Multi-function Systems

The Total Cost of Ownership

<p>Discovering the total cost of ownership of any given device is a key factor before making the final decision to purchase. The total cost of ownership of a device is the combined costs of the device, as well as the costs of supplies,<img style="margin: 10px 0px 10px 10px; display: inline; float: right" title="Supplies" alt="Supplies" align="right" src="http://www.officeproductnews.net/files/Supplies_7.jpg" width="152" height="114" /> maintenance, etc. This knowledge should be your first priority, as oftentimes less expensive machines can have a higher cost of ownership than some expensive machines, due to maintenance and supplies.</p> <p>Another factor that this information should help you decide upon is the debate of lease vs. ownership. Determining whether or not you wish to purchase a machine or utilize a leasing option can save you money, depending upon the needs of your office. Leased equipment can be packaged with supply plans, and can accrue a very low cost per page when compared with purchasing equipment. </p>

The Case for Printing In-house

<p>The concept of consolidating the work you outsource to other businesses and performing these services in house can <img style="margin: 10px 10px 10px 0px; display: inline; float: left" title="iStock_000003904438Small" alt="iStock_000003904438Small" align="left" src="http://www.officeproductnews.net/files/iStock_000003904438Small_1.jpg" width="139" height="94" />save your business a ton of money. One of the major ways that businesses all over the country are saving is by investing in a mu<a name="_GoBack"></a>ltifunction printer that prints in high quality color. Color printing is cheaper than ever, and you shouldn’t be forced to outsource your print jobs to a print shop every time you need materials for a client or marketing pieces for your own company. </p> <p>Multifunction printing devices have the combined ability to print, scan, fax, and copy. They are a great alternative to utilizing four different pieces of equipment for the same job, and they take up less room too. This means that you have more room in your office to utilize for more important things. </p> <p>It can be expensive to outsource your printing to a print shop, and if you do it often, it adds up very quickly. Multifunction printing devices are more affordable than ever, and provide a high quality color printing solution for any office type. They are a much smaller, more efficient machine than multifunction printing devices were when they were first introduced. Don’t let a print shop dictate the cost of printing. Switching to in house printing for all your printed materials can save you a ton of money in the long run, and allow you more freedom with your prints.</p>

Picking the Perfect Scanner

<p>Picking the correct office equipment for your needs can be a difficult process. With so many options out there and so <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="scanner" border="0" alt="scanner" align="left" src="http://www.officeproductnews.net/files/scanner_2.jpg" width="125" height="90" />many unknowns about the future needs of your business, it can be tough to find equipment you know will work as you need it for years to come.</p> <p>Scanners are just one piece of equipment in your office that will see a large workload during its lifetime. Along with copiers and printers, scanners will have a high volume of use. You want to ensure that you are not only picking out equipment that works for your office currently, but will be able to handle an increased capacity as your business grows. </p> <p>One option that many businesses are utilizing is a multifunction printing device that has the combined functionality to print, copy, scan, and fax. This is a great option for many businesses, as it consolidates equipment space into one, convenient machine. Multifunction devices are great for offices of any size, and have a wide variety of options that can be tailored to fit any work environment. With increased functionality than their individual counterparts, multifunction devices can allow your business to reach a level of quality you previously felt was unattainable with your printed materials.</p> <p>When picking out scanners or multifunction devices, here are some of the things to look out for to ensure you are getting a high quality device:</p>

Metrofuser Issues Hot Swap/Removal Fuser Warning

<blockquote> <p align="left"></p> </blockquote> <p>In an effort to reduce preventable failures and warranties, laser printer parts manufacturer Metrofuser (<a href="http://www.metrofuser.com">www.metrofuser.com</a>) has announced a warning for business users of laser printers. Removing certain parts when the printer is turned on can harm the device irrevocably. The company’s research reveals as much as 10% of failures can be traced back to improper handling of these devices. </p> <p>Metrofuser has issued the warning for all makes and models of Laser Printers and MFPs. A Company spokesperson said this is not an engineering or design problem but more of a failure to follow best practices. A significant portion of the failures are occurring when end users are clearing paper jams and/or investigating service errors while the device is turned on. </p> <p>This problem is so widespread it ranges from devices with older hot roller technology all the way up to the latest instant-on technology. Fault shows up as error codes referencing damage to the fuser, power supply or other electrical components. </p>

