By Corey Smith
Last year AIIM released the Records Management Report.
One of the questions that was asked was why people would consider implementing an electronic content (record) management system (often we simply call it document management). I find the results very interesting, but not surprising.
The two most important reasons that companies want to implement an electronic document management system are (1) efficiency and productivity and (2) compliance to legal regulations (FACTA, SOX, HIPPA, etc).
Sir Speedy Of Naperville Expands Digital Printing Capabilities With Canon’s New Color Digital Press
Burlington, N.J., June 30, 2008 – Canon Business Solutions, Inc., a subsidiary of Canon U.S.A. and leading provider of document imaging and office solutions, announced that Sir Speedy of Naperville, Illinois, has selected the Canon imagePRESS C7000VP digital color production press to make its short-run digital printing more efficient and provide the ability to tap new revenue opportunities through expanded services. The imagePRESS C7000VP will also enable Sir Speedy to expand its offerings within the area of variable data printing (VDP).
Installed at its new facility in Naperville, Sir Speedy looked to Canon’s imagePRESS C7000VP to help improve its existing short-run printing services. The fast speed, coupled with a robust engine and competitive price point, made it possible for Sir Speedy of Naperville to offer clients high quality output in short runs.
LAKE SUCCESS, N.Y., June 30, 2008 – Canon U.S.A., Inc. today announced that on July 1, 2008, it will file site plans with the Town of Huntington for a new headquarters facility that will serve as the corporate headquarters for Canon Americas, overseeing more than 10,000 employees in 23 affiliate companies across North, Central and South Americas. The new Canon Americas headquarters will be built on a 52-acre site in Melville, N.Y., and will attain at least a Silver LEED (Leadership in Energy and Environmental Design) status.
Billback Systems, the global leader in expense management systems, has hired legal technology marketing expert Nancy Duvall Wagner as their new vice president of global marketing. She brings more than 20 years of B2B marketing experience to the rapidly growing firm.
Prior to joining Billback, she spent considerable time working in the legal market–both as a practicing attorney in the state of Ohio and for companies that sell software and technology to firms.
“Nancy is the perfect person to lead our international marketing team during this critical growth period” said Billback CEO Andrew Moon. “We expect big things from her and know that her experience working with leading technology and professional service firms, her passionate work style, and her vision for our brand will serve her and the company well as we continue to make inroads into the competitive marketplace.”
Clearwater, Florida – iDatix, a leader in business process automation and enterprise document management solutions, was announced today as one of Tampa Bay’s Fast 50 companies. The Tampa Bay Business Journal’s Fast 50 is a list of the fastest growing privately held companies in Tampa Bay over a span of three years. Companies on the Fast 50 will be recognized at an awards luncheon held at A La Carte Event Pavilion on July 17, 2008.
The computers and files are packed and the trucks are on the way for Billback’s move across town.
Billback Systems, the global leader in expense management systems, has signed a long-term lease for a new office in North Sydney to provide for more space for the growing Australian team, which is the primary factor, according to Dave Alspach, Billback’s vice president of global operations.
“We’ve simply outgrown our existing facility in St. Leonards and wanted to be closer to our clients,” said Alspach. “The new facility will finally allow us to have all our various teams–R&D, support, installation, finance, and management–on the same floor. It’s a far better utilization of space and a much nicer look overall.”
Many of the Document Management and ECM System Implementations fail right out of the gate due to several factors. Most of them revolve around planning, and project definition and focus. Below are some key areas that are imperative to a project’s success:
A huge part of the planning for a DMS/ECM System is examining your organization’s network infrastructure and ensuring it is ready. Implementing a system with inadequate resources can provide wrong end user perceptions. Focus should be placed on the below items:
- PC Clients – the client PC’s should have appropriate horsepower to handle their specific tasks. Obviously, basic search clients will not require extensive resources such as memory or hard drive space, but a scanning or OCR station may.
- Network – It is time to get rid of those hubs your brother in-law gave you, and upgrade to 100MB, or in some cases (at the server), Gigabit technology.
- Server – adequate memory, processor and storage is a necessity.
