Docuware

International Standard Achieved

<p>Newburgh NY, November 30, 2010 – DocuWare has demonstrated again that it meets all requirements of the international standard DIN EN ISO 9001:2008. The German Quality Management Academy, who is a member of the EFQM (European Foundation for Quality Management), tested the Document Management Systems company and certified it for a second consecutive time. External certifications help assure customers that they are using a product of the highest quality available.</p>

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Expressway Transport Road to Success or Delivering

 Capture1 Initial Situation
Expressway Transport is a privately-held general commodities carrier based in Northern California. It was founded 34 years ago to provide service to the San Francisco Bay Area and the Los Angeles Basin. Since those early days, they  have grown their business to include service to California, Oregon, Washington, Nevada and Arizona.

Each shipment generates a variety of very important documents, including the dispatch papers, hand tag, order, bill of lading, proof of delivery, and reports. These documents are required to generate customer invoices and satisfy compliance requirements by the US Department of Transportation (DOT). In the old world of paper, dispatchers would receive shipment requests in a variety of forms including fax, e-mail, and phone. If the request was already in paper form, it would be stamped and annotated. If it was in electronic form, such as e-mail, it would be printed on paper, stamped and annotated. When there was a rush order, the dispatcher would have to personally communicate with various departments to confirm they understood the urgency and details, taking up valuable time that could have been spent taking more requests. Eventually, the request would be entered into their Varipro Systems Expressway Transport Industry: Transportation Location: California (USA) Field of application: Accounting Type of Documents Delivery documents including; dispatch papers, hand tag, order, bill of lading, proof of delivery, and reports Expressway Transport casestudy business application so that an order can be generated. The order, along with the supporting documentation would become a file that would be sent over to the billing department to wait for the proof of delivery.

Understanding and Optimizing Processes - DocuWare Publishes Free Educational Guide

<p><b></b></p> <p>Newburgh NY, – October 7, 2010 – A new educational publication “Introduction to Business Processes” takes key business concepts and makes them easy to understand. By using a generic company as an example, DocuWare co-president, Juergen Biffar, and Professor Heinrich Seidlmeier of Rosenheim University, demonstrate how core processes can be improved with integrated document management to reduce costs and generate profits. </p> <p>Some of the most important business processes and interdepartmental relationships aren’t really understood beyond the executive staff. Often a brief look at structures and core processes at every level can greatly improve a company's profitability. The publication, “Introduction to Business Processes” by DocuWare co-president Jürgen Biffar and Dr. Heinrich Seidlemeier, Professor of Business Studies at Rosenheim University, gives even the general reader an understanding of how companies operate. Relevant business terminology is included and various enterprise models are examined in detail. </p> <p>The guide emphasizes core processes that are necessary to improve performance – encompassing everything from customer acquisition to product/service delivery and on to customer payments. It also details how integrated document management helps companies find hidden profits. With a series of tests at the end of various chapters, users can test their newly acquired knowledge. This publication is available for free at www.slideshare.net (search item “Introduction to Business Processes”) and at www.docuware.com from the section “Info Material Overview”.</p>

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DocuWare Certifies Panasonic Scanner

<p>DocuWare, a leader in the Integrated Document Management industry, has tested and certified the Panasonic KV-S5055C with DocuWare 5.1b.</p> <p>The KV-S5055C quickly and easily integrates into a DocuWare installation, allowing users to effortlessly turn paper documents into digital files. Documents can be scanned in color, B&amp;W, or grayscale and simultaneously shared via e-mail, stored on the network, saved on portable USB drives, sent to networked printers and copiers, or sent to a network folder which DocuWare monitors to automatically deliver scanned images to a virtual ‘in basket’ on a desktop for further processing. </p> <p>The KV-S5055C provides color and black and white scanning up to 90 pages per minute (ppm) for single sided documents or at up to 180 images per minute (ipm) for 2-sided documents.</p>

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ABBYY and DocuWare strengthen partnership DMS expert DocuWare certifies Data Capture Specialist ABBYY's FlexiCapture Exporter