Why Multifunction Printers are the Solution

<p>In the past, printers served little more use in the office than creating headaches and occasionally printing what you wanted in a timely fashion. Times have changed significantly since the days of dot matrix printers, however. These devices have turned into quick, efficient equipment that will help you with all of your printing service needs. <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="km_digi_press" border="0" alt="km_digi_press" align="right" src="http://www.officeproductnews.net/files/km_digi_press.jpg" width="166" height="105" /></p> <p>The multifunction printers of today make office equipment of the past look like little more than large paperweights. Multifunction devices scan, print, fax, and copy while being a fast, efficient machine. No more complicated paper jams that would set you back significantly as you figured out how to reset the printer, and start the job over. Now, if there is a problem, the MFPs will do its best job to help you locate the problem, and start off right where you left off.</p> <p>Multifunction Printers also function on many different levels. Documents can now be sent to printers over wireless networks from your desktop computer, laptop, or even cell phone. Multi-function printers have turned into information hubs that manage print distribution and archiving, as well as providing high quality printing services.</p>

Skipping the Fax Machine

<p>When your company looks to invest in new office printing equipment, it may be in your best interest to skip the fax machine. The same goes for your copy machine, printer, and scanner. By now, you are probably asking, “How can we operate without these vital pieces of equipment?” The answer is simple: Multifunction Systems.<img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="G5890005122006" border="0" alt="G5890005122006" align="right" src="http://www.officeproductnews.net/files/G5890005122006.png" width="130" height="88" /></p> <p>Instead of investing in four different pieces of equipment that will take up a large amount of office space, you can consolidate all of your printing equipment into one, easy to use machine that takes up a small piece of floor space in your office. There are many reasons to make the switch from individual machines to one, consolidated multifunction machine. </p> <p>Here are just a few of the benefits of making the switch to a multifunction-printing device:</p> <p>· Ease of use – Multifunction systems are easy to use and connect to your network. Instead of having to train your employees on how to use four separate machines, you only have to train for one, consolidated machine.</p> <p>· Increased Security – Multifunction devices will increase the overall security of your documents when paired with a document management solution. This means that your data is much less likely to be stolen through traditional means.</p>

Considerations Before Buying a Multifunction Printer

<p>Multifunction printers have become an ideal tool for offices of all sizes, including small home offices. Multifunction printers are useful because they are an all in one printer, fax machine, scanner and copier machine that takes up considerably less floor space than if you utilized four different machines. </p> <p>Here are a few features you will want to research before buying a multifunction printer. <img style="background-image: none; border-right-width: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="km_copier" border="0" alt="km_copier" align="right" src="http://www.officeproductnews.net/files/km_copier.jpg" width="127" height="104" /></p> <p><b>Printer Speed</b></p> <p><b></b></p> <p>Generally speaking, the more you spend on your multifunction printer, the faster it will print. This has been fairly standard for as long as printers have been around, and the more you are willing to invest the more you will get in return. This goes double if color printing is involved, as very fast color printers can be very expensive. </p> <p><b>Resolution</b></p> <p><b></b></p> <p>Check out the DPI rating of all printers you are looking at investing in. DPI stands for dots per inch, and the higher DPI, the higher quality of images your printer will able to produce. </p>

