Whitepapers

Security Capabilities Protect your business-critical information with Xerox.

<p><a href="http://www.officeproductnews.net/files/cert_PSG_Security_Capabilities.pdf" target="_blank"><img title="Security Capabilities Protect your business-critical information with Xerox." style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="170" alt="Security Capabilities Protect your business-critical information with Xerox." src="http://www.officeproductnews.net/files/image_3_68.png" width="252" align="left" border="0" /></a> Protecting sensitive, proprietary, or classified information is more critical than ever. As more information is being created, distributed, and archived digitally, the risk that this data could be intercepted or corrupted increases.</p> <p>Without the proper protection, hackers, disgruntled employees, or even spies can gain access to you or your customers’ sensitive business information and make it public record with the click of a mouse.</p> <p>And as if matters weren’t complicated enough, many industries must now comply with government and state regulations, not to mention satisfy a customer base with deep privacy concerns.</p> <p>Thankfully, Xerox has the security capabilities to help. For the last 20 years, Xerox has been a leader in providing secure document solutions to a variety of industries across the globe. In fact, every Xerox product and service we offer was designed with security in mind and to seamlessly integrate into existing security frameworks—giving you and your customers more protection and peace of mind.</p>

Creating secure document management processes and protecting document confidentiality.

Creating secure document management processes and protecting document confidentiality. Protecting sensitive, proprietary or classified information has always been challenging. Nevertheless, before the advent of today’s digitally networked offices and increasingly sophisticated threats, maintaining airtight security of confidential documents often meant simply putting those documents away and locking the door behind you at the end of the workday.

In this uneasy, post-9/11 environment, however, managers in government as well as healthcare, financial services, pharmaceuticals and other segments of corporate America are more aware than ever before of the need for deploying more sophisticated document security processes and technologies to ensure confidentiality.

Ascent Capture: A Single Solution for Information Capture

Ascent: CaptureKofax is focused on the first and most vital step in information management: consistently capturing the various types of data that exist throughout your organization, in the highest quality possible, and indexing it all so you can easily find it again. Whether your information is on paper or in electronic files, whether it is parked at a central office or scattered on desktops and remote offices throughout the world, Kofax an help you capture it all quickly and accurately.

Ascent Capture accelerates business processes by collecting paper documents, forms and e-documents, transforming them into accurate, retrievable information, and delivering it all into your business applications and databases. It offers unmatched compatibility with scanners and other capture devices, plus content and document management systems, workflow applications and databases. No matter what hardware or enterprise applications you choose now or in the future, you can count on Ascent Capture to ensure consistent capture, indexing and validation of your important information.

Color and Black-and-White Printing: What’s the Difference?

<p><a href="http://www.officeproductnews.net/files/color_or_black_white.pdf" target="_blank"><img title="color and black and white printing" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="215" alt="color and black and white printing" src="http://www.officeproductnews.net/files/image_3_25.png" width="170" align="left" border="0" /></a> What’s the difference between color and black-and-white printing? It may seem like a simple question on the surface. But when it comes to everyday office printing, there are more differences between the two than you may realize—in cost, technology, functionality and other factors—and more similarities, too. If you’re thinking about incorporating more color into your office printing environment, you need to understand all these differences and similarities in order to make effective (not to mention cost-effective) choices.</p> <p>“To put color print pricing in context, in 1994 a typical departmental-sized black-and-white laser printer would cost you around $5000 with a per-page price of about 8 or 9 cents. For less than that cost today, you can have a high-quality color printer. The idea that color is too expensive for in-house, everyday use is as antiquated as that 1994 black-and-white laser printer.” </p> <p><em>–Don Jones, The Definitive Guide to Office Color Printing</em></p>

Document Management Return on Investment Analysis

<p><a href="http://www.officeproductnews.net/files/dm_roi.pdf" target="_blank"><img title="Document Management Return on Investment Analysis" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="225" alt="Document Management Return on Investment Analysis" src="http://www.officeproductnews.net/files/image_3_22.png" width="170" align="left" border="0" /></a> In today’s business world the ROI of any project is important as competition increases, it is imperative that a company make sure investments generate a large enough return. Increasing business efficiency is the most compelling reason for investing money in any project. Obviously technology has helped many businesses over the last 10-15 years become more efficient. Just replacing typewriters with word processors and calculators with spreadsheets initiated a huge increase in productivity per employee. Taking the next step is more challenging than simply replacing one tool for another as these programs were basically point solutions. It was predicted as early as 1975 that the “paperless office had arrived”. Obviously progress has been made toward this goal, but the amount of paperwork necessary to run a business (particularly a regulated one such as financial services and medical clinics) has increased a great deal since 1975. Just to maintain the status quo requires businesses to move to the next level in office productivity and implement a complete document management solution.</p>

