Ricoh HotSpot Printer/MFP Whitepaper


The purpose of this whitepaper to address some of the most frequently posed security and system reliability questions.

What is a HotSpot Printer?

The Ricoh HotSpot printer allows people to print simply by sending an email or submitting print requests from a webpage.

This simple and intuitive interface allows use without the need for print drivers or any extra software. This eliminates IT overhead and time used in setup and configuration for mobile or temporary users.

There are two methods for submitting print jobs:

Email – Users submit their print jobs by simply forwarding an email to the printer’s email address. This can be done from any computer or handheld device that supports email. The user will then receive an email response with a release code for the body of the email and a separate email and release code for each attachment. Simply enter this release code at the printer keypad to begin printing the document or email.

Web Submission – Documents may also be submitted through a web browser by visiting the printer’s webpage. Users simply select the browse button to identify the document they would like to submit for printing and then provide an email address before submitting the print request. They will receive a release code on the webpage as well as a copy of the code via email. When the code is entered at the printer keypad the job will begin printing.

ABBYY FlexiCapture White Paper

ABBYY FlexiCapture: What It Is:

Automated data input technologies have a relatively long history - dating back to the days when the first optical reading systems were developed to recognize stylized symbols drawn according to templates. Since that time, they have evolved to support a vast industry, utilizing a large set of very different technologies.

The traditional machine-readable form processing technologies of today are well-established. A large choice of systems capable of processing many types of machine-readable forms is now available. Today's advanced systems can accurately capture machined printed and handwritten characters and process thousands of documents per day. ABBYY FormReader is one of the leading products in the field, capable of handling both printed and hand-printed forms (see http://www.formreader.com or contact ABBYY for a whitepaper and additional information on ABBYY form processing technology).

Yet while today's form processing systems are very advanced, they are still limited in functionality. For example, the task of processing semi-structured documents, or forms and documents on which the sizes and locations of fields of key pieces of data varies from document to document, still remains the most challenging task in data capture. While the demand for solutions to address this area is extremely high, form processing programs have not been flexible and intelligent enough to process these types of documents without extensive customization and system training. Access to an easy-to- deploy,cost-effective solution for processing such documents as invoices, order forms, legacy forms, and template-based contracts has been, until now, virtually inaccessible by a large audience. 

For these types of cases, even when full-text documents are being handled, the ultimate aim is to extract a particular set of fields, or key pieces of information, from a given page. We will refer to such documents as flexible forms.

Flexible Forms

forms normally contain data that is required or requested by the organization using the form. This variable data can include such things as names, addresses, and monetary amounts. On traditional forms, key pieces of data can be found in exactly the same fields, located on exactly the same position on the page, in the same sized field, from document to document. Processing this type of document is relatively simple if the form and the form template are designed carefully. The system simplyneeds to match the scanned form with the template to know what information to extract and how to extract it.

Document Process Management The Case for an Integrated Lifecycle Approach

Business documents are vital strategic, financial, operational and intellectual
assets that are essential to daily business processes. They constitute the lifeblood of an organization. Yet half of organizations rate their document management practices as less than effective. This is why document process management is becoming an outsourcing strategy that enables organizations to reduce costs, increase productivity, manage document risks and enhance business performance.

A Vital Imperative

Documents flow throughout the veins of an enterprise. They exist in multiple locations, formats and media, including electronic and paper. They contain information upon which much of a company’s value is based. Business documents are vital strategic, financial, operational and intellectual assets that play an essential role in business processes. They constitute the lifeblood of
an organization. Yet half of organizations to do so, few conduct assessments to analyze, streamline and optimize their document processes.

Recent research by The Conference Board finds that 52% of CEOs say that achieving “steady and sustained top-line growth” is their greatest concern. CEOs almost universally view tight cost control as a top cost efficiencies to remain competitive. But while cost control is necessary, they also are concerned about stimulating innovation. About a third say that the question of whether and how to outsource is a top priority. Nearly half of U.S. CEOs indicate that Sarbanes-Oxley compliance is a top priority. 

Why Buy HP Qualified Memory?


DRAM quality and reliability are more important now than ever, mainly because of the increasing use of server virtualization. Virtualization has many benefits, but it dramatically increases the amount of memory servers need for optimal virtual machine performance. This rise in memory use has caused server manufacturers to expand the memory capacity of their systems. In the last 5 years alone, the  average memory installed across all HP ProLiant server lines has grown by more than 500%—from 4 GB to well over 30 GB per server.

