Printers

Do Inkjet Cartridges Really Need Replaced?

Everyone has had that home printer that seems to miraculously run out of ink every other month even though you rarely use it. While this doesn't apply quite as fittingly to large scale office printers, smaller or home printers are affected by this continually. It can be difficult to tell how much ink you actually have left in the cartridges and how much you need to finish a printing job. It may seem like you just replaced the cartridge and somehow you are getting warnings flashing when you print something that cartridge ink is low.

It can also be incredibly frustrating to run out of ink half way through a print job and have to rush to cancel the rest so you don't get thirty off color copies. So what do you do? Is it best to replace the cartridge when prompted and not know how many more prints you would have gotten from that cartridge? On the other hand, do you keep using the old cartridge until you get streaky prints and end up having to reprint the document?

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Printer Specs: What You Need to Know

If you are in the market for a printer, you know that there are so many options out there. There are various sizes, speeds, resolutions, shapes, colors… (list continues forever). With all of these options, what do you need to focus on to make sure you get the right printer for you? All you need is a machine that will spit out the documents on your computer and make them look pretty good. Well here are three important features to consider when concerning the quality of the documents you need to produce.

Monthly Duty Cycle: This number indicates how durable the printer is and how much print volume it can handle in a given month. A lower volume printer like the one you use in your home probably won't even have a monthly duty cycle number so if your print volume is very low, then don't even worry about it. Otherwise, when looking at the numbers, know that the monthly duty cycle number is often about 6-8 times what you should realistically expect the printer to be capable of printing in a month.

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Interesting Advancements in Printing Technology

Since the dawn of the printer, there have been continual advancements in technology that continue to make our lives easier, faster and more reliable. These advancements have taken shape in both hardware, software and through other avenues like machine memory and security. Well some of the newest print technology is here.

Solidoodle has just introduced the world's first 3-d printer that costs under $500. While this may not apply to your office or replace your document printer by any means, it is still an interesting advancement that shows what we are capable of.

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Print From Your Smart Phone

With the continuous advancement in print technology, phones and electronic capabilities in general, we are now able to do a lot more on the go. We used to only have internet at the office, now all we have to do is reach into our pockets to check email, or send reports. Printer drivers used to be a nightmare of options and settings. Now, drivers have standards and are generally pretty easy to install and use.

Overall, technology is becoming more advanced while becoming easier to use. This trend is also helping technologies merge to allow for new possibilities. One relatively new development is the ability to print from iPads and iPhones, and other smartphones soon to follow. The feature is called Air Print and is only supported on select printers and brands. While more and more models and brands are becoming compatible, there is an alternative method as well.

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Save Money in Your Business Operations

All businesses are seeking to cut unnecessary spending to improve their bottom line. With everyone out there looking to cut costs, there are many different areas of your business where expenditures can be reduced. One less common method is to reduce the businesses spend on printing costs. Here are a few ways to reduce your costs in the printing department.

Eliminate Unnecessary Printing

While this sounds a bit obvious, it’s surprising the amount of unnecessary printing that goes on. Before any print job, stop for a moment and ask yourself, “Do I need this printed out or can I view it on a screen just as effectively?” If there is a meeting, instead of printing one document package per person, have small groups share documents and encourage collaboration.

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What Should I Do, Lease or Buy?

When a company looks at their printing methods and is considering acquiring new printing, copying and scanning equipment, it can be confusing whether purchasing or leasing new equipment is the right choice for the business. In truth, the answer is that the best method depends on the goals of the organization, its resources and the intended use of the office equipment.

Here are a few of the main advantages and disadvantages of leasing office equipment to help businesses decide what acquisition method is best for them.

Advantages

The most significant advantage of leasing is that there is not a significant capital investment up front to purchase the machine. Paying on monthly terms will reduce upfront costs and could make the acquisition more manageable for a smaller company with less considerable resources.

