Print Management

<p>Increasing the overall productivity of your office can be a difficult task. While there are many ways to increase productivity in a given area, creating a more productive environment across the board can be a bit more difficult. With<img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000013060077Small" border="0" alt="iStock_000013060077Small" align="right" src="http://www.officeproductnews.net/files/iStock_000013060077Small_2.jpg" width="146" height="99" /> Print Management solutions, productivity within your office can increase across every department. Print Management allows an office to discover their current printing environment, and how it can be optimized. </p> <p>Other benefits of instituting a Print Management program into your office include:</p> <p>· Cut Costs</p> <p>· Reduce Printing Waste</p> <p>· Increase Employee Productivity</p>

<p>Many businesses have been searching for ways to cut resources and decrease spending for decades. Many strategies <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000005349839Small" border="0" alt="iStock_000005349839Small" align="left" src="http://www.officeproductnews.net/files/iStock_000005349839Small_0.jpg" width="107" height="150" />have been put in place, and there are some that have been found to work and some that don’t. A surprising byproduct of the green movement has been a variety of new strategies that accomplish both of these goals. The main goal of the green movement has been to cut down on the resources that we use and thus decrease our ecological footprint.</p> <p>By cutting down on resources, companies are finding that it is now easier than ever to save money from an area of their business that can eat up a good portion of your annual budget. By better managing how you print within your office, you can cut out a significant amount of unnecessary printing, which means you spend less on everything from paper and toner, to labor costs. </p> <p>By combining a number of print management and document management techniques, a business can cut out all printing except that which is absolutely necessary. Only the supplies your business needs will be ordered, meaning you aren’t left with excess. Best of all, you are not only saving money, but doing your part to help the environment. </p>

<p>Choosing the correct Managed Print Services provider can be difficult. There are a number of choices out there that <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="j0315542" border="0" alt="j0315542" align="left" src="http://www.officeproductnews.net/files/j0315542.jpg" width="130" height="95" />offer a variety of services, and you need to make sure you are getting the most out of your MPS provider. Managed Print Services is growing rapidly as a standalone business, and it is important that you are getting all the features available. </p> <p>Here are a few questions you should keep in mind while shopping for a Managed Print Services provider:</p> <p>· What do their comprehensive services offer?</p> <p>· Is this provider equipped with the most up to date equipment and software?</p> <p>· What are other people saying about this provider?</p> <p>· Is this service versatile to fit my needs?</p> <p>· Will this service help me save money in the long run?</p> <p>· Could we benefit from a Print Audit?</p>

<p>There are certain print jobs that your organization will outsource to an outside print shop. These could be large scale prints, high quality photos, or wide format prints. One important thing to note while searching for an outside print shop is if they are considered a green print shop. It is easy enough to make the claim that they are environmentally conscious, however this is not always the case. <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000005723868Medium" border="0" alt="iStock_000005723868Medium" align="right" src="http://www.officeproductnews.net/files/iStock_000005723868Medium.jpg" width="202" height="97" /></p> <p>Here are a few questions to ask your print shop to determine if they are truly environmentally conscious.</p> <p>· What types of paper and inks do they use? – There are a number of green printing solutions available, and if they are not taking advantage of them, they aren’t truly green printers.</p> <p>· Do they recycle? – It is easier than ever to recycle. If your print shop isn’t, you know something is up.</p> <p>· How do they handle their printing equipment? – Is your print company using electronically efficient equipment? Do they leave their equipment running 24 hours a day? These are easy ways to tell a green printer apart from one only claiming to be.</p>

<p>Green Printing isn’t just about helping the environment, but also about increasing the efficiency in your office and saving money. There are many great reasons to switch to green printing techniques, but where do you get started? With so many ways to start saving, there is no better time to get started than now. <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000003447790Small" border="0" alt="iStock_000003447790Small" align="right" src="http://www.officeproductnews.net/files/iStock_000003447790Small_0.jpg" width="135" height="135" /></p> <p>Here are a few tips to get you started on the path to a greener printing environment in your office:</p> <p>· Fit more on the printed page – utilizing smaller fonts or printing multiple PowerPoint slides onto one page will allow you to print less, while still utilizing the same amount of content.</p> <p>· Utilize recycled paper – Recycled paper is a great alternative that is great for the environment and does not sacrifice quality. </p>