The growth in memory use has also caused memory manufacturers to increase the storage capacity of DRAM devices from 512 Mb to 4 Gb per chip. Today, a 4 Gb x4 DRAM chip contains more than 4 billion memory cells. Therefore, a quad-rank 32 GB DDR3 DIMM with 72 of these 4 Gb chips (including ECC) has more than 288 billion memory cells. As DRAM cells become smaller, manufacturers also lower the operating voltage to increase the memory speed and decrease power use. The shrinking chip geometry and higher memory speeds make DRAM quality critical for reliable operation.

We understand the difference memory quality makes in server uptime. This paper describes how we qualify HP memory in our extensive HP Memory Qualification (HPMQ) program and back it with the best warranty in the industry. But first, let’s address a major misconception among some customers that “all memory is the same.”

Designing and Building a Datacenter Netwwork: An Alternative Approach with OpenFlow

Executive Summary

Server virtualization and cloud computing are changing the face of enterprise
computing today. Virtualization enables more efficient use of IT resources and greater
levels of IT agility and control. Cloud extends these benefits, allowing IT organizations
to reduce their infrastructure complexity, ease staff workload, and more rapidly scale
compute resources. Together, these technologies enable organizations to better meet organizational demand and provide greater agility for the enterprise

Unfortunately, most current network technologies were not developed with the needs of virtualization and cloud computing in mind, and as a result, the network can become a bottleneck to cloud and virtualization deployments. Static topologies require manual intervention to deploy and migrate virtual machines (VMs), which adds cost and burden to IT and hinders the organization's ability to respond quickly to changes in the environment.

OpenFlow is an open source networking architecture that is supported and promoted by the Open Networking Foundation (ONF) and designed to address these shortcomings. An extension of Ethernet, OpenFlow separates the data path and control path, with all networking logic and policies handled by a separate controller. This introduces a new layer of abstraction in networking, analogous to server virtualization, and enables the network to act as a single fabric.

With OpenFlow, the network acts as one "big switch." All logic occurs in software and can be changed as application and network requirements change, allowing for instant and automatic propagation of new policies throughout the network, simplification of network management, and dynamic partitioning of the network to easily handle multitenant environments or traffic segmentation needs as one would using VLANs. 

Toshiba Small Form Factor Disk Drive White Paper - The Economic Power of Lower Power Consumption without Sacrificing Capacity

You don’t have to be an advocate for combating global warming to care about how much energy the systems in your data center consume. The simple profit-and-loss economics of running your business will tell you all you need to know: When your computers use less energy, they cost less to operate which increases your company’s profits. It does not get any simpler than that.

However, the progress of technology has worked against that basic model. While today’s computers offer higher processor speeds and more memory at a lower acquisition cost than ever before, they cost much more to operate. While newer server-class computers are smaller and more powerful than previous models, the increased processing power, larger memory size, higher storage capacity, and other peripheral devices require more electricity to operate. In addition, the smaller size and greater power of recent server-lass computers have enabled IT managers to easily fulfill escalating user access demand by increasing the number of servers housed in their data centers.

The power consumption problem is not confined to applications servers. Advances in system and network design have allowed mass storage to exist within the network domain; this storage is external to the servers and PCs they service. These storage devices also rely on today’s very powerful, but energy-consuming and heat-producing processors and disk drives. The energy problem is further compounded by network gateway and firewall devices, such as routers, switches and security appliances of various types, all which contain components using newer and higher energy-consuming technologies.

Energy consumption and heat generation are not new problems for the computer industry. Processor, memory, and disk drive designers and engineers have consistently found methods to reduce the energy requirements and heat dissipation characteristics of their products, even as the computing performance and capacity points have increased. However, these energy advancements have been off-set by accelerating user demand, as well as heightened security needs and network complexity, causing dramatic increases in the demand for computer processing power and storage capacity, which in turn drives the need for more energy.

Direct Imaging Colour Printing Océ Direct Imaging Produces Inherently High Colour Consistency

This white paper describes the Océ Direct Imaging colour printing process, which uses seven toner colours and partitive colour mixing. This process is insensitive to effects like humidity and temperature, and produces inherently high colour consistency. Also described is the way in which CMYK values are printed on paper with the seven colours.

This white paper is part of a set of white papers to explain the Océ technologies and applications. See also the white paper ‘Trapping technology’.


  1. Direct Imaging: inherently high colour consistency
  2. Colour printing in the Océ CPS800/CPS900
  3. Conversion of CMY data to the seven colours

1 Direct Imaging: inherently high colour consistency
The Océ CPS800/CPS900 is based on Direct Imaging (DI) printing technology, with seven toner colours and partitive colour mixing. Direct Imaging is a digital printing process, in which the toner image is created directly, without charging, organic photoconductor, laser or LED illumination or other external means. Direct Imaging is therefore insensitive to effects like humidity and temperature, and produces inherently high colour consistency.
More knowledge about this colour technology will help users to achieve better and more accurate colour print quality, to find interesting printing applications and, in general, to understand the operation of the Océ CPS800/CPS900 colour printer. 