- Backup- often an overlooked area, planning for system backup, now and in the years beyond is very important.
Océ Helps Spectrum Digital Services Expand Packaging Services and Increase Margins by 25 Percent
June 26, 2008 - Trumbull, CT- Océ announces that Spectrum Digital Services, LLC has strengthened its competitive position and increased margins by 25 percent with the Océ CS650 full color digital printer. Wisconsin-based Spectrum Digital Services is a pioneer in printed, recordable CDs and DVDs, and now the company can print sleeve packaging in-house, resulting in some of the fastest guaranteed turnaround times in the industry. Today Spectrum Digital Services is a one-stop source for marketing and ad agencies, medical facilities, religious groups and many others that need short runs of customized, sleeve-packaged disc media.
Allied Document Solutions & Services, formerly known as Allied Data Sales & Services, is proud to announce the release of its new corporate brand.
“Like many businesses, our business has evolved,” said Rob Richardson, President of ADS-S. “Over the past few years we have added new services and solutions to our portfolio. We wanted to make sure our clients understood the full spectrum of what we now offer.”
The New Jersey-based company started by providing printer and data center supplies to companies in the mid Atlantic area in 1994. Requests from clients prompted the company to begin providing printer service in 1999. The next logical step was also to provide printer and multifunction system hardware. Next the company launched a managed print services program where they provide printer service, supplies and technical support in a usage-based model for one low cost per page.
Recently, ADS-S became a Hewlett Packard Office Printing Solutions partner. The company is part of a select group of value-driven HP partners that integrate printers and multifunction systems with cost-saving management tools and productivity-enhancing workflow solutions.
Realizing that their current branding did not support the new value proposition, the company began a process to update the brand and website.
FOSTER CITY, CA -- June 26, 2008 -- EFI (NASDAQ: EFII), the world leader in customer-focused digital printing innovation, today announced that it has completed a strategic investment in Jettable, an inkjet technology company specializing in digital printing onto ceramic substrates. Based out of Netanya, Israel, Jettable’s product portfolio will add to the ever-expanding suite of inkjet solutions offered by EFI, including the VUTEk (superwide inkjet for the display graphics market), and Jetrion (digital inkjet for the labels and packaging market) products, as well as investments in Kornit (textiles market) and Raster Printers (which compliments VUTEk by specializing in the midrange wide format space.) Jettable, founded in 2003, offers a line of ceramic inks and unique ultra-fine ceramic pigments with distinct benefits that create a sustainable competitive advantage.
Print Audit Partners with Digital Gateway to offer an integration between Facilities Manager and e-automate
Calgary, Alberta - June 26, 2008 - Print Audit, The Print Management Company, announced today that it has partnered with Digital Gateway, whose flagship product e-automate, helps dealers drive their critical business processes.
The partnership between Print Audit and Digital Gateway is an important step in the development of an all-inclusive device reporting program. Facilities Manager is an easy-to-use software program designed to allow dealers to remotely collect meter reads, automate supply needs and report service information for managing fleets of copiers, printers, fax machines and multi-function devices. e-automate is the central tool which enables office equipment dealers to manage core functions of their business using one intuitive, integrated system.
Equitrac Announces Six Additional U.S. Law Firm Customers for Equitrac Professional 5 Print Tracking & Cost Recovery Solution
LEGALTECH WEST COAST 2008, Los Angeles, June 25, 2008 -- Equitrac Corporation, the leader in intelligent cost recovery and responsible print management solutions worldwide, today announced that six new customers have moved to its award-winning Equitrac Professional 5 print tracking and cost recovery solution for the legal and professional office environment.
Equitrac Professional 5 (EP5) provides law firms with a centralized system for matter-centric tracking of scanned, copied, faxed and printed documents and delivers document output security and convenience through built-in Follow-You® printing feature. EP5 also provides accounting and disbursement capture for efficient discovery and recovery of all client-billable expenses, while enabling environmentally responsible law firms seeking to dramatically reduce paper waste and meet sustainability goals to adopt WasteWise Program best practices in office paper management, as part of their commitment to the EBA/EPA Law Office Climate Challenge.
