Keeping Information Secure in your Office

In the age that we live in, data security should be at the top of business owners’ minds. We can no longer simply lock the filing cabinet with a key and assume our files are safe. The fact that we live our lives in a digital world is enough for us to be very careful in terms of how we store and access our important information.

The information that we store is also not always necessarily ours. Business owners will store their client and customer information as well. This information needs extra security and care because clients trust that their information is safe with the companies they do business with.

How can a business ensure complete data security in their office? There are a few tips companies can follow that will help keep information safe from identity and data thieves.

  1. Invest in a Document Management System- Document management systems make it easy for your business to store files electronically in a very secure way. It also only grants access to certain people to ensure information is kept under a tight lock and key.
  2. Limit Access to Certain Data- By limiting certain information to certain departments, you are limiting the amount of eyes that are scanning your documents and files. Make sure only senior level positions have access to the most sensitive information.
  3. Change Passwords when Employees Leave- When employee turnover occurs, it’s important to change the passwords to your data files, especially if that employee had access to those files. This is just a precautionary measure to make sure files are safe.
  4. Be Careful when Accessing Files- When accessing important information, it’s imperative that you are careful who sees your files. When files are pulled up and you are ready to save them again, make sure to index and store them properly so that they are secure.

Data security is a responsibility business owners have in order to keep their clients’ data safe. Make sure you are taking the right steps to ensure the data in your office is secure.

Contact us today for more information!