Print Management

<p><img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="Busines Graph" border="0" alt="Busines Graph" align="left" src="http://www.officeproductnews.net/files/iStock_000001615268Small.jpg" width="126" height="104" />Did you know laser-printing costs could amount to as much as 3 percent of annual revenue, according to a recently released study? Companies are eager to seize the opportunity to save on laser printing expenses and gain a competitive advantage. The last two decades resulted in companies acquiring a variety of copiers and similar devices, which forced organizations to sign up for separate maintenance and supply agreements. Electricity use also presented a significant expense associated with those systems.</p> <p>As internet and e-mail became more prevalent, printing costs actually increased in size. Next year, the costs may go up by as much as 9 percent, and color printing could rise by 19 percent according to Information Week. Your printing needs could exceed the growth of your business, and you may wonder whether you missed an opportunity to reign in the costs earlier.</p>

<p>Buyers Laboratory Inc. (BLI), the world’s leading independent evaluator of document imaging products and solutions, announced its Winter 2011 “Pick” winners honoring outstanding document imaging software solutions. BLI’s prestigious “Pick” awards acknowledge the top-performing solutions evaluated in BLI's lab during the previous six months. Print Audit Facilities Manager, tested in version 2.11.0, has been selected as <em>Outstanding MPS/Print Management Solution</em> by the editors at BLI.</p> <p>“Managed print services isn’t just a buzzword in the document imaging industry, it’s an essential offering that is quickly becoming central to the success of many document imaging vendors,” said BLI Managing Editor Daria Hoffman. “In order to be successful in MPS, a reseller needs a robust, reliable tool that can serve as the backbone of their print management practice. Print Audit Facilities Manager delivers the features and compatibility that make it an ideal choice.”</p>

<p>A common cost associated with printers that people often forget about is the energy costs. Printers and copiers are<a href="http://www.officeproductnews.net/files/Sharp-MX-Series-Graphics-for-Mult... style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="Sharp MX Series Graphics for Multi-Function Page" border="0" alt="Sharp MX Series Graphics for Multi-Function Page" align="right" src="http://www.officeproductnews.net/files/Sharp-MX-Series-Graphics-for-Mult... width="124" height="82" /></a> usually some of the biggest electricity users in the office. </p> <p>It is hard to figure out exact cost of powering your printers and copiers, but assuming the device is used for 2 hours each day and an office has 50 copiers and 500 printers, energy costs can run about $50,000 a year. This is a cost that can be significantly cut down very easily. </p>

<p>As the new year approaches, cutting costs is often a topic of conversation. Reevaluating how you run and manage your document production can help you bring in 2011. Document production and management can cost you up to 14% of your annual revenue. We can help you cut these costs immediately. </p> <p><a href="http://www.officeproductnews.net/files/iStock_000000080171Medium_5.jpg">... style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000000080171Medium" border="0" alt="iStock_000000080171Medium" align="left" src="http://www.officeproductnews.net/files/iStock_000000080171Medium_thumb_2... width="136" height="97" /></a>Outsourcing the management of your printers to us is the easiest and most cost effective way to manage your printing needs. Most companies do not know how much they spend on their laser printers.</p> <p>The total cost of ownership can be very surprising. Toner cartridges are expensive and often not used effectively. I am sure you have looked inside your supply closet and seen unused toner cartridges. The ordering of supplies, services, parts, and hardware is time consuming for the IT department, especially considering that you likely have many different vendors for these goods and services. </p>

<p>Most businesses have no idea how much they are spending on office printing. There is often no method within the company to manage and control printing costs. Fortunately we can help by providing you with new remote print monitoring technology, which can help you measure and control printing costs. By reading printer usage data from your printers, we can create a platform for a three step process that can help save you money. <a href="http://www.officeproductnews.net/files/iStock_000001475697Small_1.jpg"><img style="margin: 10px 0px 10px 10px; display: inline; float: right" title="iStock_000001475697Small" alt="iStock_000001475697Small" align="right" src="http://www.officeproductnews.net/files/iStock_000001475697Small_thumb_0.... width="128" height="85" /></a></p> <p>Understanding you current costs is the first step. Take a few readings of your printer volumes and use this information to determine your usage patterns. We will then look at the supply costs of your vendors to determine your total cost of ownership. </p>

