Print Management

<p>As the owner of a small business, there will come a time when you have to ask the question, “why do I need a print manager?” Often times the case may be that as an owner of a small business you’re wearing a lot of hats. </p> <p>Many duties fall onto the owner of small businesses, whether it may be the duties as a sales manager, client relations manager, accounts leader, designer, marketing manager, and lead purchaser for your business. These duties can be very overwhelming for one or two individuals to focus on when your main goal is sales. <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000013060077Small" border="0" alt="iStock_000013060077Small" align="right" src="http://www.officeproductnews.net/files/iStock_000013060077Small_0.jpg" width="141" height="94" /></p> <p>Small business owners tend to outsource their bookkeeping and design work and do the rest themselves. But organizing business print, ordering supplies and making sure the quality of materials are up to your standards can take up a lot of time. And in the end you may not even be happy with the results of all your hard work. The color is wrong or the paper is not what you chose and delivery was late - again. Take some time to think about how much time - your valuable selling time - was spent in managing your own print requirements. </p> <p>Let's say your time is worth $50 per hour. Now let’s assume it took about three hours to find a local print shop, get a few quotes, choose exactly what you wanted, drop off artwork, and put in an order for supplies. That’s $150 you can’t invoice out and you’ll never get back. This is time that you could have been spending working on the many different areas of your business. </p> <p>Finding a good print management company will take all of this way and let you get down to focusing on your core business. All it takes is a quick phone call explaining what you need. Your print manager will then handle finding different options for you, monitoring the supplies you need, getting you the samples, making sure the color and stock are right and have it delivered to you – all on time. This all happens while you continue your day-to-day business. No one printer can do everything, so your print manager will find the best printer for the job. </p>

<p>Across the country, people are taking various steps to go eco-friendly. Green printing is one of the many ways to save our environment. By adopting this method, we can reduce pollution, decrease the sizes of landfills, and increase efficiency. </p> <p><img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="Sharp MX Series Graphics for Multi-Function Page" border="0" alt="Sharp MX Series Graphics for Multi-Function Page" align="left" src="http://www.officeproductnews.net/files/Sharp-MX-Series-Graphics-for-Mult... width="123" height="81" />In eco-friendly printing, artificial and harmful chemicals are not used as it can pollute the soil. Another way of printing less is by printing only important documents. As much as possible, use email to send documents or files. Other green printing practices include:<a name="_GoBack"></a></p> <p>· Always buy environmental friendly paper and inks</p>

<p>There are numerous expenses that are needed to run an office, and one of the most overlooked of these expenses are office supplies. It is also a cost that can be easily managed, saving your company important money. <img style="border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="Busines Graph" border="0" alt="Busines Graph" align="right" src="http://www.officeproductnews.net/files/iStock_000001615268Small_2.jpg" width="119" height="98" /></p> <p>One way to manage office supply costs is to use an economical printer. There is a vast variety of printers to choose from, and doing your research on the cost efficiency of each printer is vital. </p> <p>Another important factor in managing these costs is controlling your printing usage. Up to ninety percent of printing is wasted. Setting printers to draft modes will help control cartridge and toner costs. </p>

<p><img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000000300021Small" border="0" alt="iStock_000000300021Small" align="left" src="http://www.officeproductnews.net/files/iStock_000000300021Small_7.jpg" width="123" height="97" />Many small businesses think that print management probably won’t benefit their business. They believe that print management can only help companies with large budgets that go wildly unmanaged. However, no matter what size your business, print management can greatly help. </p> <p>Organizing your business printing needs can be very time consuming and expensive. Whether you are just trying to print your own business cards or you need to send out flyers to your customers, it is important your resources are used in the most efficient way possible.</p>

<p><img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 0px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="4150 Brochure_Page_3_Image_0003" border="0" alt="4150 Brochure_Page_3_Image_0003" align="left" src="http://www.officeproductnews.net/files/4150-Brochure_Page_3_Image_0003_0... width="82" height="107" />Schools across the country are being forced to tighten up their budgets in ways that were never thought possible. They are struggling to operate on a very small budget and are being forced to cut staff, sports, and music among other things. </p> <p>Most schools have overlooked one of the easiest ways to cut some costs…printing costs. We all know how much paper is used by schools. It seems to be an unavoidable cost in our children’s education. But lowering these costs is an easy process. </p>

