Print Management

<p>Gaining control of your office printing habits may seem like an unachievable goal, especially for larger businesses with <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000005873808Small" border="0" alt="iStock_000005873808Small" align="left" src="http://www.officeproductnews.net/files/iStock_000005873808Small_3.jpg" width="115" height="82" />many employees. While office printing is necessary in the world today, there are many ways that you can take management of your print environment to the next level and truly begin saving!</p> <p>Did you know that the average office spends upwards of 3% of their annual budget on printing alone? With Print Management programs in place, this number can be cut by up to 1/3, simply by making a few changes in the ways that your office approaches printing. </p> <p>Here are some of our favorite tips when it comes to cutting down on office printing:</p> <p>· <b>Change Settings</b>: Many office printers come with duplex printing settings. Changing to duplex printing can give you a significant boost to cut back your office printing, saving you up to 40% on paper expenditure. </p>

<p>There has been a significant amount of buzz in the industry surrounding Print Management programs and the many <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000011863582Small" border="0" alt="iStock_000011863582Small" align="left" src="http://www.officeproductnews.net/files/iStock_000011863582Small.jpg" width="118" height="118" />benefits that they offer a business. While it is easy to see that Print Management can significantly reduce the amount of in office printing that takes place within an organization, there are many other benefits directly associated with implementing Print Management programs into businesses from any industry.</p> <p>Print Management programs can cut your printing budget by up to a third, giving you back a significant portion of your annual budget that was otherwise wasted on unnecessary printing. Here are some of the other benefits of Print Management:</p> <p>· <b>Streamline Supply Ordering:</b> Aside from reducing printing, Print Management programs allow you to automate and streamline the supply ordering process, meaning you only order exactly what you need, when you need it.</p>

<p>Is your business taking the necessary steps to ensure you are reducing printing and doing your part to help the <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="alimony" border="0" alt="alimony" align="left" src="http://www.officeproductnews.net/files/alimony_1.jpg" width="133" height="104" />environment? Print Management programs allow you to reduce printing throughout your entire organization, simultaneously helping reduce waste and saving your business money. </p> <p>Print Management programs bring with them a number of benefits that your office can take advantage of for increased productivity, cost savings and waste reduction, including:</p> <p>· <b>Manage Your Fleet</b>: With Print Management many of the processes to manage your fleet of printers will become automated. This includes supply ordering and meter reads, saving your time and increasing the efficiency of your printer fleet management.</p>

<p>Green printing has become a popular topic over the last few years in business. Many businesses are turning to green printing habits to ensure that they are doing their part to reduce excess waste and save the environment. However,<img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000005349839Small" border="0" alt="iStock_000005349839Small" align="right" src="http://www.officeproductnews.net/files/iStock_000005349839Small_1.jpg" width="88" height="132" /> there are a number of misconceptions regarding green printing and how a business goes about reducing their environmental impact.</p> <p>Some of the most common misconceptions include:</p> <p>· <b>Green Printing is Expensive</b>: Going green may have at one time been very expensive, however it is now more affordable than ever. If your business implements the right set of print reduction tactics you will actually be saving money!</p>

<p>The layout and types of devices that you have in your office tie directly into your overall productivity. Some companies feel that more copiers and printers directly equates to higher productivity. This however is not the case and an over abundance of copiers and printers that are not necessary can actually lead to a decrease in productivity and a <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="Running the Press" border="0" alt="Running the Press" align="right" src="http://www.officeproductnews.net/files/iStock_000001158346Small.jpg" width="160" height="115" />significant amount of over printing, leading to higher costs and increased unnecessary waste.</p> <p>We can help you determine the appropriate combination of equipment for your job. In some cases multifunction printers strategically placed throughout your office is the solution to increasing productivity and reducing costs. Other times a combination of multifunction devices and single function devices that supplement users who need to print often is exactly what a business needs to maximize productivity. </p>

