Case Studies

<p><a href="http://www.officeproductnews.net/files/Roanoke_Valley_Juvenile_Detention... target="_blank"><img title="Roanoke Valley Juvenile Detention Center" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="221" alt="Roanoke Valley Juvenile Detention Center" src="http://www.officeproductnews.net/files/image_3_94.png" width="170" align="left" border="0" /></a> This juvenile detention center implemented an integrated document management solution and was able to automate the creation, retrieval and access of every form, while meeting state documentation requirements. Instant access to information has improved relationships between the staff and detainees and allows the center to better respond to parental questions. With an ROI of only eight months, the center continues to realize a savings of 7,000 man-hours annually.</p> <p>Roanoke Valley Juvenile Detention Center (RVJDC) is an 81- bed, secure, detention facility serving five localities in Virginia’s Roanoke Valley. The center provides care, education and counseling services for juveniles who are awaiting final disposition in court or who are sentenced to the center as an alternative to a juvenile correctional center.</p>

<p><a href="http://www.officeproductnews.net/files/content_management_solution.pdf" target="_blank"><img title="Standardizing Explorer Folder Tree File Management into a Document Management Solution" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="215" alt="Standardizing Explorer Folder Tree File Management into a Document Management Solution" src="http://www.officeproductnews.net/files/image_3_92.png" width="170" align="left" border="0" /></a> Introduction <br />The concept of standardization is one of the most important and fundamental concepts in document management. The term literally means “consistency”.</p> <p>Software driven processes that govern a structured standard in which business files are stored, equips all knowledge workers with the tools to locate records that have been filed by past employees and can be beneficial to newer inexperienced staff. Sustained consistency governed by the document management software makes it possible to discover and retrieve files created and stored years ago or as recent as yesterday. Policy enforced standards enable an organization with the ability to share files and their content, quickly, leveraging the knowledge base of the company, producing better informed decision makers and maintaining the highest level of productivity required in this competitive economy.</p> <p>Even with the best of intentions, maintaining an organizations standardized filing system by permitting users to store files with Windows Explorer, is a records management problem that will worsen with the addition of each new file and each new folder, compounded by the number of current and past employees.</p>

<p><a href="http://www.officeproductnews.net/files/Radiology Associates.pdf" target="_blank"><img title="Radiology Associates of San Antonio" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="221" alt="Radiology Associates of San Antonio" src="http://www.officeproductnews.net/files/image_3_88.png" width="170" align="left" border="0" /></a> Since implementing DocuWare, Radiology Associates’ A/R department has improved productivity by 25-30%, increasing cash flow and impacting the bottom line. Today, patient questions and insurance payment issues can be resolved fast because needed information is instantly available. Best of all RA received a return on their investment in just over a year.</p> <p>Radiology Associates of San Antonio (RA) is a physician owned radiology practice that has been in business for over 40 years. The practice is comprised of 22 physicians and a staff of over 230 medical and business personnel who together provide radiology services to five area hospitals and eight outpatient imaging centers, performing procedures ranging from MRIs to x-rays of broken bones. The practice has one central business office that manages all the financial transactions and back-end business services for all 13 locations. The need for better, faster access to information during the billing process prompted the practice to take a closer look at electronic document management.</p>

Portage Township School District digitized 2.9 million pages of student records, bringing the district in compliance with state and local record regulations, simplifying re-enrollment work processes and providing the schools with more square footage to rededicate to student services.

Located 40 miles east of Chicago on the tip of Lake Michigan, Portage Township Schools (PTS) are dedicated to educating the over 8,000 students in grades K-12 that reside in their district. With eight elementary schools, two middle schools and one high school, the district employs 450 educators and a support staff of 850.