<p>There are a number of ways to reduce the amount of printing that goes on in your office, from duplex printing to advanced Managed Print Services. There are a number of steps that you can take yourself to reduce the amount of <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000003267161Small" border="0" alt="iStock_000003267161Small" align="left" src="http://www.officeproductnews.net/files/iStock_000003267161Small.jpg" width="143" height="171" />printing that takes place, and cuts down severely on the amount of excess paper your office wastes.</p> <p>It may not seem like your office prints more than necessary, however you would be surprised to find out how much excess is really being printed. From unnecessary printing to the accidental printing of banner pages and extra pages when printing web content, there are always spots in an office that can create a more optimized printing environment. <br />Here are some our favorite green printing tips:</p> <p>· Get more out of every page – whether this means printing in a smaller font or duplex printing, you can fit more content on the page which will equate to less pages printed. If you are printing out PowerPoint slides, set it so multiple slides are displayed on each printed page. </p> <p>· Don’t be hasty – Seriously think about what you are printing before you send the job to the printer. If you don’t need to print something, don’t. It is as simple as taking a few extra seconds before you click the print button.</p>

<p>Finding a qualified print management company will help you to maximize the benefits from your print management program. It is important in business today to <a name="_GoBack">understand the many ways that a company can save money, as well as decrease </a>their environmental impact. Print management is a way that companies all over are reducing their printing <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="DP-500S-01" border="0" alt="DP-500S-01" align="right" src="http://www.officeproductnews.net/files/DP-500S-01.jpg" width="131" height="98" />expenditure and saving money simultaneously.</p> <p>When choosing a print management company, it is important to understand what you will receive. A qualified print management company should be able to:</p> <p>· <b>Identify your current print supply use –</b> Taking a print audit is a very important step in the process of discovering how your office could be saving money from their printing budget.</p> <p>· <b>Analyze your need –</b> A qualified print management company will take an inventory of your current fleet of printers and determine how to best optimize everything from placement to number of machines.</p>

<p>Managed Print Services is something that many companies are taking full advantage of. If your company does not currently utilize Managed Print Services, there are many reasons to make the switch over. In this article, we will outline some of the best reasons to make the switch. </p> <p><img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000005873808Small" border="0" alt="iStock_000005873808Small" align="left" src="http://www.officeproductnews.net/files/iStock_000005873808Small_0.jpg" width="126" height="90" />First, we will provide you with a basic definition of Managed Print Services. Managed Print Services is an outsourcing service where the company providing the service takes full responsibility for managing a company’s print environment. The overall goal of Managed Print Services is to cut down on a company’s print expenditure, cutting cost and unnecessary waste. </p> <p>Here are some of the best reasons to make the switch:</p> <p>· Automate the support of your print environment</p> <p>· Track and view your company’s printing</p> <p>· Make necessary adjustments of your print environment on the fly – just provide your service provider with what needs to be changed and they handle the work</p>

<p>Printing is evolving every year as new technologies emerge. As the mindset of the world shift towards one that is more environmentally conscious, newer methods of green printing are emerging. The many different innovations in green<img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000003447790Small" border="0" alt="iStock_000003447790Small" align="right" src="http://www.officeproductnews.net/files/iStock_000003447790Small.jpg" width="118" height="118" /> printing include:</p> <p>· New types of ink </p> <p>· Post-printing procedures</p> <p>· Printing Techniques that reduce waste </p> <p>· Document Management</p> <p>· Print Management</p> <p>Many older printers used petroleum-based inks for printing. These inks have a slew of negative connotations that come with them, including destructive and harmful waste. These negative effects harm both the people using them and the environment as a whole. Now however, printers are beginning to use ink that does not even use a cartridge (solid ink), and the waste is minimalized more than ever.</p>

<p>Companies all over are trying new methods in an attempt to get back into the black from the red. Managed Print Services is one way that companies are working back towards the black. Without a print management service, organizations are spending upwards of 3% of their annual budget on printing. This is a huge chunk of your yearly budget that if managed correctly, could be cut by up to 30%.</p> <p><img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000002379390Small" border="0" alt="iStock_000002379390Small" align="left" src="http://www.officeproductnews.net/files/iStock_000002379390Small.jpg" width="158" height="105" />Here are some tips to get you started:</p> <p>· Duplex Printing: </p> <p>Your organization will always need to print. So when you are printing documents, print them on both sides of paper. This is an easy way to save between 30-50% on paper expenditure. </p> <p>· Consolidate devices on your network: </p> <p>Making the switch to Multifunction Devices can be a big jump for an organization. One immediate value is the savings on floor space in the office. Utilizing an MFP in your document management system however is where you save on print costs. This all in one device allows you to scan in old documents and digitally store them.</p>