In the office, it seems we are always in a hurry. For this reason, very rarely does anyone take the time to fix a printer. Instead, they are forced to find a different device so they can complete their task in a time-efficient manner.

Furthermore, IT departments rarely have the time or resources to fix mechanical issues in office devices. But still, they are forced to take control of the issue and organize some sort of fix, whether it is an easy paper jam or having to schedule a repair from a local company.

Luckily, there is a better way. Managed Print Services Programs continually monitor your printer fleet and deliver valuable productivity benefits to your business.

Proactive Service: Managed Print Service means there will be someone monitoring your printer fleet for you. If a printer is out of service, it can often be fixed before it becomes an issue for your business’ productivity.

Nowadays, everyone is looking for ways to cut down their carbon footprint. Unfortunately, it can be fairly expensive to “go green”. Having a green printing strategy can help you save money at the same time as saving the environment.

Office printing consumes a lot of paper and energy. Based on average usages, it is very easy for your office to contribute tens of thousands of pounds of greenhouse gases to the environment a year.

One simple and effective way to reduce your office’s carbon footprint is to set your printers and copiers to default with two sided printing. By turning two pages into one, you can reduce paper usage by 50%. This small step can save up to 60 trees annually and eliminate up to 14,000 lbs of greenhouse gases. It could also save your company money by using less paper!

Not long ago, cellular phones were simply used for phone calls. However, today we can e-mail, text, surf the internet, take pictures, and even watch movies on our cell phones. It is very clear that we expect a single device to do more than just one task. This should not be any different in the workplace.

With the digital revolution in full swing, people are getting more and more used to working with a myriad of devices, each designed to make our lives just that little bit more convenient. The traditional office probably includes printers, fax machines, copiers and scanners. These devices not only take up physical space, but they also consume financial resources. 

Just as our cell phones have integrated with other devices, a multifunction printer (MFP) can combine various document-related tasks into one easy-to-manage machine. With a MFP, your company can cut overhead costs and free up valuable space. Plus, you can help enable remote employees with easy online integration.

Documents are a vital part to any organization. Unfortunately, they can also cost a lot of money! The high cost of printing can take up nearly 3% of annual revenue.

However, there is good news. When the expense of document printing is managed properly it can be reduced by an average of 30%. On top of cutting costs, you can increase productivity simultaneously.

The strategy? Centralizing the purchase of printer supplies.

Many organizations purchase printing supplies by workgroup or department. When these supplies are mixed in with the purchasing of office supplies the expense can buried, making it very difficult to manage.

It is very easy for your IT team to become overwhelmed by end user issues and lose sight of your company’s core business initiatives. Many of these end user issues relate to office printing. Paper jams, offline systems and supply shortages consume IT professionals because rarely can they fix these issues remotely.

Luckily, there is a solution. Managed Print Services (MPS) can help your IT personnel focus on their tasks. Furthermore, MPS will make your entire printer fleet more efficient and cost effective by eliminating printer management from the tasks of your IT team and providing the following services:

· On Site Service: A certified technician will come to your office to take care of any service issues with your devices.

· Maintenance: Like all mechanical devices, printers require maintenance. With MPS, your devices will receive preventative maintenance to minimize printer downtime.

With easy access to scanning and email, it is very easy to believe that the fax machine is as good as gone. However, when choosing equipment for your office, keep in mind that many people do not have easy access to scanners. In fact, despite advancements in technology, the use of fax machines is actually on the rise.

There are a great number of people, especially clients that find it necessary to use a fax machine. Do not limit your client base by not offering a technology your clients need.

The use of color documents is continuing to rise in almost every industry. Therefore, you are probably looking for ways to reduce their color output costs. Fortunately, there are several smart ways that you can enjoy the benefits of color printing.

Tip 1: Avoid Ink Jet Printers

Color ink jet printers are often bundled with the purchase of a PC. Therefore, it is easy to accumulate them without actually purchasing them. Unfortunately, they are actually the most expensive color output devices to operate when running full-color documents longer than 1-2 pages.

Tip 2:  Eliminate Unnecessary Background Color

Documents with solid color backgrounds use a considerable amount of toner and take more time to process, slowing down the printing time. This can cause costs to skyrocket.

You can increase productivity and reduce costs by using bright colors on a white background. While a colorful background may look good on your computer screen, that same image will actually look more professional when printed with a white background.

Going green is definitely a hot button issue these days that everyone is talking about…even businesses. With an Electronic Document Management System (EDMS) you have the chance to create a secure database of digital documents that saves paper and money.

Not only will you enhance your budgets with the integration of an EDMS, but you will also experience a myriad of productivity benefits. Your employees will no longer have to rifle through multiple filing cabinets to find a single document. Plus, EDMS technology will help reduce your carbon footprint through reduced paper usage and productive remote employees.

Reduce Paper Consumption

If your business goes through 40 cases of copy paper in a year, you are helping to contribute about 5,690 pounds of greenhouse gases to the environment. Obviously, going completely paperless is not an option since you cannot control what comes in from external sources. However, with an EDMS, you can scan paper documents into your electronic storage systems and make faxes completely digital. Even printing can be reduced by storing files in a searchable index instead of having to print them for physical filing. You will be able to easily lower your costs and decrease your carbon footprint by reducing paper usage.

Did you know that documents can cost your business up to 3% of your annual revenue? And a large portion of this expense comes from office printing. However, when properly managed, you can reduce your printing expense by nearly 30% while simultaneously increasing productivity in your office.

The first step to decreasing costs is to centralize the purchase of printer supplies. Often times, print supplies are purchased by individuals or departments. Furthermore, print cartridge expenses become buried in supply budget lines, making print costs impossible to track.

The use of color documents is continuing to rise in almost every industry. Therefore, you are probably looking for ways to reduce their color output costs. Fortunately, there are several smart ways that you can enjoy the benefits of color printing.

Tip 1: Avoid Ink Jet Printers

Color ink jet printers are often bundled with the purchase of a PC. Therefore, it is easy to accumulate them without actually purchasing them. Unfortunately, they are actually the most expensive color output devices to operate when running full-color documents longer than 1-2 pages.

Tip 2:  Eliminate Unnecessary Background Color

Documents with solid color backgrounds use a considerable amount of toner and take more time to process, slowing down the printing time. This can cause costs to skyrocket.