Whitepaper

The Mobile Print Enterprise

The consumerisaton of IT, due in part to ‘bring your own devices’ initiatives, is accelerating the adoption of smartphones, tablets and other mobile devices in the workplace. Today’s dynamic and mobile workforce is now relying on personal devices in their professional lives and expect anytime, anywhere access to corporate systems – including printing.

As the office extends to an ever-wider range of work locations and businesses find themselves supporting a diverse range of mobile platforms, the print infrastructure is extending to the mobile worker, improving both employee and business productivity. Even in the era of smartphones and tablets, businesses continue to rely on printing. Quocirca’s research reveals that there is certainly the appetite for mobile printing, with almost 60% of respondents stating that their organisations would like to print from their mobile devices, with around 25% currently investigating mobile print solutions.

However, due to the diversity of mobile platforms and printer hardware, implementing an enterprise mobile print strategy is far from simple. Organisations face a complex array of hardware, software and service offerings, which vary both by mobile platform and printer device. Businesses cannot afford to ignore the consumerisaton impact on enterprise printing. If they do, consumers will bypass IT and potentially use consumer printer apps which offer IT no real levels of corporate security or control on what is printed.

Clearly, the future of enterprise printing will increasingly be shaped by consumer trends. The extent to which organisations and vendors can harness this trend will determine success or failure. Organisations must balance a mobile print strategy with security, cost, business process requirements, user needs and delivery models.

This report highlights the market drivers for mobile printing in the business environment, discusses some of the main offerings in the market and suggests some best practices for building a mobile print strategy.

Kyocera's Hypas Technology

Introduction

Not so long ago, the MFP was a device for printing, copying, scanning and occasionally faxing. But technology has evolved, and the enhanced capability of the devices has brought about many additional requirements and fundamentally changed the way MFPs are used today. The transition to colour printing for instance relates to the increasing need for document accounting in order to control and manage output costs. Security became a topic with high relevance not only for PCs and networks, but also for MFPs: how to secure the data travelling between PC and output tray, and how to avoid that unauthorized users pick up confidential information from output trays. Other important issues for companies are to increase productivity and to reduce costs. Considering that costs related to document output can be as high as 3% of a company’s revenue, reducing these costs can have significant impact on a company’s bottom line. Process automation for example is an excellent productivity booster: instead of repeating complex steps each time, the automated process can be started with one click directly from the panel and saves users much time while at the same time reducing risks of errors.

All these topics – cost control and cost reduction, security, productivity – are fundamental for the survival of any company, with direct impact on their profit situation. Therefore companies are looking for solutions that address their requirements and individual situation in the best way.

To be able to answer the diverse needs of customers, MFP Solution Platforms were developed and integrated into the devices, as a basis for applications to be executed on the MFP. These platforms enable connectivity between the device and external business applications, which opens up endless options of advanced functionality. For instance, there can be a direct connection between the device and a company’s Document Management System so that documents can be immediately and correctly archived with little effort directly from the MFP panel.

Lexmark in Education: Testing and Grading Solution Success Stories

Cypress-Fairbanks Independent School District

SITUATION

  • Previously used the traditional centralized model of printing bubble sheets, distributing them to each school, and then collecting and shipping them back to a central location for scanning.
  • By the time bubble sheets were generated, shipped out, and reached teachers, new students often had entered the district and others may have moved to a different school
  • Agreement was universal that the entire process of generating and handling student testing bubble-sheets was in need of an overhaul.

SOLUTION

  • Lexmark installed a multifunction printer (MFP) that combines a business- class laser printer, copier, scanner, and fax machine into a single, fully networked compact unit.
  • Lexmark was able to provide total integration with the district’s internal systems.
  • Through the use of Lexmark management software, the district is now able to track paper and toner use at each device.

RESULTS

  • 99% reduction in time for teachers to scan bubble sheets and receive results (from days to minutes)
  • With 80 MFPs, teachers now print bubble sheets on demand
  • Elimination of the expense grading distribution and collection expenses
  • Elimination of delays associated with central site generation, distribution, and collection.

High-Performance Fiery Digital Print Servers for Today’s Print Market

1 Production Performance for Today’s Market

Today, service providers and commercial printers make little money by simply printing on a sheet of paper; instead, they increase profitability by expanding services. A more powerful digital platform allows printers to offer services such as variable data printing (VDP), to take advantage of the flexibility and customization options of hybrid offset/digital environments and to simulate the quality of offset presses.

However, many of these services require print service providers to process complex jobs in an environment in which more and more jobs have smaller print quantities. This means service providers need the highest processing power available for more demanding requirements, such as VDP, along with advanced job-preparation and workflow automation tools to maximize productivity and throughput.

