Practical Considerations For Imaging and Printing Security
The IT security climate has changed. While in the past the challenge has been to convince customers of the need for security, the current need is to show how a product’s security capabilities complement a customer’s existing security environment.
Security measures have evolved through the years, from firewalls that kept intruders out, to sophisticated virus throttling systems that detect viruses before they take hold and prevent them from spreading. Attacks now often originate from inside the network, for example: employees take advantage of access, wireless networks are improperly secured, and unaware users introduce viruses or worms to the secure network.
As attacks increase in sophistication, hardening the internal network’s security—from clients and servers to the imaging and printing infrastructure—becomes critical. Further, regulatory requirements, including Sarbanes-Oxley and the Health Insurance Portability Protection Act, are mandating protection accountability.
The Power of Visual Communication
Is a picture really worth a thousand words? In this age of multimedia and mass communication, it often seems so. Recent research supports the idea that visual communication can be more powerful than verbal communication, suggesting in many instances that people learn and retain information that is presented to them visually much better than that which is only provided verbally. These are welcome findings to anyone whose work involves using visual presentations to persuade or instruct others. Even more welcome is the news that today, presenters have more resources than ever available to them for creating and displaying the most visually rich programs possible.
Communicating Effectively In The Visual Age
Visual communication is everywhere today, from electronic media like Web pages and television screens to environmental contexts such as road signs and retail displays. As the National Education Association has pointed out, ”Western civilization has become more dependent than ever on visual culture, visual artifacts, and visual communication as a mode of discourse and a means of developing a social and cultural identity.” 1 That’s an interesting observation, but what’s even more intriguing is that there is evidence to suggest that people not only communicate visually more than ever, they also communicate better when they communicate visually. This is an important revelation to those who create presentations for work or education and who want to make those presentations as compelling and effective as possible. This paper is designed to help presenters make the most of this information by describing the evidence for the power of visual communication, identifying the key components of effective visual presentations and discussing the technologies that make it possible to use these components to craft more successful presentations.
MIPA PIN MegaTrack® In Printer Agent with Pin Code Access
Fast, flexible and easy to use, HP LaserJet MFP devices have revolutionized the way that businesses of all sizes communicate.
Still, the very versatility of these machines presents businesses with a number of challenges.
• How do you keep unauthorized personnel from using these devices?
• How do you prevent misuse and waste?
• How do you allocate printer costs?
• How do you safeguard proprietary and confidential documents?
• How do you track usage and forecast expenses?
The MegaTrack In Printer Agent (MIPA) with PIN-code access helps you address all these issues with a single “in printer” solution.
Track and Monitor Printer and MFP Activity
The MIPA half of this solution gives organizations the ability to record and monitor printer and MFP activity directly at the
device, providing a precise accounting of printing functions. Because this “in printer” solution is not reliant on SNMP traps or
MIB polling, MIPA offers improved accuracy and reliability over other tracking and data collection systems. When installed into MFP devices, it can also be used to track copying, faxing and scan-to-email functions. Each time the printer or MFP is used, MIPA collects important data about the job, including:
• User I.D.
• Pages Processed and Number of Copies
• Paper Size/ Media Type
• Copy, fax and e-mail function usage
• Duplexing Information
• Color / Monochrome pages
Advanced Device Technology Powerful, Built-In Multifunction Performance
Comprehensive Document Management Solutions
Employees in virtually every organization print, copy, scan, and fax documents every day. As a result, Lanier digital devices can maximize productivity and minimize operating costs. Document and device management workflow, however, varies significantly for each organization. As business applications evolve, organizations may require advanced device technologies to meet emerging document management challenges.
Lanier digital multifunction products (MFPs) offer a wide range of features to streamline document and device management workflow in workgroups, departments, and high-volume production environments. Many Lanier MFPs offer built-in capabilities that enhance scan, fax, print, security, and device management functionality to help users and IT managers produce, distribute, and protect documents more efficiently.
Maximize Workflow Efficiency
Lanier MFPs offer exceptional manageability and security for a wide range of applications. Lanier MFPs enable organizations to improve productivity and reduce costs by:
• Leveraging best-in-class hardware and software
• Reducing the administration burden on IT personnel
• Minimizing network traffic
• Distributing electronic documents quickly and cost-effectively
• Minimizing the risk of misplaced documents
• Eliminating unauthorized device usage
• Monitoring devices remotely
MegaTrack® Monitor and Manage Your Printing Costs
Every month, companies pour a substantial amount of money into consumables like paper and toner. Their printers endure hundreds of hours of wear and tear, resulting in high maintenance and replacement costs. Yet these same companies have no way of knowing or measuring how their printers are being used, who is using them or even how this print activity is a!ecting their bottom line.
MegaTrack was designed to help companies take control of their printing resources. It is a critical tool for any company looking to reduce consumable expenses and total cost of ownership while increasing accountability. It can help companies forecast device replacement needs and consumable purchases, and maximize their return on investment when planning future printer installations.
Optimize Your Printing Resources
As its name implies, MegaTrack can be used to track numerous aspects of your company’s printer usage. MegaTrack monitors printer activity on local and remote print-servers to provide you with comprehensive, real-time data. This printer usage data can be sorted by department, cost-center, project – even by individual employees or individual printers. And that’s just the beginning. MegaTrack o!ers advanced page cost management tools to track media expenses, printer depreciation, and more. This data can then be used to target waste, allocate printer usage and optimize your company’s printer investment.
IQ MFP...The Electronic Filing Solution That Makes You More Efficient And More Profitable.
