup color printer users can gain significant cost savings with a Phaser 8860 versus conventionally priced color laser printers.
  2. The new pricing model is designed to drive more color usage by eliminating the fear of high color costs when printing significant color volume.
  3. The Phaser 8860 can produce high-impact black business-oriented documents with some color at a cost that is similar to that of black-only pages produced on other devices. As a result, Phaser 8860 users get the benefit of using color without paying more for it.

Xerox WorkCentre 7800 Series with Xerox ConnectKey Controller Comparison White Paper

Executive Summary

The information in this document is intended to provide a summary, or where appropriate to avoid
duplication, a reference to material that may form the basis of any documentation required to be authored
by a technical author that describes how the Xerox® WorkCentre® 7800 series is different from its predecessor, the WorkCentre 7500 series.

This white paper is intended to provide a technology overview to help field personnel and IT organizations to understand the similarities and differences between the WorkCentre 7800 series and WorkCentre 7500 series. It is also intended to help minimize accreditation efforts so we can more quickly, and cost effectively, introduce the new features and functionality offered by the WorkCentre 7800 series to enhance the customer’s work environment.

The information presented in this “evergreen” document is broken into 3 main sections:

  • Part I: Product Overview – Provides an introduction to the WorkCentre 7800 series and its value proposition.
  • Part II: Technical Considerations – Lists the new features found on Xerox® ConnectKey™ devices and specific differences of the WorkCentre 7800 series.
  • Part III: User Interface Differences between the Xerox® Smart Controller and the Xerox® ConnectKey Controller. 

The Choice is Clear in Digital Printing In-Room Plus

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In-Room Plus is the top manufacturer and distributor of snacks, custom logo products, and convenience items dedicated to the hotel minibar market. For 25 years, the company, based in Buffalo, New York, maintains a global presence, with over 350 of the largest and most respected names in hospitality. Quality, innovation, and responsiveness top the list of its enviable clientele, and the company’s ability to fulfill any size order within days has been the hallmark of its success.


Google’s Approach to IT Security


Google technologies that use cloud computing (including Gmail, Google Calendar, Google Docs, Google App Engine, Google Cloud Storage among others) provide famiiar, easy to use products and services for business and personal/consumer settings . These services enable users to access their data from Internet-capable devices . This common cloud computing environment allows CPU, memory and storage resources to be shared and utilized by many users while also offering security benefits.

Google provides these cloud services in a manner drawn from its experience with operating its own business, as well as its core services like Google Search . Security is a design component of each of Google’s cloud computing elements, such as compartmentalization, server assignment, data storage, and processing .

This paper will explain the ways Google creates a platform for offering its cloud products, covering topics like information security, physical security and operational security .

The policies, procedures and technologies described in this paper are detailed as of the time of authorship . Some of the specifics may change over time as we regularly innovate with new features and products.

Xerox® ConnectKey™ Share to Cloud: Why Xerox for Your Cloud-Based Services and Applications

Product Overview

Xerox® ConnectKey Share to Cloud (STC) provides organizations with powerful documentscanning capabilities that connect multifunction printers (MFPs) to the most popular cloudbased services and applications. As a server-less application, Xerox® ConnectKey Share to Cloud requires very little software configuration or IT involvement, offers a user interface that sets a new standard for ease-of-use, and is priced and licensed to allow companies to instantly acquire and deploy the system.

Document capture products have a proven track record spanning more than 15 years in the document imaging industry and deploy solutions into markets with stringent security and compliance requirements, including financial services, legal, government and healthcare organizations worldwide. Xerox® ConnectKey Share to Cloud follows this best-in-class security legacy and has been designed to support enterprise-class security requirements for cloud-based applications. 

Xerox® ConnectKey Share to Cloud security features focus on three key areas:

  • User Authentication
  • Cloud Server Security
  • Transmissions to/from Cloud Servers

4K Sector Disk Drives: Transitioning to the Future with Advanced Format Technologies


  • Trend: The computer industry is moving to a 4,096 (4K) byte sector size for hard disk drives—called Advanced Format. Some older operating systems that are still in use today expect a legacy 512- byte sector size, and thus need a bridge to the new sector size.
  • Today’s Solution: Support the emulation of 512-byte sectors within the new larger 4K sector by allowing the 4,096 byte sector to be transferred as eight 512-byte blocks of data.
  • Future Solution: Operating systems will transfer 4K data blocks that match the 4K native sector size on the disk.

Some Historical Information:

In 2006, the storage industry celebrated the 50th anniversary of the first hard disk drive (HDD), the IBM RAMAC. The RAMAC HDD had a capacity of 5 megabytes (approximately 5,000,000 bytes); it was the size of a side-by-side refrigerator and weighed hundreds of pounds. The first RAMAC HDD used 50, 24-inch disks to achieve 5 megabytes of storage capacity. All for a price that only the largest companies could afford.

Compare the RAMAC to today’s disk drives – consumers routinely require 500 gigabytes (100,000 times the RAMAC capacity) in a 2.5-inch form factor that fits in the palm of your hand, weighs about 4 ounces and is readily available in electronic stores for less than $100.

Xerox® ConnectKey™ for SharePoint® SharePoint Technical Brief

Solution Overview

Xerox® ConnectKey™ for SharePoint® is a middleware solution that enables end users to scan directly from a Xerox® Extensible Interface Platform® enabled Multifunction Printer (MFP) to network folders or to Microsoft® SharePoint. From an administration perspective, the goal of ConnectKey for SharePoint is to simplify and mitigate the IT burden associated with configuring and maintaining workflows. ConnectKey for SharePoint interrogates the existing network folder and SharePoint environment allowing for automated configuration of desired scan workflows. Simply select a target folder or library and ConnectKey for SharePoint will configure the required index fields with appropriate label and data types (string, pick list, etc). If users authenticate at the MFP, ConnectKey for SharePoint can check user permissions prior to filing the document in a SharePoint library or to a network folder. With respect to ongoing workflow maintenance, ConnectKey for SharePoint automates the entire process. If a SharePoint administrator adds an index field or adds/removes a value within a pick list, ConnectKey for SharePoint will automatically reflect these changes to existing workflows at the MFP.

In addition to the simplified workflow setup and automated mirroring of network folder and SharePoint environments, ConnectKey for SharePoint enables users to dynamically browse each environment. For some business processes, storing to static file locations might be appropriate. However, where more flexibility is required, ConnectKey for SharePoint can do more by allowing the end users to browse through SharePoint libraries and network folders at the MFP’s local user interface in order to put their files where they want them.


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