In addition, today’s print buyers require quicker job turnarounds and outstanding color output. Together, the combination of equipment and software — a highperformance digital front end (DFE), an advanced digital print engine, workflow automation software and color tools — allows shops to meet all these demands and remain profitable.

High performance DFEs, or print servers, give print service providers of all types the tools they need to meet both current expectations and future needs. The modular tools allow service providers to tailor the digital print solution to their particular situation, paying only for the functionality they need and adding additional capabilities as needs evolve and budgets allow. Investing in a high-performance DFE provides a platform for providers to be more competitive in an ever-changing marketplace.

Automated Data Capture: A Bridge to E-Transactions

Executive Summary

Electronic transactions have multiple benefits over traditional paper-based exchanges. They are typically faster, less expensive to conduct and can even be more accurate and secure than paper. In 2009, the U.S. Treasury Department estimated that it cost nearly $3 to process a paper tax return and only $.35 to process an e-return. Invoice processing studies have shown similar cost reductions for e-invoice implementations.

That said, there is certainly no shortage of paper documents in use in transactions today. Factors such as inertia, resistance to change and the cost of converting from paper to electronic processes have ensured that billions of pieces of paper are still used in transactions annually. For example, according to Paystream Advisors, paper is the most common way for organizations to send invoices – in 2009, U.S. businesses produced more than 25 billion paper invoice documents.

In addition, according to the U.S. Healthcare Efficiency Index, there are more than seven billion paper-driven healthcare transactions that take place annually in the U.S. And the U.S. Federal government alone, not counting local and state branches, receives 49 million paper 1040 forms.

Sure, in an ideal world, these organizations could snap their fingers and make their paper transactions magically convert to electronic ones – removing considerable cost and inefficiencies from their business processes. And, albeit slowly in some cases, we are definitely trending toward more electronic transactions. But, one look at the mortgage industry, for example, where the average file size has grown to more than 200 pages, and where electronic closings are still rare, will show that we are a long way from a paperless world.

Xerox Print Driver Platform

Executive Summary

Xerox Corporation developed a breakthrough print driver platform that significantly reduces costs and increases the efficiencies of enterprise printer management and support. This new platform has changed the way that IT administrators view and manage enterprise print drivers.

Our core driver platform (the key component of this new strategy), helps make you more productive by streamlining the user interface and ensuring a consistent experience across the majority of our product lines. This consistency has greatly simplified print services delivery and reduced end-user training and support requirements, and lowered the cost of IT print services as a result.

Two of the most innovative print drivers built on the new platform, the Xerox Global Print Driver and Xerox Mobile Express Driver, have been upgraded:

  • Xerox Global Print Driver (X-GPD) is a universal print driver that offers unprecedented ease of use for network administrators managing a diverse array of print devices across the enterprise. It greatly reduces the time and effort required to deploy and upgrade print drivers on a network.
  • Xerox Mobile Express Driver (X-MED) allows mobile professionals to quickly and easily find and use printers in any new location, without time-consuming driver installation and costly support calls.

Unlike proprietary “universal” print drivers, X-GPD and X-MED support both Xerox and non-Xerox printers, which is an important advantage for IT managers administering the typically diverse mix of print devices on today’s enterprise networks. These drivers also support 100 percent of the feature sets of most Xerox printers.

In addition, X-GPD and X-MED provide you with a consistent single interface for all printers, with real-time, dynamic reports of printer status. As a result, you can easily identify the best printer for your needs, quickly choose the correct options, and see updated consumables status without the assistance of IT.

 

Fiery Security White Paper Fiery FS100 and FS100 Pro, Version 2.6.1

1 Document Overview

This document gives end users an overview of the Fiery® server’s architecture and functional aspects as they relate to device security in Fiery FS100 Pro/FS100. Fiery server is available in two options, an embedded server option and a stand-alone server option. This document refers to the embedded server option as integrated Fiery
server and refers to both options as Fiery server. It covers hardware, network security, access control, operating system and data security. The document’s intent is to help end users understand all the Fiery server’s
security features that they can benefit from and to understand its potential vulnerabilities.

1.1 Electronics For Imaging (EFI) Security Philosophy

EFI™ understands that security is one of the top concerns for business worldwide today, so we’ve built strong security features into the Fiery servers to protect companies’ most valuable assets. We also proactively work with our global partners and our cross-functional teams to determine companies’ current and future security requirements, so security is never an issue with our products. As always, we still recommend that end users combine Fiery security features with other safeguards, such as secure password and strong physical security procedures, to achieve overall system security.