<p>Managed print services are a must for any company that is trying to increase its accountability. A managed print service allows the company to keep track of each department’s resource usage. It also creates a better, more efficient flow of information between departments. <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="How can I help you?" border="0" alt="How can I help you?" align="right" src="http://www.officeproductnews.net/files/iStock_000003386071Small_6.jpg" width="116" height="79" /></p> <p>Many people think that the only companies that would benefit from managed print services are large conglomerations. This is simply not true. Any company dealing with legal issues or finance management should use managed print services. The accountability gained from using such a service is invaluable to the company. Managed print services protect confidential papers and files and enable the company to be sure that only the right eyes are seeing the right files. </p>

<p>Printing costs can really affect the bottom line of a company. But there are many ways to reduce the costs associated with your printing process.<img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="Busines Graph" border="0" alt="Busines Graph" align="right" src="http://www.officeproductnews.net/files/iStock_000001615268Small_1.jpg" width="117" height="97" /></p> <p>One thing you can do is standardize your printing service. As your company has grown over the years, so too has your need for new printing devices. You have likely bought printing devices as the need for them arose. But because changes in technology happen every day, it is likely your company is full of different types of devices. Standardizing the equipment can help ensure that employees do not need to know how to use multiple types of hardware. Instead of trying to figure out how to work each printing device, they can focus on their daily tasks.</p> <p><a name="OLE_LINK1"></a></p> <p>Another thing you can do to help your company’s bottom line is consolidate personal printers. While employees may enjoy the personal convenience of their own printer, the cost of these printers is astronomical in comparison to departmental printing devices. Reducing the number of personal printers will greatly decrease the costs of toner, parts, and maintenance.</p>

<p>Boca Raton, FL (TBD) --- Multi-Media Productions (USA), Inc. is pleased to announce that PrintFleet Inc. will be featured on 21st Century Business.</p> <p>PrintFleet Inc. provides print management and assessment software along with a host of training, business development, and support programs for dealers, distributors and manufacturers in the imaging and managed print services industry.</p> <p>PrintFleet offers unparalleled agnostic data collection, data integrity and back end support within their family of print management software ranging from simple rapid assessment to advanced independently hosted print management. Coupled with their award winning sales, marketing and technical support programs, PrintFleet software solutions empower dealers to gain increased control of print and imaging devices within client sites, allowing them to forge strategic partnerships and provide total managed print solutions for their clients.</p>

<p>It is very common for companies to outsource responsibilities such as janitorial services, parking, and even receptionists. Outsourcing lowers costs and improves experience in particular services. If you are looking to cut costs in these tough economic times, outsourcing might be the way to go. </p> <p></p> <p><img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="How can I help you?" border="0" alt="How can I help you?" align="left" src="http://www.officeproductnews.net/files/iStock_000003386071Small_5.jpg" width="113" height="76" />Unfortunately, many businesses don’t realize they can outsource one major cost: printing. A managed print services program allows your business to pay for only the prints that you use. One low cost per page will cover everything from supplies to service.</p>

<p>With a tough economy still present, many businesses are looking to do more with less. Instead of looking to reduce salaries or cut positions, first consider the cost of your office documents.</p> <p>You can stretch your printing budget in 3 simple steps.</p> <p><b><img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000003593355Small" border="0" alt="iStock_000003593355Small" align="left" src="http://www.officeproductnews.net/files/iStock_000003593355Small_1.jpg" width="120" height="107" />1. Print Smarter</b></p> <p>There are several practical ways to reduce your printing costs without affecting productivity. Taking advantage of lower cost devices is one of the easiest ways. Per<a name="_GoBack"></a>sonal desktop printers are convenient, but expensive. Therefore, by avoiding these devices, you can drastically cut costs.</p>