Print Management

<p>The copiers and multifunction printers in your office, if left unsecured, can be one of the biggest threats to the security <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="j0309599" border="0" alt="j0309599" align="left" src="http://www.officeproductnews.net/files/j0309599.jpg" width="89" height="167" />of your data. In most offices, copiers and printers see the majority of files and documents that are stored in one fashion or another. This could be new hire paperwork that is copied, or client materials being printed on a multifunction printer. While this may seem like normal, everyday harmless activities, in reality you are setting yourself up for disaster by not taking the proper security precautions.</p> <p>Modern day copiers and multifunction printers come standard with internal hard drives that store all of th<a name="_GoBack"></a>e data that goes through them. While this is a very convenient feature that allows for reproduction of documents at a later time without need of the original document, if someone outside of your organization was to get a hold of the data, you could be left in serious trouble.</p>

<p>Reducing the resources that we individually use can go a long way to creating a greener office environment. While it is important for businesses to put conservation methods into practice, if each employee makes small changes to their normal habits businesses would be able to save significantly. Here are some of our favourite green habits for employees to put into practice:<a href="http://www.officeproductnews.net/files/iStock_000013060077Small_5.jpg"><img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000013060077Small" border="0" alt="iStock_000013060077Small" align="right" src="http://www.officeproductnews.net/files/iStock_000013060077Small_thumb.jpg" width="176" height="117" /></a></p> <p><b>Utilize Print Preview: <br /></b>Print preview is a wonderful tool that lets you see exactly how a document will print out. This allows you to cut out banner pages, and even select exclusively the section you wish to print out, saving significantly on paper and ink.</p> <p><b></b></p> <p><b>Power Down: <br /></b>Turning off equipment at the end of the day can lead to significant power savings for your office.</p>

<p>Shockingly, it is estimated that 9 out of 10 businesses do not have the means of appropriately monitoring in house printing. Without this ability, printing costs can get out of hand quickly. In business, especially with the economy in the <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000005873808Small" border="0" alt="iStock_000005873808Small" align="left" src="http://www.officeproductnews.net/files/iStock_000005873808Small_1.jpg" width="131" height="92" />state it is, businesses must be seeking ways to save money in every way they can. Print management programs have been created as a way to control office printing and start saving money.</p> <p>Here are some more startling statistics regarding office printing:</p> <p>· Over 50% of documents that are printed get discarded or become obsolete in the same day they are printed.</p>

<p>Businesses are finding many interesting ways to reduce printing within their business. While little changes here and there definitely help the cause of reducing printing, more drastic measures usually need to be taken to significantly reduce printing. We all must do our part to reduce printing and to help the environment.<img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000000080171Medium" border="0" alt="iStock_000000080171Medium" align="right" src="http://www.officeproductnews.net/files/iStock_000000080171Medium_8.jpg" width="158" height="140" /></p> <p>Here are a few steps that will significantly reduce printing:</p> <p>· Perform a Print Audit: A Print Audit measures printing in your office and shows you exactly where printing takes place, by individual user.</p> <p>· Inform Employees: Let employees know the results of the print audit, encouraging them to take the necessary steps to reduce printing. </p>

<p>Printing in an office environment is vital for a number of reasons. It allows you to physically store and communicate data to clients, customers and employees alike. However, in this day and age, printing can become expensive if left<img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000013060077Small" border="0" alt="iStock_000013060077Small" align="right" src="http://www.officeproductnews.net/files/iStock_000013060077Small_4.jpg" width="136" height="91" /> unmanaged. There are many ways that offices all over are finding to reduce the amount of unnecessary printing that takes place within their organization. </p> <p>Some of the best ways to reduce printing in your office include:</p> <p>· Duplex Printing – Printing on both sides of the page significantly reduces paper use, but up to 40% on average.</p>