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Office Equipment: To Lease or To Buy

<p>Once a business has determined its printing and copying needs, the owner then needs to go about obtaining the <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 10px 10px 0px; padding-left: 0px; padding-right: 0px; display: inline; float: left; border-top: 0px; border-right: 0px; padding-top: 0px" title="iStock_000001325953Small" border="0" alt="iStock_000001325953Small" align="left" src="http://www.officeproductnews.net/files/iStock_000001325953Small_1.jpg" width="152" height="182" />proper machinery for their document needs. For some offices, purchasing the equipment outright might be the best choice while for others, considering lease options may better suit the business. Here are the main advantages to both purchasing and leasing:</p> <p>Leasing</p> <p>The main advantage of leasing is a smaller upfront investment. A company may have to pay a deposit but won’t be paying the full cost of the machine right away. Another advantage is that a business may be able to afford a nicer machine with more features than if the equipment was purchased outright. This allows a business to spread the cost of a more expensive machine out to create a more manageable payment structure. Additionally, many times when leasing, the printer lease will include technical support to for any required repairs or quick fixes.</p>

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Printing Strategist Andrew Gordon to Discuss Value of Print Industry Data at Graph Expo 2011

<p>August 23, 2011 - Boston, Massachusetts - How can industry data help printers successfully handle the top challenges facing the printing industry? In a Graph Expo 2011 session titled, “How Printers Can Use Data to Adapt and Grow,” print strategist Andrew Gordon will discuss the value of industry research in making savvy printing business decisions.</p> <p>Gordon, vice president of sales, marketing and business development at online printer 48HourPrint.com, will be joined by Charles Corr, chief strategy officer at Mimeo. Graph Expo 2011, the nation’s largest graphic communications expo, will be held September 11-14 in Chicago at McCormick Place South. Gordon and Corr’s presentation will take place on Sunday, September 11 at 11:00 a.m. at Booth 3457.</p> <p>“It’s critical to use market research and business intelligence to drive decision-making,” said Gordon. “At 48HourPrint.com we continue to refine our data requirements to ensure we are monitoring the right data and using that data to ensure that we react quickly and appropriately.”</p>

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Cut the Cost of Office Printing

<p>Printing is one of the few processes that is universally practiced by offices all around the world. The amount of printed materials produced by offices is continuing to rise, and with this comes increased cost to those purchasing supplies. There is a great need for new methods of decreasing printing in office environments, as printing continues to rise on an annual basis. <img style="background-image: none; border-bottom: 0px; border-left: 0px; margin: 10px 0px 10px 10px; padding-left: 0px; padding-right: 0px; display: inline; float: right; border-top: 0px; border-right: 0px; padding-top: 0px" title="DP-500S-12" border="0" alt="DP-500S-12" align="right" src="http://www.officeproductnews.net/files/DP-500S-12.jpg" width="129" height="98" /></p> <p>We have compiled some of the simplest fixes to decrease the amount of printing that takes place<a name="_GoBack"></a> in your office:</p> <p>· Send Documents Digitally – Email is a tool that is utilized in many ways within an office setting. By digitally distributing documents to clients and employees instead of on printed materials, you can save a lot of time and money. </p> <p>· Don’t Print Email – It can be tempting to print materials delivered via email, and in some cases it is unavoidable. The important factor here is to determine what is necessary to print and what isn’t. This will eliminate a large amount of unnecessary printing within your organization. </p>

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Metrofuser Issues Hot Swap/Removal Fuser Warning

<blockquote> <p align="left"></p> </blockquote> <p>In an effort to reduce preventable failures and warranties, laser printer parts manufacturer Metrofuser (<a href="http://www.metrofuser.com">www.metrofuser.com</a>) has announced a warning for business users of laser printers. Removing certain parts when the printer is turned on can harm the device irrevocably. The company’s research reveals as much as 10% of failures can be traced back to improper handling of these devices. </p> <p>Metrofuser has issued the warning for all makes and models of Laser Printers and MFPs. A Company spokesperson said this is not an engineering or design problem but more of a failure to follow best practices. A significant portion of the failures are occurring when end users are clearing paper jams and/or investigating service errors while the device is turned on. </p> <p>This problem is so widespread it ranges from devices with older hot roller technology all the way up to the latest instant-on technology. Fault shows up as error codes referencing damage to the fuser, power supply or other electrical components. </p>

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