In this age of increasing demands and tight budgets, school districts everywhere are constantly looking for ways to control operational expenses so they can redirect funds into the education processes. The Metropolitan School District (MSD) of Wayne Township in Indianapolis, Ind., is no exception, and that is why it is an early adopter
of technologies that will help control costs and redirect savings.

In 2005, Cannon IV, Inc., an HP Public Sector Elite partner, began working with MSD of Wayne Township to develop a new imaging and printing strategy. Wayne Township wanted to take a multi-phased approach to optimizing its imaging and printing environment across the school district. Their first objective was to better manage the existing fleet of output devices to reduce costs and optimize the imaging and printing infrastructure and workflows. This was accomplished with a district-wide managed print services agreement on the existing fleet of devices—over 1,600 printers at 24 locations. The next phase would address the needs of individual schools within
the school district.

The first school targeted for infrastructure and workflow optimization was the Chapel Hill 7th and 8th Grade Center. Teachers in this school had individual inkjet printers in their classrooms. They would use these devices to print master copies, which they would take to the copy room. There, they would wait in line for a copier to make class handouts. Surely there was a less costly, more efficient way? There was. Working with Cannon IV, the district centralized and consolidated its print infrastructure, standardizing on HP printers and multifunction printers (MFPs). As a result, MSD of Wayne Township streamlined workflows, cut waste, and reduced the cost per page by four cents, placing hundreds of thousands of dollars in savings back where it belongs: educating children.