LOS ANGELES (June 25, 2008) - Océ Business Services will demonstrate eDiscovery solutions this week at the LegalTech West Coast conference as well as address topics covered at the show that will include paper and electronic records, computer forensics, and records management.
At this year's legal technology conference, which runs June 26-27 at the Los Angeles Convention Center, experts from the Océ Records, Compliance and Legal Solutions (RCLS) division will demonstrate the company's dataDeliverῶ ASP document review system, a web-based tool that provides collaborative review and production of scanned paper and electronic files. RCLS division executives also will be on hand in booth #217 to share insights, information and best practices that drive effective eDiscovery and records management practices. The LegalTech West Coast conference is a premiere event that updates legal professionals on key legal technologies, products, and services.
Document Imaging Developers Conference Focuses on Extending eCopy Software Platform to a Wide Range of Business Applications
Nashua, N.H., June 24, 2008 – Top software developers gathered to learn about the latest software tools and best practice techniques for adding document imaging to business applications.
The eCopy™ Developers Summit – called Acceleration 2008 – took place this week and brought together independent software vendors, systems integrators and office equipment dealers. It provided a “first look” of the product roadmap for the eCopy ShareScan® Software Development Kit (SDK), a toolset for developing application connectors and document services that integrate document scanning and distribution capabilities from multifunction printers (MFPs) and scanners with software applications.
FREMONT, Calif., June 24, 2008 – ABBYY USA, a leading provider of recognition, data capture and linguistic technologies, today announced that it will exhibit at the 29th annual National Educational Computing Conference (NECC). The conference brings together an array of people from the educational industry, including teachers, students, policy makers, chief technology officers and library media specialists, to view the most recent advances in the educational technology industry.
Location: San Antonio, Texas
Dates: June 29 – July 2, 2008
Booth: ABBYY USA Booth #6019
Venue: Henry B. Gonzalez Convention Center
TAMPA, FL – June 24, 2008 – AnyDoc Software, Inc., a leading provider of automated document and data capture and classification solutions, announced today that it was selected as a semi-finalist for the 2008 Tampa Small Business of the Year Award, presented by the Greater Tampa Chamber of Commerce.
Of the nearly 300 nominations, AnyDoc was named one of ten semi-finalists in the 51-250 employees category. Other award categories include 5-20 and 21-50 employees. As small businesses encompass half of the U.S. workforce, the Tampa Small Business of the Year Awards recognize the exemplary companies headquartered in Hillsborough County, Florida, which represent this important business segment.
FOSTER CITY, Calif.--(BUSINESS WIRE)--June 24, 2008--Electronics For Imaging, Inc. (EFI) (Nasdaq:EFII) announced today that on June 17, 2008, the Securities and Exchange Commission (SEC) notified EFI that it had terminated the informal inquiry into EFI's historical stock option practices commenced by the SEC on November 7, 2006 and that no enforcement action had been recommended.
FOSTER CITY, Calif.--(BUSINESS WIRE)--June 24, 2008--Electronics For Imaging, Inc. (EFI) (Nasdaq:EFII) announced today that it has reached a settlement, subject to court approval, of the class and derivative litigation relating to the Company's historic stock option granting practices. The agreement does not contain any admission of fault or wrongdoing on the part of EFI or the individual defendants.
The settlement is subject to notice to shareholders and to the approval by the Chancery Court of the State of Delaware. If approved, the settlement will resolve all litigation pending against the Company, as well as its former and current directors and officers, relating to EFI's historic stock option granting practices. There can be no assurance that the Court will approve the proposed settlement.
PLEASANTON, Calif., June 24, 2008 -- Commending its "excellent value," Buyers Laboratory Inc. (BLI), a leading independent tester of document imaging products, selected the Xerox Corporation (NYSE: XRX) DocuMate™ 262i duplex scanner for a Spring 2008 Pick award as "Outstanding Departmental Scanner."
Scanning up to 76 images per minute in color, the DocuMate 262i is a sheetfed scanner that's small enough to fit on a desktop. "This model offers very good overall ease of use, media-handling capabilities and bundled software, all for half the price of competitive units tested," said BLI Research Editor Lisa Reider.