Security Plays a Leading Role in A3 Product Evolution

<p><i>By <a href="http://www.buyerslab.com/news/viewarticle.asp?article=74528">George Mikolay</a>, Senior Product Editor, A3/Copier MFPs, April 5, 2011</i></p> <p>Because the security of information stored on document imaging devices is of concern to the IT professional CIOs who buy them, manufacturers have been focusing on security for years. Last year’s discovery of thousands of used copy machines—many containing sensitive information in violation of privacy regulations—in a New Jersey warehouse has upped the ante. Add to that proposed legislation in New Jersey to protect MFP users from data theft by requiring the hard drives of digital copy machines to be wiped clean in order to protect sensitive, personal information, and it’s clear that manufacturers need to step up their efforts in security or risk falling short of competitors’ offerings.</p> <p>“I’ll be the first to admit that until recently, I was among the majority of Americans that had no idea that digital copiers store all of this information on their hard drive,” said Senator Bob Smith (D-Middlesex), one of the two officials who have proposed the New Jersey law. “As is the case with so many businesses, copiers are leased and returned at the end of a lease agreement and then sold or re-leased to a new buyer. It's frightening to think about all the information that is potentially at risk unless we require hard drives to be erased before an owner relinquishes it.”</p> <p>So did manufacturers drop the ball as far as making customers aware of the security risks involved with copier hard drives? Ondrej Krehel is the chief security officer at ID Theft 911. According to Krehel, his company can be hired whenever there is a breach that involves technology and conduct a forensic investigation, security consulting and data risk management to provide solutions so it will not happen in the future. While all copiers today typically have hard drive overwriting methods available, Krehel said that many devices being used in the field are not equipped with the capability. “I don’t think vendors have been doing a good job of pushing the security capabilities available on their devices.”</p>

Office Printing and Energy Star

<p>Did you know there are over 180 million imaging <a name="_GoBack"></a>units such as copiers, printers and scanners in US buildings? These units are responsible for more than 1 percent of the total US building electricity consumption.<img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="4150 Brochure_Page_3_Image_0003" border="0" alt="4150 Brochure_Page_3_Image_0003" align="right" src="http://www.officeproductnews.net/files/4150-Brochure_Page_3_Image_0003.jpg" width="81" height="79" /></p> <p>With continued pressure on companies to go green, many businesses are turning to Energy Star rated equipment. However, what exactly does Energy Star mean?</p>

Nuance Greatly Expands Support for MFP Devices, Including Canon, Konica Minolta, Ricoh and Xerox; First MFP Scanning Solution to Provide Unlimited Forms Processing as a Standard Feature

<p><b>BURLINGTON, Mass., </b>November 30, 2010 – Nuance Communications, Inc. (NASDAQ: NUAN), a leading provider of speech and imaging solutions, today announced eCopy® ShareScan® Suite 5, the new release of the world’s best-selling document scanning and workflow solution for networked multifunction printers (MFPs). eCopy ShareScan provides organizations with everything needed to automate their paper-to-digital workflows, letting office workers scan paper documents easily and securely using existing investments in network MFPs and scanners. </p> <p>The new release greatly expands eCopy’s support for devices from leading MFP vendors, including Canon, Konica Minolta, Ricoh, and Xerox Corporation’s Extensible Interface Platform® technology. In addition, eCopy ScanStation delivers all the capabilities of <a href="http://www.nuance.com/for-business/by-product/ecopy/sharescan-v5/index.h... ShareScan 5</u></a> to all TWAIN or ISIS-capable MFPs and scanning devices. eCopy ShareScan enables the rapid deployment and management of eCopy in mixed-fleet MFP environments, with versions that scale to meet the price / performance requirements for workgroups, departments and global enterprises. </p> <p>“eCopy ShareScan 5 is an important upgrade – with features not found in other solutions – that makes scanning easier and more valuable,” said Brian Bissett, editor of The MFP Report. “The new release greatly expands users’ ability to reduce the cost of capturing and managing paper, including the ability now to tackle paper forms processing right from the MFP. Nuance also gives users the flexibility to quickly move documents where they are needed, whether that is a back-office application or directly to a user’s desktop.”</p>

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