<p>Small businesses must do everything in their power to ensure that they flourish. With Print Management programs, businesses are given the ability to monitor and track printing within their own office and create a plan to reduce <img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000004108445Small" border="0" alt="iStock_000004108445Small" align="right" src="http://www.officeproductnews.net/files/iStock_000004108445Small.jpg" width="173" height="127" />printing. Print Management programs allow businesses to reduce excess printing by taking a look at how their business prints and makes recommendations based on their specific printing environment. </p> <p>Here are some of the top benefits of Print Management:</p> <p>· Improved Productivity: The productivity of your employees is vital to succeeding in business. Through Print Management programs, aside from reducing printing, we help you optimize your device layout and make recommendations on device consolidation when possible.</p>

<p>When most of us think of Green Printing, we tend to think of reducing costs at the price of sacrificed quality. This however is not the case with green printing techniques in business today. Traditionally, sacrificing costs means<img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000009824653Small" border="0" alt="iStock_000009824653Small" align="right" src="http://www.officeproductnews.net/files/iStock_000009824653Small.jpg" width="167" height="116" /> sacrificing quality. With the significant improvements in the processes by which we recycle paper and the strategies which we implement to reduce printing, cost savings can easily be achieved without losing quality. </p> <p>Some of our favorite Green Printing tips include:</p> <p>· Conduct a Print Audit: Conducting a Print Audit in your business will allow you to discover where printing can be eliminated from your business, saving you money on print related costs such as paper and toner.</p>

<p>Multifunction printers have emerged as the superior option for businesses looking to reduce costs, increase efficiency and improve their overall printing environment. There are many reasons that multifunction printers have become the superior option, and why many businesses <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="km_copier" border="0" alt="km_copier" align="left" src="http://www.officeproductnews.net/files/km_copier_1.jpg" width="130" height="106" />just like yours are making the switch!</p> <p><b>Increase Printing Efficie<a name="_GoBack"></a>ncy</b></p> <p>Multifunction printers give your office the combined ability to print, copy, scan and fax, all from one, easy to use machine. When paired with single function printers and copiers, your office will be optimized for efficiency.</p> <p><b>Cut Printing Costs</b></p> <p>Printing costs can easily get out of hand if unmanaged. Multifunction printers let you not only save office space by consolidating equipment, but also save money by purchasing supplies for one machine instead of four. </p>

<p>Printing in business today is expanding at an exponential rate each year. More businesses are printing an ever-growing volume of documents, and without the proper means to reduce printing these businesses will continue to spend more and more on printing. The average office worker in the United States on average uses up to 10,000 sheets of paper per <img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000003447790Small" border="0" alt="iStock_000003447790Small" align="right" src="http://www.officeproductnews.net/files/iStock_000003447790Small_1.jpg" width="149" height="149" />year. This number is astounding, and can easily be reduced simply by implementing a few green printing strategies. </p> <p>Implement these green printing tactics to reduce printing in your business:</p> <p>· Utilize Print Preview – Print Preview gives you the ability to view your document and edit how it prints. Every time before you print, utilize print preview to cut out unnecessary pages such as banner pages. This is especially important when printing email and websites.</p>

<p>The print environment in your business can easily get out of hand if left unmanaged. Properly managing your printing environment will allow you to not only save money, but also increase the efficiency of your employees. We have compiled some of the best ways to save through active monitoring of your print environment and properly managing the way that your business handles printing.<img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000005325053Small" border="0" alt="iStock_000005325053Small" align="right" src="http://www.officeproductnews.net/files/iStock_000005325053Small_1.jpg" width="171" height="114" /></p> <p>· Optimise Supply Chain Management – Automating your supply ordering will allow a program to monitor your supplies and handle the ordering of supplies when needed. This prevents over ordering of supplies and ensures that you always have the supplies you need on hand.</p> <p>· Monitor Printing Related Costs – Monitoring both your overall office printing along with your printing costs, you will have an accurate read of where printing can be cut out, saving you money!</p>