Digital Technology
Multifunction products (MFPs) converge print/copy/scan/fax functionality into a single networked device. Blurring the once rigid lines between printers and copiers, MFPs create the opportunity for unified management of the printing and imaging environment. What’s more, like a virtual Swiss Army knife MFPs provide access to a handy assortment of advanced document distribution and management capabilities that can be deployed to increase productivity and reduce costs.

MFPs let you capture, share and store documents digitally, which can lead to significant document handling savings and help you comply with the new regulatory requirements created by legislation such as the Sarbanes-Oxley Act.

• A company spends an average of $8,200 per person per year on file management activities (searching, verification, organization, back-up, security).5

• An average filing cabinet takes up approximately 11.25 square feet of office space. In 2003, office space in New York City went for $38.50 per square foot, making the real estate costs associated with a single cabinet $411.53.6

• To effectively comply with the Sarbanes-Oxley Act organizations must control the way they process, distribute, retain and access key financial information and supporting information in day-to-day operations. MFPs optimize the processing of sensitive financial information, the storage and archiving of financial
information and related content (including supporting documents and internal and external communications), the access and retrieval of archived information, and the disposition of information in accordance with sound records management practices.