RightFax® Integrations with Hewlett-Packard Solutions

<p><a href="http://www.officeproductnews.net/files/Captaris-RightFax.pdf" target="_blank"><img title="RightFax Integrations with Hewlett-Packard Solutions" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="218" alt="RightFax Integrations with Hewlett-Packard Solutions" src="http://www.officeproductnews.net/files/image_3_18.png" width="170" align="left" border="0" /></a> Captaris® is a Hewlett-Packard (HP) Business Partner and since 1998 has joined with HP to improve organizational efficiency by getting the right documents into the hands of the right people, faster, more productively and more costeffectively than before. </p> <p>Captaris RightFax integrates with HP MFPs to consolidate all faxing services on the network, giving users convenient access to faxing capabilities on the same devices used daily for printing, scanning and copying, plus giving the company better control over document flow and security. With RightFax users gain both easy walk-up access and a central point of control for electronic or hard copy faxing. This enables them to streamline document flow processes and save time and money on administrative tasks. </p> <p>Tested and integrated with HP MFPs, including HP Digital Senders, RightFax is the ideal solution for organizations that want to further utilize their HP infrastructure for all their document development, duplication and distribution needs.</p>

Charging Back: Making Color Pay For Itself

<p><a href="http://www.officeproductnews.net/files/charging_back.pdf" target="_blank"><img title="Charging Back: Making Color Pay For Itself" style="border-right: 0px; border-top: 0px; display: inline; margin: 0px 10px 0px 0px; border-left: 0px; border-bottom: 0px" height="217" alt="Charging Back: Making Color Pay For Itself" src="http://www.officeproductnews.net/files/image_3_17.png" width="170" align="left" border="0" /></a> One way to control your costs for color printing is to charge them back to those who are doing the printing. Charging back these costs can help reduce operational costs in two ways.</p> <p>1. Internal users who are billed for all or some of their color printing are likely to be more aware of, and more mindful about, how much they print—and, as a result, more judicious in their use of printing resources. This can result in less usage.</p> <p>2. By billing external users, organizations can eliminate, or at least significantly reduce, the color printing and copying costs that they normally absorb on behalf of their clients or patrons.</p> <p>Opportunities to charge back color printing In addition to charging back color printing costs to internal and external users, organizations can charge back by group or individual. Opportunities <br />for charging back might include:</p> <ul> <li>departments within a larger organization </li> <li>offices in remote locations </li> <li>clients of professional firms </li> <li>individual users of institutional resources </li> </ul>

10 Ways HP MFPs Save You Time and Money and Help Protect Your Information

10 Ways HP MFPs Save You Time and Money 1. Spend less time managing devices IT departments spend 15% of their time on printer related issues.1 Consolidation results in fewer hardcopy devices to manage and a smaller inventory of supplies and spare parts to maintain. Plus, network integration makes MFPs easier and less expensive to support than their standalone counterparts.

2. Reduce time spent walking from device to device by combining printing, copying, faxing, scanning and digital sending (scan to email, folder, etc.) in a single device, MFPs give information workers network access to all the capabilities they need to effectively and efficiently handle digital and paper documents.

3. Experience fewer network bottlenecks Where some competitive devices force you to accept performance/print-quality tradeoffs, HP LaserJet and Color LaserJet MFPs feature advanced processing and imaging technology, ensuring you of consistently high-quality output at full engine speeds…

MegaTrack 3.2 Whitepaper

megatrack whitepaperAs the business environment becomes more competitive and profit margins become slimmer, the need for companies to become more efficient and cost-effective has never been more important.

While some business expenses are easy to calculate and control, others can be just as elusive. For instance, the often overlooked cost associated with printing.

It’s important to realize that the cost of printing goes beyond paper, ink and toner consumption. Other contributing factors to this necessary expense include the type of printer being used, wear and tear on the unit, maintenance costs and depreciation. All of which must be considered and added to the cost of each page printed.

Once accurate information has been gathered, end-user waste can be identified and eliminated. In addition, costs can be further defrayed by billing the appropriate department or client for each printed page.

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