Calculating the cost of “business as usual”
Most organizations grapple with end-of-lease decisions once every three to five years. Although many key business drivers will have changed in the intervening years, it is common for organizations to follow the same replacement procurement process from contract to contract. Doing so may escalate costs and prevent maximum return on investment (ROI) in these areas:
• Utilization
• Functionality
•Access
• Procurement options

Traditional copier replacement process

Understanding utilization

Copier manufacturers may introduce devices that offer more power and more features at or below previous costs from year to year. This strategy creates a powerful incentive for organizations to replace older
devices with technology that is similar, yet newer and somewhat enhanced. As a result, organizations may acquire ever-increasing amounts of power without really understanding the true cost associated with their technology decisions.