<p><b></b></p> <p>Bracknell, UK (16 September, 2010, written by ABBYY) – ABBYY Europe, a leading provider of document recognition, data capture and linguistic software, and DMS pioneer DocuWare have announced the certification of the ABBYY DocuWare Connector to the document management system DocuWare. The cooperation strengthens their relationship by sharing expertise and enhancing the competitive capacities of both companies.</p> <p>Organizations everywhere still grapple with the flood of incoming documents produced by their daily correspondence. To deal with this problem an integrated solution which offers an efficient implementation and administration of these documents into the company's workflow is crucial. Data capture systems like ABBYY FlexiCapture are able to automatically classify and extract the relevant information out of paper documents such as invoices or delivery slips. The extracted data can be fed to a document management system and integrated into relevant business processes. </p> <p>“By certifying the connector between ABBYY FlexiCapture and DocuWare, we give customers confidence that their important data will be securely and reliably delivered to the DMS,“ states Jupp Stoepetie, CEO of ABBYY Europe GmbH. “For many customers, a seamless integration of their digital archive into other applications and components is a crucial criterion. The certification clearly demonstrates to the market that we offer an integrated solution with secure investment.”</p> <p>Certified for version 5.1b SP3, the ABBYY DocuWare Connector uses the GAPI interface implemented in DocuWare in order to transfer the captured data to the DMS. </p>

Delta Chemical Corporation Compounding the Savings of Document Management

Capture7[3]Chemical manufacturer, Delta Chemical, implemented DocuWare in order to eliminate their dependence on paper documents. The document management solution was integrated into existing software applications and has improved information access and sped up cash flow through the use of electronic invoicing.

Initial Situation
Delta Chemical Corporation began in the 1930s as a manufacturer of industrial and consumer grade sodium hypochlorite. With 120 employees in two locations, the company has expanded their products to serve both the industrial and municipal markets including water and wastewater treatment, pulp and paper manufacturing and chemical intermediates.

Delta was physically out of space to store documents. As a small company, they didn’t want to add more man–hours to the task of storing and managing their documents but rather wanted to invest in a solution to automate these
processes.

Requirements
Delta needed to find a document management solution that could be integrated into their existing custom software programs such as their accounting system. Because Delta’s products are sold by weight and priced on the content of active ingredient, the company needed a solution that could accurately link their sales and accounting documents such as invoices and bills of lading, with documents like weight certificates and certificates of analysis - in order to streamline the management of information and improve their billing processes.

Easy Access to File Cabinets DocuWare Integration in Windows Explorer

<p><b></b></p> <p>Newburgh NY, September 9, 2010 – Windows Explorer Client gives DocuWare users a new way to access a central document pool. In this environment, DocuWare looks like any disk drive in the Windows file directory and file cabinets appear as folders. Documents can be stored, searched and edited in a familiar Explorer environment.</p> <p>Documents are a critical part of every work day – so accessing them needs to be as quick and easy as possible. DocuWare users are able to choose Windows Client, Web Client or other integrated applications to access documents and data archived in their central document pool. With its new Windows Explorer Client, Integrated Document Management specialist, DocuWare offers another option for accessing information – and users never have to leave their familiar Explorer environment to enjoy the benefits of a document management system. This new Client is intuitive to use, offering all the features needed to administer documents in a Windows file directory including storing, searching and editing.</p> <p><b>Very User-Friendly</b></p> <p>Upon installation of Windows Explorer Client, the Microsoft file directory shows a DocuWare folder that contains individual file cabinets. If a user copies or moves a document into this folder, it will be automatically indexed and archived. Files already residing on the server can be transferred seamlessly into the central document pool. Even entire Explorer directories can be automatically indexed and archived via drag &amp; drop. Users can also easily retrieve documents stored in DocuWare and see them in a document viewer or with a particular application program. Searching, opening or editing files can be handled simply with the usual “Open” dialog. </p>

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