<p>There are many benefits to implementing print management programs into your business. They offer a number of ways that you can save money and reduce waste, but there are many other benefits as well. While these benefits may not<img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="alimony" border="0" alt="alimony" align="right" src="http://www.officeproductnews.net/files/alimony_0.jpg" width="134" height="109" /> directly be associated with savings, they optimize your business for profitability and create a more productive business environment.</p> <p>Benefits of print management include:</p> <p><a name="_GoBack"></a></p> <p>· Streamline Supply Ordering – Meter reads and supply ordering have never been easier than with print management. Print management will automatically read your meters and let you know which supplies you are low on.</p>

<p>There are many benefits to implementing print management programs into your business. They offer a number of ways that you can save money and reduce waste, but there are many other benefits as well. While these benefits may not <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="Supplies" border="0" alt="Supplies" align="left" src="http://www.officeproductnews.net/files/Supplies_8.jpg" width="129" height="97" />directly be associated with savings, they optimize your business for profitability and create a more productive business environment.</p> <p>Benefits of print management include:</p> <p>· Streamline Supply Ordering – Meter reads and supply ordering have never been easier than with print management. Print management will automatically read your meters and let you know which supplies you are low on.</p>

<p>Paper is one of the most fundamental parts of an office. It makes up a significant portion of our documents, promotional materials, employee and client information, as well as financial information just to name a few. Needless to say, paper has been the basis of information storage for a very long time.<a href="http://www.officeproductnews.net/files/iStock_000012347875Small_0.jpg"><img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000012347875Small" border="0" alt="iStock_000012347875Small" align="right" src="http://www.officeproductnews.net/files/iStock_000012347875Small_thumb.jpg" width="161" height="134" /></a></p> <p>Technology is advancing in such a way that we no longer have to rely on paper as the only way to store documents. Digital files have given us the freedom to reduce printing within our office and begin to cut costs from our print budget. Aside from saving money from printing less, utilizing digital files has also allowed us to reduce the amount of file storage we must have available in our office. This means we can utilize this space for more important means.</p> <p>Currently, we are not at a point where we can fully eliminate paper from our offices. However, there will come a time where printed materials are kept to an extreme minimum. This will allow offices to repurpose a portion of their budget currently dedicated exclusively to printing.</p>

<p>Printing in an office environment is vital for a number of reasons. It allows you to physically store and communicate data to clients, customers and employees alike. However, in this day and age, printing can become expensive if left unmanaged. There are many ways that offices all over are finding to reduce the amount of unnecessary printing that takes place within their organization. <a href="http://www.officeproductnews.net/files/iStock_000007038949Medium_0.jpg">... style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000007038949Medium" border="0" alt="iStock_000007038949Medium" align="right" src="http://www.officeproductnews.net/files/iStock_000007038949Medium_thumb_0... width="123" height="84" /></a></p> <p>Some of the best ways to reduce printing in your office include:</p> <p>· Duplex Printing – Printing on both sides of the page significantly reduces paper use, but up to 40% on average.</p> <p>· Set Permissions – Setting permissions for large or colour<a name="_GoBack"></a> print jobs gives you the benefit of approving printing that will cost your company money.</p>

<p>After you decide to make the switch to print management, you will begin your print audit. The print audit phase of print <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000003177212Small" border="0" alt="iStock_000003177212Small" align="left" src="http://officeproductnews.net/files/iStock_000003177212Small.jpg" width="104" height="93" />management is where we help you discover your current printing environment and habits. With the use of print management software, you can monitor and record your office’s printing habits. The report breaks down everything from company wide printing use down to each individual user.</p> <p>There are many ways that you can get more from your print audit, including:</p> <p>· <b><i>Don’t rush evaluation</i></b> – The initial phase of your print audit is the most important. To get the most benefit out of it you must learn as much as you can about your printing habits.</p> <p>· <b><i>Analyze the Data </i></b>– After the evaluation phase, you will have the raw data that shows your printing habits. A breakdown by department or by user will give you a more accurate depiction of where printing takes place in your business.</p>