Multi-function Systems

Consolidate Your Office Devices Today

Consolidating the devices that you currently operate in your printer fleet is always a means of making your office more efficient and more affordable in the long run. Instead of walking into a crowded printer room full of outdated equipment, why not invest in a long-term strategy designed to promote cost savings and low-maintenance costs? It is becoming increasingly popular to rid the office of the “one machine for one job” mentality and switch to a multifunction system that promotes all the staples of office work into one functioning machine.

In short, printer and device consolidation aims to reduce and optimize the number of devices in an office’s printer fleet to decrease the cost of hardware, consumable products (paper, ink, toner, etc.), electricity, and overall maintenance. Even though this type of implementation may seem like a no-brainer, many businesses are still reluctant to the idea of consolidating their devices for easy and efficient use. What some businesses aren’t aware of is how small of an investment the switch actually is and how many benefits arise from making the switch to a multifunction system.

Going Green Means Saving Money

Going green is a term that is being used quite a bit this day and age to describe a way of life for individuals and businesses that have become more conscious of the carbon footprint that we leave behind. As the science behind the movement becomes further solidified, more and more businesses are standing behind this trend not only to create a sustainable future, but also to cut costs in areas that were once overlooked. Business owners and employees will be surprised to learn that the techniques used to promote a green lifestyle also promote cutting costs and saving money.

In the past, creating a sustainable future was quite unheard of. Now that we have realized that our actions have a profound effect on future generations, we are becoming more careful than ever in how we conduct business and how we operate at the office. We have listed some easy ways that you can practice a green lifestyle at the office and cut costs while doing so.

The Argument For Scanners and Scanning pt. 2

This article is an extension of the previous post. Here we discuss how scanners and scanning are essential in the quest for the paperless office. The quest continues!

When you take into consideration how long interoffice mail takes or how long it might take to get an approval on a document in your organization, it may not be a surprise to consider that electronic transfer for those documents really can save time in your business process. Scanning your paper documents can take your business process and not only allow for the document to be utilized by your employees on their computer more quickly, but it can allow for multiple employees to perform separate tasks at the same time on the same document. You may be able to copy a paper-based document, but then you wouldn’t all be working on the same original.

Advancements in 2012

As with the past, there are always advancements in the copier and document technologies industry. This type of progression is absolutely necessary to keep up with the demands of the business environment and to stay current and competitive. Here is an excerpt from an article posted about PrentonSaver software and what it can do in 2012:

"The PretonSaver will allow MPS vendors or end users to extend the life of the toner cartridges. Thus creating additional profit for the MPS provider or additional savings for the end user.

As a subscription service, PretonSaver can comfortably fit into the pay-as-you-print pricing schemes of MPSs. The pricing for the PretonSaver service is based on the same chargeable clicks that an MPS is charging to customers.

Missouri-based Company to Offer Award-Winning MFPs, Digital Presses, Printers, and Solutions

Springfield, MO and Ramsey, NJ – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) recently announced that Pearson-Kelly Office Products headquartered in Springfield, MO has become an authorized dealer partner of Konica Minolta. Pearson-Kelly now offers Konica Minolta’s complete line of award-winning office systems, digital presses, printers, as well as an extensive portfolio of document management and workflow solutions.

Pearson-Kelly is southwest Missouri’s premier document solutions source with over 25 years of experience. Since 1983, owner, Mike Kelly has provided office equipment to Missouri-based businesses. The company provides industry leading office products combined with support and services to address all of a customer’s office equipment and workflow needs. Pearson-Kelly uses a consultative approach to fully understand customer concerns and customize a complete office solution.

The Argument For Scanners and Scanning

Since the beginning of the concept over 30 years ago, the paperless office has been an elusive target. Business managers and IT professionals alike have struggled with the right way to remove paper from an organization and build an efficient paperless business process. With greater dependency now more than ever on paper in our business processes, it can be difficult to think of how moving a paper document to electronic format can actually provide business process enhancement.

The fact is, there are three key advantages to any organization by scanning documents and ridding yourself of the clutter of paper. These three key advantages are improving your communication, speeding up a business process and creating an electronic archive.

The Evolution of Copy Machines

Over the years, copy machines, printers and multi-function devices have evolved and adapted to fit our business needs. Just like Darwin’s theory of evolution, all of the best traits in printers and copiers have lived on and improved while the less desirable characteristics have fallen by the wayside.

When copy machines were first introduced, they were incredibly bulky, took up a large space in the office, and produced questionable quality copies. Over time, the machines began to shrink in size and produce higher quality scans and copies. Then the introduction of multiple functions occurred. Instead of having a printer and a copy machine, it was now possible to add scanning, faxing and other functions to make one machine to do it all.

Use the Photo Capabilities on Your Multifunction Device

If your business is still using personal photo printers, then you can save a significant amount of time and potentially money through using a color multifunction device. If your business already owns a color multifunction device, then it only makes sense to utilize that piece of equipment to improve your processes. Here are just a few of the reasons why printing photos through your multifunction device can benefit you.

Is Multifunction the Right Path for Your Office?

<p>Multifunction printers are becoming extremely popular alternatives to traditional single function printing options. While many businesses feel that stand alone printers and centralized single function copiers are the way to go, many<img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000005999737Small" border="0" alt="iStock_000005999737Small" align="right" src="http://www.officeproductnews.net/files/iStock_000005999737Small.jpg" width="135" height="102" /> businesses are discovering the benefits offered with multifunction printing. Multifunction printers are best utilized as a supplemental device to your current office printers and copiers. This means that you aren’t stuck buying all new equipment when you want to upgrade the performance and productivity of your office.</p> <p>The benefits of multifunction include:</p> <p>· <b>Save on Supply Costs</b>: When purchasing supplies for a multifunction printer, you are spending significantly less than supplying separate printers, copiers and fax machines. You better utilize the supplies you have and can complete multiple functions without the need to ensure all devices have the proper supplies.</p>

The Total Cost of Ownership

<p>There are a number of factors that go into making the decision to purchase a multifunction printing device. Now that you have made the decision to switch, there are a few things you should know before going out and purchasing your <img style="background-image: none; border-right-width: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top-width: 0px; border-bottom-width: 0px; border-left-width: 0px; padding-top: 0px" title="iStock_000002955980Small" border="0" alt="iStock_000002955980Small" align="left" src="http://www.officeproductnews.net/files/iStock_000002955980Small_0.jpg" width="92" height="131" />new office equipment. It can be tempting to purchase the first printer you find that meets the basic requirements for your business, but there are many things to keep in mind when shopping for a multifunction printing device that will be utilized in your office for a lengthy period of time.</p> <p>The number one factor when deciding which multifunction device you are going to purchase should be the total cost of ownership of the device. There are a number of devices out there that will be able to handle most, if not all, of what you want. However, the total cost of ownership includes a number of factors that will show exactly how expensive the device is to own and operation. </p> <p>Total cost of ownership of a device equates roughly to:</p> <p>· Initial cost of equipment</p> <p>· Supply costs</p> <p>· Maintenance and Service cost</p>

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