Independent studies by major auditing firms indicate that most businesses lose one out of every twenty documents they create or receive. The costs associated with lost or simply misfiled documents mount quickly.
In partnership with HP, Informa Software delivers a solution that eliminates the time wasted looking for documents and the cost of making unnecessary copies.
Simply scan from the front panel of an HP mfp and file your document with a few keywords. Unlike copier-based mfps, IQmfp allows the input of index keywords from your desktop. All document types and search fields are custom-definable. IQmfp will also capture documents from MS Office applications or any Windows file type through the native Windows “Send to” feature with a few keystrokes.
Security at the document type, user and group levels insure that only authorized users gain access to documents.
Using an intuitive browser-based search, IQmfp can find documents by keywords or data ranges. Documents are displayed in the industry-standard Adobe® PDF Reader, allowing you to save, print, e-mail or even fax as necessary. IQmfp saves you money by dramatically reducing labor and other operational costs. Fewer trips to the filing cabinet and copier mean more employee productivity. Finding information quicker means being more responsive to customers, which translates directly into a competitive advantage.
HP LaserJet 4345mfp Series for Distributed Capture
While many organizations have invested heavily in enterprise content management (ECM) solutions, many have difficulty in bringing the benefits of those investments down to the individual workgroup level. Many small departments and distributed workgroups are still plagued by manual paper handling and routing processes that create huge inefficiencies and potentially costly errors. Moreover, few workgroups have an easy way to get their business documents into the content management system or into a business process quickly enough to improve their operational efficiency.
To address the document capture and processing needs of workgroups and distributed environments, HP provides the HP LaserJet 4345mfp series. These multi-function products (MFPs) are available with two software options (Digital Sending Software 4.0 and HP AutoStore) that allow workgroups to easily capture documents, extract relevant data, index the documents, and distribute them to multiple destinations (including fax, e-mail, shared network folders, directories, and content management systems). In addition, the HP LaserJet 4345mfp series provides workgroups with all the benefits of an MFP, including printing, copying, scanning, faxing, and digital sending capabilities – all from a single device.
Integrating Color Into Your Printing Strategy
As color printing becomes increasingly accessible and affordable, more organizations than ever are making it a standard part of the office printing environment. To get the most value from an investment in color printing, it’s critical to incorporate color into the environment in a planned, informed way. That means making decisions about how to invest in, deploy and use color printing that are based on solid information about what documents need to be printed in color and which users will be involved—just as you would for other printers and devices in the environment. Integrating color printing into an overall printing strategy in this way makes it possible to “manage the device to manage the cost” and thereby maximize the return on an investment in color printing.
The value of color Successfully incorporating color into your printing strategy begins with recognizing the strategic value that color brings to organizational communications. As Don Jones points out in The Definitive Guide to Color Office Printing, “Color communications can improve comprehension by 75 percent over black-and-white communications. Readership of color documents can be 40 percent higher. Training materials can accelerate learning from a rate of 55 percent to a rate of 75 percent.”* This impact creates strategic value through its potential to positively affect revenue and productivity.
Revenue impact
For example, in the financial-services industry, advisors who counsel individuals on their financial future must often present complex information about investment options in the form of charts and graphs that may be inherently difficult to understand due to the amount and type of data contained in them. Color can help customers understand this information better by drawing attention to key figures and conclusions, making it easier for them to get the information they need to make appropriate investment choices. This in turn creates the potential for positive revenue impact for the financial-services provider that is presenting various investment options to the customer.
The Benefits of HP “Instant On” Technology
Abstract
HP offers “Instant on” technology in most LaserJet printers. This document presents information on the benefits of this technology that is based on data from a survey of 1,305 office workers, testing conducted by QualityLogic that quantifies the benefits of “Instant on” enabled printers, and our review of the technology and its applicability. Also taken into account is testing conducted by HP regarding the power consumption of monochrome and color printers from a variety of manufacturers, as well as other relevant InfoTrends research.
Executive Summary
When purchasing monochrome or color printers, most buyers base their decision on two primary factors: speed—or the number of pages per minute (PPM) a device is rated for—and price. They balance these two factors to meet a specific set of needs. Rarely do buyers consider printer productivity on a per-job basis (i.e. for an average print job, how long does it take for the first page to print, and how long does it take for the entire job to print). As this research will show, the actual printer productivity can be a more telling measure of the cost-effectiveness of a printer than its rated PPM.
When office workers print a job, they usually send it to a device that is in sleep mode. The printer has to “wake up” before printing the job. The result, in many cases, is that it takes longer to complete the print job than one would expect based on the rated speed of the device.
Introducing the HP Color LaserJet 4730mfp
Access to color imaging and printing resources is becoming increasingly mission critical. According to a recent survey by InfoTrends/CAP Ventures, 78% of the IT and facilities managers, CEOs, business owners, and other technology decision makers who responded consider color printing at least “moderately important” to their organizations. Nearly half, — 46% — said color printing is “very important” or even “critical,” and 90% plan to buy color devices in the future. While the future of color in the office appears bright, research found that only half of the workers within these organizations currently have access to color devices, and that lingering fears about increased costs from these devices have prevented them from becoming ubiquitous.
Thanks to innovative HP technology, organizations can worry a lot less about the impact that color access will have on document output costs. The new HP Color LaserJet 4730mfp is affordable enough to let you deploy the full gamut of imaging and printing capabilities — including industry-leading color — closer to end-users for the same or less money than competing solutions, plus it offers the same supplies costs for black-and-white printing and copying as most leading workgroup laser printers and helps you control access to color to ensure output costs don’t get out of hand.
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