Print Management

<p>When most of us think of Green Printing, we tend to think of reducing costs at the price of sacrificed quality. This <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="background of green oak leaves " border="0" alt="background of green oak leaves " align="left" src="http://www.officeproductnews.net/files/iStock_000006351373Small.jpg" width="144" height="119" />however is not the case with green printing techniques in business today. Traditionally, sacrificing costs means sacrificing quality. With the significant improvements in the processes by which we recycle paper and the strategies which we implement to reduce printing, cost savings can easily be achieved without losing quality. </p> <p>Some of our favourite Green Printing tips include:</p> <p>· Conduct a Print Audit: Conducting a Print Audit in your business will allow you to discover where printing can be eliminated from your business, saving you money on print related costs such as paper and toner.</p>

<p>The print environment in your business can easily get out of hand if left unmanaged. Properly managing your printing <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="DP-500S-15" border="0" alt="DP-500S-15" align="left" src="http://www.officeproductnews.net/files/DP-500S-15.jpg" width="167" height="126" />environment will allow you to not only save money, but also increase the efficiency of your employees. We have compiled some of the best ways to save through active monitoring of your print environment and properly managing the way that your business handles printing.</p> <p>· Optimize Supply Chain Management – Automating your supply ordering will allow a program to monitor your supplies and handle the ordering of supplies when needed. This prevents over ordering of supplies and ensures that you always have the supplies you need on hand.</p> <p>· Monitor Printing Related Costs – Monitoring both your overall office printing along with your printing costs, you will have an accurate read of where printing can be cut out, saving you money!</p>

<p>Businesses are finding many interesting ways to reduce printing within their business. While little changes here and there definitely help the cause of reducing printing, more drastic measures usually need to be taken to significantly reduce printing. We all must do our part to reduce printing and to help the environment.<img style="background-image: none; border-right-width: 0px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000005873808Small" border="0" alt="iStock_000005873808Small" align="right" src="http://www.officeproductnews.net/files/iStock_000005873808Small_2.jpg" width="156" height="110" /></p> <p>Here are a few steps that will significantly reduce printing:</p> <p>· Perform a Print Audit: A Print Audit measures printing in your office and shows you exactly where printing takes place, by individual user.</p> <p>· Inform Employees: Let employees know the results of the print audit, encouraging them to take the necessary steps to reduce printing. </p>

<p><img style="background-image: none; border-right-width: 0px; margin: 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000002306928Medium" border="0" alt="iStock_000002306928Medium" align="left" src="http://www.officeproductnews.net/files/iStock_000002306928Medium_0.jpg" width="152" height="101" />Electronic Forms are just one of the many ways that businesses are reducing the amount of unnecessary printing in their offices and staring to save! Electronic forms are easy to implement into your business, and are editable on the fly and printed on demand, meaning that you only print exactly as many as you need!</p> <p>Have you ever pre-printed a number of forms in your business, just to realize that there is a typo or that something significant has changed? Because of one small change, you are now out the entire cost of printing your forms. With Electronic Forms however, you no longer need to worry about losing money because of small mistakes. </p>

<p>Shockingly, it is estimated that 9 out of 10 businesses do not have the means of appropriately monitoring in house printing. Without this ability, printing costs can get out of hand quickly. In business, especially with the economy in the<img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000000409921Small" border="0" alt="iStock_000000409921Small" align="left" src="http://www.officeproductnews.net/files/iStock_000000409921Small.jpg" width="112" height="144" /> state it is, businesses must be seeking ways to save money in every way they can. Print management programs have been created as a way to control office printing and start saving money.</p> <p>Here are some more startling statistics regarding office printing:</p> <p>· Over 50% of documents that are printed get discarded or become obsolete in the same day they are printed.</p> <p>· 30% of all calls to tech support are in regards to printing/printer troubleshooting.</p> <p>· Just over 1/5 of documents that are printed are never used as intended.</p>