1.2 Configure the Security Feature via Fiery Configure

An Administrator of a Fiery server can configure all Fiery features via Fiery Configure. Fiery Configure can be launched from Fiery Command WorkStation® or Webtools™ under the configure tab.

Digitally-Printed Wall Coverings – from Niche Markets to Mainstream Applications

Digital wall covering can be used to change a room, business, tradeshow stand, or retail environment quickly and completely. It can add detail, and give the illusion of size or visual openness to a small, closed space. It can combine photo-realistic interest with information and company branding. With the advent of new materials, printers, and inks, only imagination limits where digital wall covering can go from here.

The Advantages of Digital

Since 1997, with the introduction of Intelicoat’s latex saturated papers for use on digital printers, interest has been steadily growing in digitally-printed wall coverings for commercial and residential murals. The advantages are many, with customization and short-run availability being two of the leaders. The years since have seen the introduction of a variety of new substrates that greatly expand the possibilities in material and creative applications. While there are many applications where a smooth, paper-type covering is suitable, the added interest possible with textures and patterns has driven the introduction of vinyl embossed substrates that resemble commercially available materials already familiar to the architectural and interior decoration industry. The main difference to the digital print manufacturer is that they are available in white, ready-to-print bolts.

Substrates and Coatings

The companies bringing this material to market have done their homework. They have worked closely with digital printers as well as equipment and ink manufacturers to offer materials that meet the limited-by-imagination-only needs of today’s designers and specifi ers. In some cases, adding imagery to a wall-mountable substrate fulfi lls the need for residential murals, exhibit and tradeshow graphics and environmental graphics. This has been done on a variety of previously available materials — such as paper and pressure-sensitive adhesive vinyl — but these often lack the added visual impact of texture, are too smooth to hide wallboard defi ciencies or are too glossy. The alternatives come from companies such as Ultrafl ex, Korographics, Cooley and Dreamscapes. These companies are well-versed in the requirements of today’s digital printers and ink sets. The digital printer packages the material in dimensions suitable for handling. This includes 3-inch cores, manageable weights and consistent coatings. Further, they retain the attributes expected by wall covering installers and specifiers: 54-inch widths with nominal variation from roll to roll, compatibility with existing tools and processes (such as paste and applicators) and, of course, added visual interest.

A Strategy for Managed Output Adoption

Reducing Print Related Costs in Large Organizations

Executive Summary
The following white paper outlines a strategy for organizations to create and implement a managed output strategy. While the advantages of reducing costs by printing with fewer devices is clear to most organizations, determining the best path to success has been less obvious.

The industry has confirmed a savings potential of 20–40 percent by migrating to a managed and consolidated environment. But if organizations are not careful, they can struggle to quantify these projections to the satisfaction of management. Furthermore, adoption by users is a requirement for reaching these goals.

The following steps outline a path that will help organizations avoid or address the common barriers
project teams face. There are five phases:

Xerox ConnectKey for SharePoint SharePoint Technical Brief

Solution Overview

Xerox® ConnectKey™ for SharePoint® is a middleware solution that enables end users to scan directly from a Xerox® Extensible Interface Platform® enabled Multifunction Printer (MFP) to network folders or to Microsoft® SharePoint. From an administration perspective, the goal of ConnectKey for SharePoint is to simplify and mitigate the IT burden associated with configuring and maintaining workflows. ConnectKey for SharePoint interrogates the existing network folder and SharePoint environment allowing for automated configuration of desired scan workflows. Simply select a target folder or library and ConnectKey for SharePoint will configure the required index fields with appropriate label and data types (string, pick list, etc). If users authenticate at the MFP, ConnectKey for SharePoint can check user permissions prior to filing the document in a SharePoint library or to a network folder. With respect to ongoing workflow maintenance, ConnectKey for SharePoint automates the entire process. If a SharePoint administrator adds an index field or adds/removes a value within a pick list, ConnectKey for SharePoint will automatically reflect these changes to existing workflows at the MFP.

In addition to the simplified workflow setup and automated mirroring of network folder and SharePoint environments, ConnectKey for SharePoint enables users to dynamically browse each environment. For some business processes, storing to static file locations might be appropriate. However, where more flexibility is required, ConnectKey for SharePoint can do more by allowing the end users to browse through SharePoint libraries and network folders at the MFP’s local user interface in order to put their files where they want them.

In addition to the simplified workflow setup and automated mirroring of network folder and SharePoint environments, ConnectKey for SharePoint enables users to dynamically browse each environment. For some business processes, storing to static file locations might be appropriate. However, where more flexibility is required, ConnectKey for SharePoint can do more by allowing the end users to browse through SharePoint libraries and network folders at the MFP’s local user interface in order to put their files where they want them.

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