10 Steps to Building an ECM Systems

documents John Mancini, at AIIM, recently posted the 10 Steps to Building an Enterprise Content Management System.

He posted a document that provides detail on the 10 steps you should take in building an ECM or EDMS (Electronic Document Management System) in your organization.

Here is a summary of those steps.

  1. Proposing an ECM

  2. Project Charter

  3. System Scope

  4. System Requirements

  5. ROI analysis

  6. Statement of Work

  7. Project plan

  8. RFP

  9. RFP evaluation

  10. Execution and control

Tracking the Growth and Success of Equitrac

from BuyersLab

May 23, 2008 - In 2004 Equitrac unveiled an aggressive plan to reinvent itself via fresh technologies, while at the same time maintaining its firm grip as a leader in print management and intelligent cost recovery. At its briefing for media and analysts held recently in South Beach, FL, Equitrac executives outlined how the Plantation, FL-based private equity company (it also has a research and support center in Waterloo, Ontario) has grown and what it’s doing to ensure success. “We’ve made an unbelievable transformation and I’m proud of all of the hard work we’ve done in embracing and executing the vision,” said Mike Rich, chief executive officer of Equitrac. “This is the culmination of four years of heavy lifting to build a new organization and products.”

Greening the Office/Workgroup Environment

By Jon Reardon

The “green” wave is finally working its way into the daily conversation and consciousness of American business. Although this topic is complex, multi-faceted, and far too sophisticated to be covered adequately in a one time blog entry, I thought I might take this opportunity to focus on one tiny element of business sustainability: document capture and scanning.

Reducing the negative impact of a business on the environment has become an imperative strategic initiative for an ever increasing number of SMB and enterprise class organizations. The methods being used to achieve this goal range from reducing resource usage and implementing carbon offsets to recycling and engaging in many other green activities: this list goes on and on.

HP's New Strategy and Portfolio of Environmental Solutions

by Vince Ferraro

I wanted to post this entry today because I am excited that HP's Imaging and Printing Group is making some significant announcements around their portfolio of environmental printing solutions. HP today unveiled a series of products, tools, services and initiatives that help customers minimize their environmental impact when it comes to imaging and printing.

We believe these Eco Solutions are industry-leading and in many cases, represent significant improvements of our products and solutions on many environmental fronts. HP has always cared about green issues and the environment. In fact, most large companies want to look green - to cover themselves with a green flag. However, I believe HP has gone further than most because we can point to really tangible things we have implemented or are in the process of implementing.

Sharp Introduces A4 MFP Line, First Ever in Industry

From Bertl.

Sharp’s 2008 Dealer Meeting was an inspiring event that proved some manufacturers consist of more than just techies in imagesuits. With the information we heard at the Sharp show in Orlando, Fla., May 6-9, we learned that this particular manufacturer consists of creative thinkers who are constantly developing new ideas and pushing the envelope, such as an entire A4 MFP line … one of the most extensive in the digital imaging industry.

Ed McLaughlin, president, Sharp Imaging and Information Company of America, announced during the general session that Sharp was going to completely change the copier business by introducing an unprecedented lineup of powerful workgroup A4 devices.

Contain Costs with Managed Printing

One of of the most common, untracked costs associated with most organizations is the cost of printing and reproducing documents.

image In most offices, employees have the ability to print any quantity of documents they choose. When the printer or multi-function system runs out of toner or paper, they simply order more. Many organizations have multiple printers to order toner for. They have inkjets and laserjets. They have personal printers, workgroup printers, department multi-function systems and often will have production level equipment.

There often is no clear strategy on how to contain those supply costs.

But supply costs aren't the only costs associated with printing. The acquisition cost may be nominal, but the servicing of that piece of hardware can be very costly. It can be time consuming for an IT professional to manage the various problems that will inevitably arise with these devices. Problems as simple as a paper jam to as complex as replacement of roller, gears or other internal parts.

Ten Steps To Electronic Content Management

imageIf you want to improve your office efficiencies, especially in the area of managing content, you have likely consider implementing an electronic document or content management system.

Steve Kass, the president of ChannelMarketPartners and an AIIM member has put together a good checklist for getting started with an ECM Project.

Here is a summary of the steps he highlights:

  1. Proposing an ECM system

  2. Project charter

  3. System scope

  4. System requirements

  5. ROI analysis

  6. Statement of work

  7. Project plan

  8. RFP

  9. RFP evaluation

  10. Execution and control

Gramm-Leach-Bliley, Document Management and Compliance

The ScanGuru has an article about Gramm-Leach-Bliley and how it relates to Document Management  and Compliance. If you are looking to integrate an electronic document management solution into your organization, this is definitely a law that you must understand. It was put into place for the banking industry, but may have some implications in the way you do business.

Moving to greener pastures

by Susan Twombly

When it comes to energy efficiency, it's not only about cutting costs. It's about making smarter moves towards limiting the environmental impact of your business.

HP Paper DuplexingHP makes it easier to do with innovative and practical solutions that help you reduce energy consumption and costs. Read on to learn how you can expand energy efficiency across your company, from PCs, workstations and displays to notebooks, servers and printers.

Print responsibly

HP LaserJet printers and new HP Inkjet printers automatically reduce power consumption after a set period of inactivity. With HP Web Jetadmin, you can remotely schedule sleep/wake-up modes or automatically turn off devices on nights and weekends.

You can also set duplexing as a default via Web Jetadmin and HP Universal Print Driver to consume up to 25 percent less paper.

Most HP LaserJet products require no more than 1 watt of power in off mode. And, by using HP printers with Instant-On Technology (IOT), you can get up to 50 percent energy savings over traditional fusing technology. The savings enabled by IOT since 1993 is the equivalet of removing 1.1 million cars from the road for one year — more than 5.25 million tons of CO2.

For graphic arts, the HP Scitex printer and ink technology can deliver reduced energy consumption through UV-cured printing, versus dryers used in solvent-based printing.

HP Goes Outside the Box to Save Print Dominance

By Andrea Orr

Four times a year, Gartner and a host of other technology research firms issue updated surveys on the printing business—looking at total units shipped and breaking out market-share.

Because of HP's longstanding dominance in printing, these surveys can often read like a report on how far the number two and number three players are behind HP.

In its most current survey, for instance, Gartner shows that HP held the leading market-share in page printers, inkjet printers and inkjet MFPs (multifunction printers), the all-in-one machines that combine printing, copying, faxing and scanning functions, and are currently one of the growth engines of the printing business.