<p>Businesses all over are making the decision to optimize their print environment for both cost savings and waste reduction. The decision to implement print management solutions into your existing business processes is the first step towards saving money from your print budget. Did you know that on average, up to 3% of a business’ annual <a href="http://www.officeproductnews.net/files/iStock_000005239316Medium6.jpg"><img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000005239316Medium6" border="0" alt="iStock_000005239316Medium6" align="right" src="http://www.officeproductnews.net/files/iStock_000005239316Medium6_thumb.... width="152" height="101" /></a>budget is spent exclusively on printing? By better managing your print environment, this number can be reduced by up to 1/3. This leaves you an extra 1% of your annual budget that could be put towards more important things.</p> <p>There are many benefits to print management, including:</p> <p>· Increase Employee Productivity – By more appropriately managing your print environment, you can increase the productivity of your employees. Print management allows you to streamline the supply ordering and meter reading process, meaning your employees can focus on the task at hand.</p>

<p>Businesses all over are making the decision to optimize their print environment for both cost savings and waste reduction. The decision to implement print management solutions into your existing business processes is the first step towards saving money from your print budget. Did you know that on average, up to 3% of a business’ annual <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000005239316Medium" border="0" alt="iStock_000005239316Medium" align="right" src="http://www.officeproductnews.net/files/iStock_000005239316Medium_1.jpg" width="152" height="101" />budget is spent exclusively on printing? By better managing your print environment, this number can be reduced by up to 1/3. This leaves you an extra 1% of your annual budget that could be put towards more important things.</p> <p>There are many benefits to print management, including:</p> <p>· Increase Employee Productivity – By more appropriately managing your print environment, you can increase the productivity of your employees. Print management allows you to streamline the supply ordering and meter reading process, meaning your employees can focus on the task at hand.</p>

<p>Printing in business today is expanding at an exponential rate each year. More businesses are printing an ever-growing volume of documents, and without the proper means to reduce printing these businesses will continue to spend more <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="Business lady with laptop outside." border="0" alt="Business lady with laptop outside." align="left" src="http://www.officeproductnews.net/files/iStock_000009642313Small.jpg" width="156" height="104" />and more on printing. The average office worker in the United States on average uses up to 10,000 sheets of paper per year. This number is astounding, and can easily be reduced simply by implementing a few green printing strategies. </p> <p>Implement these green printing tactics to reduce printing in your business:</p> <p>· Utilise Print Preview – Print Preview gives you the ability to view your document and edit how it prints. Every time before you print, utilise print preview to cut out unnecessary pages such as banner pages. This is especially important when printing email and websites.</p>

<p>Reducing the resources that we individually use can go a long way to creating a greener office environment. While it is <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000009629505XSmall" border="0" alt="iStock_000009629505XSmall" align="left" src="http://www.officeproductnews.net/files/iStock_000009629505XSmall_2.jpg" width="129" height="143" />important for businesses to put conservation methods into practice, if each employee makes small changes to their normal habits businesses wo<a name="_GoBack"></a>uld be able to save significantly. Here are some of our favorite green habits for employees to put into practice:</p> <p><b>Utilize Print Preview: <br /></b>Print preview is a wonderful tool that lets you see exactly how a document will print out. This allows you to cut out banner pages, and even select exclusively the section you wish to print out, saving significantly on paper and ink.</p>

<p>Businesses all over are making the decision to optimise their print environment for both cost savings and waste reduction. The decision to implement print management solutions into your existing business processes is the first step towards saving money from your print budget. Did you know that on average, up to 3% of a business’ annual <img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="Call Centre Behaviours #7" border="0" alt="Call Centre Behaviours #7" align="right" src="http://www.officeproductnews.net/files/iStock_000000555357Small.jpg" width="110" height="162" />budget is spent exclusively on printing? By better managing your print environment, this number can be reduced by up to 1/3. This leaves you an extra 1% of your annual budget that could be put towards more important things.</p> <p>There are many benefits to print management, including:</p> <p>· Increase Employee Productivity – By more appropriately managing your print environment, you can increase the productivity of your employees. Print management allows you to streamline the supply ordering and meter reading process, meaning your employees can focus on the task at hand.</p>