Xerox ConnectKey for SharePoint SharePoint Technical Brief

Solution Overview

Xerox® ConnectKey™ for SharePoint® is a middleware solution that enables end users to scan directly from a Xerox® Extensible Interface Platform® enabled Multifunction Printer (MFP) to network folders or to Microsoft® SharePoint. From an administration perspective, the goal of ConnectKey for SharePoint is to simplify and mitigate the IT burden associated with configuring and maintaining workflows. ConnectKey for SharePoint interrogates the existing network folder and SharePoint environment allowing for automated configuration of desired scan workflows. Simply select a target folder or library and ConnectKey for SharePoint will configure the required index fields with appropriate label and data types (string, pick list, etc). If users authenticate at the MFP, ConnectKey for SharePoint can check user permissions prior to filing the document in a SharePoint library or to a network folder. With respect to ongoing workflow maintenance, ConnectKey for SharePoint automates the entire process. If a SharePoint administrator adds an index field or adds/removes a value within a pick list, ConnectKey for SharePoint will automatically reflect these changes to existing workflows at the MFP.

In addition to the simplified workflow setup and automated mirroring of network folder and SharePoint environments, ConnectKey for SharePoint enables users to dynamically browse each environment. For some business processes, storing to static file locations might be appropriate. However, where more flexibility is required, ConnectKey for SharePoint can do more by allowing the end users to browse through SharePoint libraries and network folders at the MFP’s local user interface in order to put their files where they want them.

In addition to the simplified workflow setup and automated mirroring of network folder and SharePoint environments, ConnectKey for SharePoint enables users to dynamically browse each environment. For some business processes, storing to static file locations might be appropriate. However, where more flexibility is required, ConnectKey for SharePoint can do more by allowing the end users to browse through SharePoint libraries and network folders at the MFP’s local user interface in order to put their files where they want them.

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