Removing Paper Obstacles to Operational Excellence in Manufacturing


Manufacturing firms have made great strides in improving their productivity over the past 10 years. Much of the credit goes to continuous improvement methodologies such as lean and Six Sigma. These initiatives have eliminated wasteful activities, introduced greater consistency, and provided a measure of control. In fact, our research shows that companies with mature continuous improvement programs enjoy faster revenue growth and higher profitability.

However, manufacturing firms still rely on paper-based forms for processing. High levels of paper clutter, manual completion, and duplicate keypunching represent areas of waste that most firms have not addressed. This is particularly true for operational activity ó incoming material, production processes, and finished goods shipping. Some information collection has been automated, largely to support transactions relative to a company's enterprise resource planning application, but the majority of information collection is less structured and a great candidate for digital capture technologies.

The central benefit of moving to digital capture in manufacturing lies largely in removing these wasteful paper obstacles to fully realizing the potential of continuous improvement activities. Document management becomes less costly as the storage and retrieval of important reference information becomes more streamlined. And the information itself becomes more complete, accurate, and timely. An additional benefit of the technology is the shift to electronic processes, which is certainly in line with companies' efforts to be more environmentally sustainable.

Manufacturing Insights recommends that manufacturing firms look at technologies such as digital penñbased information capture and document scanning as enablers to capturing these benefits. These technologies are intuitive to use and provide a rapid return on investment. The investments integrate and complement continuous improvement activities.

Enterprise Records Management - Demand for a Comprehensive, Compliant ERM Program Is Clear...


While records management has traditionally focused on physical assets (paper, microfilm/fiche, etc.), today’s business realities have driven a renewed focus on the management of enterprise records. Even so, as technology and services to manage electronic records are now available and maturing, the process and strategy for enterprise-level records management requires preparation, planning and an approach that includes active participation from several areas of the organization.

Many technology vendors have jumped on the “Compliance Bandwagon”—not always with success. There is no out-of-the-box ERM or compliance solution in today’s marketplace. Compliance technology, especially for archival and formal records management, is also being leveraged for litigation and discovery initiatives (suspension, hold, preservation). Further, wider adoption of enterprise content management technologies (including imaging, document management, archival, storage, workflow, etc.) is on the rise as
companies seek to implement a solid records management strategy.

The Many Challenges of Records Management

Records management spans multiple formats, with electronic gaining on paper every day. Making the transition from physical to electronic records
management is a key challenge, with many organizations lacking expertise to fully internalize and implement these changing requirements. The ability to maintain accurate records from creation through storage to final disposition adds complexity, as does integrating with legacy and other line of business (LoB) imaging, archival and document management systems.

Compliance and regulatory mandates, while some are new, offer acute challenges for organizations with high volumes of records. Staying current on regulatory changes and new requirements and keeping costs down while adhering to these requirements are crucial. Other key challenges include establishing and enforcing records creation and policies, and engaging employees on their responsibilities.

MFP Network Printing Productivity - Understanding Conflicting Network Printing Productivity Claims

What Impacts Productivity?

Q: What is the purpose of this document?
A: The purpose of this document is to discuss the elements that impact network
office printing performance and to also provide testing recommendations.

Q: Rated Speed; Vendor Claims; Consultant Test Reports — all with different results!  Confusing?
A: If you look at product brochures, advertising claims, and third-party test results, you are probably confused as to why there is such a variance in productivity results for the same product.

Historically, the rated copier speed was very close to the device’s actual speed. With printing, however, there are many factors that affect a device’s performance and they often create a large gap between a device’s rated speed and it’s actual speed— especially in busy office environments.

Industry-standard rated speed can be determined by placing an original on the device platen, selecting 100 copies and pressing start. After the first page reaches the output tray, a certain number of pages will be produced in the next sixty seconds. For example, a device with a rated speed of 50 pages per minute (PPM) will produce 50 pages in the next sixty seconds after the first copy is produced. However, when printing documents, a device with a rated speed of 50 PPM may on only achieve 50% of its rated speed.

Q: What do the industry consultants say?
A: There are several independent consulting companies that perform print
productivity testing and analysis of multifunctional systems. Each company has its own test methodology, and because of this, each vendor ends up with different test results for the same product. The test results are still accurate, but may vary because each company uses a different test suite. In lieu of commenting on each company’s test suite and methodology, we will discuss the factors affecting test results that should be considered when reviewing information about a device’s performance.


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