<p>Printers and copiers have become a staple in most business processes. Print costs can skyrocket and greatly affect profit margins if left unmanaged. With a tough economy, companies are searching for ways to balance budgets and cut costs wherever possible. Print management, however, offers many features to help your business control costs and create profits.<a href="http://www.officeproductnews.net/files/iStock_000000300021Small_6.jpg"><img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000000300021Small" border="0" alt="iStock_000000300021Small" align="right" src="http://www.officeproductnews.net/files/iStock_000000300021Small_thumb_3.... width="120" height="91" /></a></p> <p>With proper print management, you will have the ability to track your daily cost of printing. You will reduce costs by controlling print volumes through default settings and managing supply order effectively and easily. Not only will you be able to properly manage your print costs, but you will be able to accurately charge back to departments, projects or clients.</p>

<p>With such a tight economy, it is more important than ever to track cost and resources. Your print environment should be no exception. Unfortunately, accurately tracking the amount you spend on printing can be incredibly difficult without proper management tools in place.<a href="http://www.officeproductnews.net/files/iStock_000000300021Small_5.jpg"><img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000000300021Small" border="0" alt="iStock_000000300021Small" align="right" src="http://www.officeproductnews.net/files/iStock_000000300021Small_thumb_2.... width="124" height="94" /></a></p> <p>Print management allows you to pull your print costs out from under the umbrella of basic office supplies. Not only will it help you see exactly how much you spend on copies overall, but you will have the opportunity to manage print costs by department, workgroup or even by project.</p>

<p>As sustainable practices become more of the norm in your personal life, it is imperative these practices overlap into the workplace. In fact, a recent study showed that your coworkers might start holding others responsible for green printing practices. <a name="_GoBack"></a></p> <p>The top office pet peeves are all environment-related. Mindless printing resulting in abandoned pages at the printer is at the top of the list with leaving on unused lights following closely. Environmental consciousness not only can affect your budgets and resources, but can also create tension among coworkers.<a href="http://www.officeproductnews.net/files/iStock_000000080171Medium_3.jpg">... style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000000080171Medium" border="0" alt="iStock_000000080171Medium" align="right" src="http://www.officeproductnews.net/files/iStock_000000080171Medium_thumb_0... width="124" height="84" /></a></p> <p>Many people tend to leave their environmentally-conscious behaviors at home. The office has become a breeding ground for bad habits. This comes from the lack of ownership taken of resources and budgets. Employees feel that since they aren’t directly paying for paper or electricity, it shouldn’t matter how they use it.</p>

<p>With tightened budgets and reduced workforces, increasing productivity can drastically change how your office functions. However, does the flow of information throughout your business support increased productivity? Luckily, it only takes a few easy steps to optimize your print environment and improve workflows.</p> <p><b>Print Optimization</b></p> <p>The goal of print optimization is to ensure your print environment adequate for your print volumes to maintain the lowest costs and the highest productivity. To achieve this goal, try these few steps:<img style="border-right-width: 0px; margin: 10px 0px; display: inline; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px" title="iStock_000003117570Small" border="0" alt="iStock_000003117570Small" align="right" src="http://www.officeproductnews.net/files/iStock_000003117570Small_2.jpg" width="132" height="89" /> </p> <p>· Consolidate and rearrange devices</p> <p>· Set print rules for networked printers</p> <p>· Continuously monitor your print environment to adjust for changing needs</p>

<p>Many businesses are shifting the way they do business due to their fear of causing a negative environmental impact. For this reason, companies are looking for eco-friendly practices and resources. <img style="border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; display: inline; border-top: 0px; border-right: 0px" title="corporate online trainning - man presenting" border="0" alt="corporate online trainning - man presenting" align="right" src="http://www.officeproductnews.net/files/iStock_000001250326Small2_1.jpg" width="100" height="95" /> <a name="_GoBack"></a></p> <p>Most likely, your business prints, copies, scans and faxes on a daily basis. Therefore, changing your printing habits can make a huge impact. With the help of sound tactics and proper management, creating a green printing strategy can be highly beneficial, not only to mother earth, but to your budget as well.</p>